FSP Site Budget & Contracts Specialist

NCBioImpact; Durham (NC); Remote; USD 80,000 - 89,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

Fortrea is hiring a Site Budget & Contracts Specialist to work from home in the USA or Canada. You will prepare country site budgets and financial exhibits, assist with CTAs, and negotiate budgets and exhibits with legal teams and sites. You will also manage a contract tracking database and support audits.

The role requires a bachelor’s degree and healthcare or clinical research exposure, with travel as needed to client sites.

Qualifications

• Experience preparing site budgets and study financial exhibits.
• Familiarity with CTAs, budgets, and contract language.
• Ability to liaise with legal and site personnel to finalize agreements.

Responsibilities

• Develop CTAs using template information and contract sheets to meet start-up timelines.
• Negotiate language modifications with legal and external parties as needed.
• Generate site budgets from approved country budgets for investigators and monitors.
• Maintain contract tracking and ensure updates align with SOPs and databases.
• Support internal audits with complete documentation of site contract negotiations.

Skills

Contract negotiation

Budgeting

Cross-functional

Education

Bachelor's degree

Tools

eFiliA system

Job description

Fortrea's FSP team is hiring Site Budget & Contracts Specialists!

Home Based in USA or Canada

As part of a global team you will be responsible for preparing country site budgets and study financial appendices, assisting with the negotiation of site agreement budgets and financial exhibits of a certain complexity.

Responsibilities include:

• Develop Clinical Trial Agreements (CTAs) utilizing standard templates and information from Contract Information Sheets. Ensure CTAs are executed in a timely manner in order to meet expected timelines for study start-up. Liaise with the legal departments to ensure any content changes to the CTAs are mutually agreeable, and in accordance with client's legally approved standard agreement language. Participate in Study kick-off meetings to obtain necessary information required for effective CTA execution
• Solid understanding of standard contract language to enable decision making pertaining to sections of CTAs when language modifications are proposed by external contract parties. If language is not compliant, discuss issues with legal and work with the legal department, sites, contractors or vendors to resolve them.
• Generate site budgets based on final approved country budget in preparation for distribution to sites and following up with investigators. Research medical procedure costs using local or global database in order to provide accurate data for development of the site level budgets to allow Country Lead Monitors/Study Managers to calculate the latest average costs on procedures for their new studies.
• Manage CTAs ensuring all changes to agreements and corresponding components are updated according to client’s legal standards and client Global SOPs.
• Responsible to ensure annual review of all templates with the Legal department and Local Head of Monitoring and Site Management
• Manage the contract tracking database, including coordination of timely updates with respect to CTA. Ensure accuracy of information and reconcile discrepancies between documents and the database. Responsible for posting of fully executed contracts in eFiliA and locally on the Clinical Operations secure drive.
• Process for each study, internal approval forms and other documents which are required to ensure compliance with the Internal Signatory Process and are also required for annual audits.
• Ensure excellent communication and collaboration as point person among clinical trial site personnel (Investigator, Study Coordinator, Institution's Legal Counsel) client’s Head, Clinical Operations, Legal Counsel and Manager, Insurance, throughout the contract negotiation process.
• Responsible for preparing for internal audits by maintaining a complete and accurate paper trail for each site contract negotiation.
• Negotiate Master Services Agreements (MSAs) with Institutions where Clinical Trials have been conducted and ensure they are reviewed prior to their renewal dates

Education:

• Must have a Bachelors’ degree or an equivalent scientific or commercial Higher Vocational education

Experience:

• Experience in the healthcare field, pharmaceutical industry or clinical research preferred.

Pay Range: $80,000K– 89,000K USD - this range does not apply to candidates residing in Canada

Benefits:

All job offers will be based on a candidate’s skills and prior relevant experience, applicable degrees/certifications, as well as internal equity and market data. Regular, full-time or part-time employees working 20 or more hours per week are eligible for comprehensive benefits including:

• Medical, Dental, Vision, Life, STD/LTD, 401(K), ESPP, Paid time off (PTO) or Flexible time off (FTO), Company bonus where applicable.

For more detailed information, please click here.

Work Environment:

• Work is performed in an office environment with exposure to electrical office equipment.
• Frequent travel to clients/ site locations with occasional travel both domestic and international.

Physical Requirements:

• Ability to sit for extended periods and operate a vehicle safely.
• Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists.
• Occasional crouching, stooping, with frequent bending and twisting of upper body and neck.
• Ability to access and use a variety of computer software developed both in-house and off-the-shelf.
• Light to moderate lifting and carrying (or otherwise moves) objects including luggage and laptop computer with a maximum lift of 15-20 lbs.
• Regular and consistent attendance.
• Varied hours may be required.

Learn more about our EEO & Accommodations request here.