Front Office Coordinator

Mindpath Health Medical Group; San Marcos (CA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

Employee Assistance Program

Life & Long-Term Disability Insurance

401(k) with employer match

Paid time off starting at 15 days per年

Paid parental leave

Job summary

Mindpath Health is seeking a Front Office Coordinator in San Marcos, CA. This full-time onsite role supports clinicians and patients, delivering friendly front desk service and managing patient records in our EMR/Practice Management systems.

You will handle appointment scheduling, co-pay collection, demographics verification, and non-clinical communications while upholding privacy and a patient-centered environment. Join a collaborative team focused on accessible mental health care.

Qualifications

• Experience using EMR/EHR and practice management systems.
• High school diploma or equivalent.
• 2+ years clerical/administrative/front office experience.
• 1+ year customer service experience, preferably in healthcare.
• Proficiency with Microsoft Office and phone systems.

Responsibilities

• Serve as first point of contact for patients and visitors, delivering a professional experience.
• Schedule appointments, triage calls, and route messages to clinical staff.
• Collect co-pays and balances; explain paperwork and ensure patient forms are complete.
• Verify and update patient demographics and insurance information.
• Assist patients with policies, procedures, and services.
• Escalate situations as needed and support patient safety and satisfaction.
• Support clinicians by managing arrivals, scheduling changes, and admin tasks.
• Collaborate with front office, clinical teams, and leadership for operations and process improvement.
• Identify patient satisfaction concerns and contribute to resolutions.
• Maintain confidentiality of all patient information.

Skills

Interpersonal skills

Customer service

Communication

Education

High school diploma or equivalent

2+ years clerical/administrative/front office experience

1+ year customer service in healthcare

Tools

EMR/EHR systems

Practice management systems

Microsoft Office

Job description

Make a Difference. Grow in Your Career. Thrive with Us.

About the Role

At Mindpath Health, we’re on a mission to make mental health care more accessible and more human. As a national leader in mental health services, we empower our clinicians, support our teams, and prioritize care that helps people truly thrive.

The Front Office Coordinator is a vital member of the Front Office team, supporting both clinicians and patients. This role delivers consistently friendly, high-quality customer service across all patient interactions, helping to create a welcoming, safe, and patient-centered environment. The Front Office Coordinator manages front desk and general administrative functions related to coordinating patient care, utilizing Electronic Health Record and Practice Management systems to maintain accurate, up-to-date records and facilitate effective communication across departments in alignment with Mindpath Health standards.

This role is full-time (40 hours/week, Monday–Friday) onsite in our San Marcos office.

Responsibilities

What You’ll Do

• Serve as the first point of contact for patients and visitors, delivering a positive, professional patient experience in person and by phone
• Schedule appointments; answer, triage, and route incoming calls and messages; and communicate patient needs to clinical staff in a timely manner
• Collect co-pays and outstanding balances, explain paperwork, and ensure accurate completion of patient forms
• Collect, verify, and update patient demographic and insurance information
• Assist patients with understanding Mindpath Health policies, procedures, and services
• Recognize situations requiring escalation and use effective de-escalation techniques to support patient safety and satisfaction
• Support clinicians by managing arrivals, scheduling changes, incoming communications, and general administrative tasks (faxing, copying, scanning)
• Collaborate effectively with front office staff, clinical teams, and leadership to support daily operations and continuous process improvement
• Identify patient satisfaction concerns and contribute recommendations for resolution
• Adhere to company policies and maintain strict compliance with patient privacy and confidentiality standards

Qualifications

What You’ll Bring

• Experience using EMR/EHR and/or practice management systems required
• High school diploma or equivalent
• 2+ years of recent experience in a clerical, administrative, receptionist, or front office coordination role
• 1+ year of customer service experience, preferably in a healthcare setting
• Proficiency with Microsoft Office (Outlook, Excel, Word), multiline phone systems, and accurate data entry/typing
• Strong interpersonal skills with the ability to build effective relationships with patients, clinicians, leadership, and staff
• Demonstrated empathy and compassion when supporting individuals experiencing mental health challenges
• Ability to remain calm, professional, and effective when assisting upset patients or families
• Excellent verbal and written communication skillsStrong organizational skills with keen attention to detail and the ability to prioritize and multitask in a fast-paced environment
• Effective problem-solving skills, sound judgment, and the ability to think independently under pressure
• Ability to work both independently and collaboratively as part of a team
• Commitment to maintaining strict confidentiality of all personal and protected health information

Compensation
The pay rate for this position is $23 per hour.

Why Join Mindpath Health?

• Medical, Dental, and Vision coverage
• Employee Assistance Program (EAP)
• Life & Long-Term Disability Insurance
• 401(k) with employer match
• Paid time off starting at 15 days per year
• Paid parental leave

About Us

Mindpath Health is redefining how mental health care is delivered. Today, we operate across six states, providing a full range of psychiatric and therapy services via in-person and telehealth appointments. Our team is deeply committed to supporting total health through compassionate, collaborative care.

If you’re looking for a purpose-driven organization where your work truly matters, we’d love to meet you.

Mindpath Health is proud to be an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.

About Mindpath Health

We are a clinician-led organization with patients at its heart, driven to make life better for those we serve. Our team believes in the combined power of autonomy, support, and collaboration.

Clinical growth

Take advantage of growth opportunities through our professional development program and in specialty clinics.

Media Taskforce

We provide opportunities to contribute quotes or articles for publication to build mental health awareness and reduce stigma.

Our national team ensures we support local markets by contracting with most commercial insurance companies.