Front Office Manager

OTH Hotels Resorts; Pittsburgh, Northern (Allegheny County, KY); Hybrid; USD 65,000 - 85,000; Full time

Job summary

The Front Office Manager at OTH Hotels Resorts oversees front desk operations, guest relations, and check-in/check-out to deliver exceptional service in a fast-paced property environment.

You will lead the front office team, coordinate with housekeeping and maintenance, and uphold brand standards while supporting revenue goals and a flexible schedule including nights and weekends.

Qualifications

• Bachelor’s degree in Hospitality Management or related field preferred.
• 3-5+ years of hotel front office experience, including supervisory or management roles.
• Proficiency with property management systems (PMS).

Responsibilities

• Supervise and lead front desk team, including guest service agents, concierge, and bell staff.
• Ensure smooth and efficient check-in and check-out processes.
• Monitor room availability, reservations, and occupancy levels.
• Collaborate with housekeeping and maintenance to ensure timely room readiness.
• Ensure consistent application of brand standards across all front office operations.
• Handle escalated guest complaints and resolve issues promptly and professionally.
• Maintain a high level of guest satisfaction and service recovery excellence.
• Ensure VIP arrivals, special requests, and loyalty program recognition are executed properly.
• Serve as a key point of contact for guest relations and problem resolution.
• Train, schedule, and evaluate front office staff performance.
• Provide coaching, feedback, and ongoing development support.
• Foster a positive, service-oriented team culture.
• Ensure all team members are trained on and consistently adhere to brand standards.
• Maintain accurate financial records including billing, cash handling, and reporting.
• Prepare daily, weekly, and monthly operational reports.
• Implement upselling strategies to increase revenue and optimize occupancy.
• Monitor front office financial performance and support cost control initiatives.
• Coordinate with other departments to ensure seamless guest service delivery.
• Ensure compliance with hotel policies, procedures, and safety standards.
• Maintain accurate records and operational documentation.
• Support emergency procedures and incident response as needed.

Skills

Leadership

Customer Service

Conflict Resolution

Financial Management

Operations Management

Multitasking

Communication

Attention to detail

Decision Making

Education

Bachelor’s degree in Hospitality Management or related field

Tools

PMS

Job description

At OTH Hotels Resorts, our team is our number one asset. We strive to create a safe, positive, uplifting work environment for all and a culture that ignites a long-term career passion for hospitality and service. Our shared purpose is to be the Heart of Hospitality in the lives of our team members, guests, owners, partners, and communities.

• Job Title: Front Office Manager
• Location: Property
• Department: Rooms
• Property, if applicable: Property Specific
• FLSA: Exempt
• Direct Supervisor: Director of Rooms / General Manager

Job Overview

The Front Office Manager is responsible for overseeing all front desk operations to ensure exceptional guest service, efficient daily operations, and seamless coordination across hotel departments. This role leads the front office team, manages guest relations, and ensures smooth check-in and check-out processes while maintaining high service standards and supporting revenue goals. This position operates in a fast-paced, guest-facing hotel environment requiring constant visibility in the front office and active leadership of guest service agents, concierge, and bell staff. The role involves frequent interaction with guests, coordination with housekeeping and maintenance, and flexibility to work varied schedules including nights, weekends, and holidays. Success in this role requires strong leadership, operational expertise, and a consistent focus on delivering exceptional guest experiences under pressure.

Job Responsibilities

Front Office Operations

• Supervise and lead front desk team, including guest service agents, concierge, and bell staff.
• Ensure smooth and efficient check-in and check-out processes.
• Monitor room availability, reservations, and occupancy levels.
• Collaborate with housekeeping and maintenance to ensure timely room readiness.
• Ensure consistent application of brand standards across all front office operations.

Guest Relations & Service Recovery

• Handle escalated guest complaints and resolve issues promptly and professionally.
• Maintain a high level of guest satisfaction and service recovery excellence.
• Ensure VIP arrivals, special requests, and loyalty program recognition are executed properly.
• Serve as a key point of contact for guest relations and problem resolution.

Team Leadership & Development

• Train, schedule, and evaluate front office staff performance.
• Provide coaching, feedback, and ongoing development support.
• Foster a positive, service-oriented team culture.
• Ensure all team members are trained on and consistently adhere to brand standards.

Financial & Revenue Management

• Maintain accurate financial records including billing, cash handling, and reporting.
• Prepare daily, weekly, and monthly operational reports.
• Implement upselling strategies to increase revenue and optimize occupancy.
• Monitor front office financial performance and support cost control initiatives.

Operational Coordination & Compliance

• Coordinate with other departments to ensure seamless guest service delivery.
• Ensure compliance with hotel policies, procedures, and safety standards.
• Maintain accurate records and operational documentation.
• Support emergency procedures and incident response as needed.

Job Requirements

Education: Bachelor’s degree in Hospitality Management or related field preferred.

Experience: 3-5+ years of hotel front office experience required, including supervisory or management experience in a hotel or resort environment.

Travel required: No travel required; position is fully property-based.

Physical Requirements

• Frequent standing and walking throughout front office and lobby areas.
• Occasional lifting/carrying up to 25-50 lbs.
• Ability to work in a fast-paced, guest-facing environment.
• Flexible schedule including nights, weekends, and holidays.

Skills and Abilities

• Strong leadership and team development skills.
• Excellent customer service and guest relations abilities.
• Strong conflict resolution and problem-solving skills.
• Financial and operational management capability.
• Ability to multitask in a fast-paced, high-pressure environment.
• Strong communication and interpersonal skills.
• High attention to detail and organizational skills.
• Proficiency with property management systems (PMS).
• Strong decision-making and prioritization skills.

Certifications

None required (hospitality certifications preferred).

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to modify, add, or remove duties as necessary.

We may use artificial intelligence (AI) tools to assist in evaluating applications, including screening and ranking candidates based on job-related qualifications. These tools support, but do not replace, human decision-making. All final hiring decisions are made by our recruitment team.