Front Office Specialist

Clarkson Eyecare, Inc.; Shepherdsville (KY); On-site; USD 36,000 - 42,000; Full time

Job summary

Clarkson Eyecare, Inc. is seeking a Front Office Specialist to be the first point of contact and handle administrative duties for a smooth check-in/out experience. The role focuses on delivering a world-class Total Patient Experience with friendly greetings and efficient service.

The position requires experience in customer service, the ability to manage patient flow, and familiarity with basic office software. HIPAA compliance and a patient-first attitude are essential.

Qualifications

• Minimum 1 year in a role interacting with customers/patients or equivalent experience
• Previous medical office experience preferred; ophthalmic experience strongly preferred
• Favorable background check as required by state
• Must be able to provide proof of identity and right to work in the United States
• High school diploma or GED required

Responsibilities

• Embrace and execute Total Patient Experience to build relationships with patients and deliver great service
• Provide exceptional customer service during every patient encounter (in person or via phone)
• Greet patients promptly, display a professional attitude, and thank them when they leave
• Answer phones (external and internal) and assure prompt, courteous service
• Practice urgency with consideration to patient’s time and doctor’s schedule
• Double check insurance authorizations to ensure completion and accurate flow sheets
• Check out patients and collect correct payments according to procedures
• Manage patient flow in the office and communicate to maximize efficiency and service
• Complete daily reconciliations, close day, and countdown cash drawer
• Comply with all company policies including HIPAA
• General office duties and cleaning as assigned by the manager

Skills

Customer service

Communication

Phone etiquette

Attention to detail

Teamwork

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

SUMMARY

A Front Office Specialist is trained to act as the first point of contact, setting the tone for a world class Total Patient Experience. This employee will also perform the necessary administrative responsibilities needed to create a smooth check-in/out experience for patients.

LOCATION

• Work is primarily performed in a standard office or clinical setting. However, travel to other locations may be required to carry out essential job duties and responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Embrace and execute our Total Patient Experience to build relationships with all patients while delivering great service and support.
• Provide exceptional customer service during every patient encounter (in person or via phone).
• Display a professional attitude, greet patients promptly with a smile, and thank them when they leave.
• Answer phones (both external and internal); assure prompt, courteous service at all times.
• Practice urgency at all times with consideration to the patient’s time, as well as doctor’s time and schedule.
• Double check insurance authorizations to ensure completion and build accurate flow sheets.
• Check out patients and collect correct payments according to procedures.
• Manage patient flow in the office and ensure communication to maximize efficiency and customer service.
• Complete daily reconciliations / close day / countdown cash drawer.
• Comply with all company policies and procedures, including HIPAA.
• General office duties and cleaning to be assigned by the manager.

QUALIFICATIONS

• Previous medical office experience preferred; previous ophthalmic experience strongly preferred.
• Minimum of 1 year in a position interacting with customers/patients or the equivalent combination of education and experience
• Favorable result on background check as required by state
• Must be able to provide proof of identity and right to work in the United States

EDUCATION AND/OR EXPERIENCE

• High school diploma or GED required

LICENSES AND CREDENTIALS

• None

SYSTEMS AND TECHNOLOGY

• Proficient in Microsoft Excel, Word, PowerPoint, Outlook

PHYSICAL REQUIREMENTS

• This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity—including color, depth, peripheral vision, and the ability to adjust focus is required 100% of the time. Occasional driving or climbing may also be necessary.

EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

NOTE: Job descriptions are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management right to assign or reassign duties and responsibilities to this job at any time.