Front Office Coordinator

US Oncology Inc.; Edison (NJ); Hybrid; USD 26,000 - 40,000; Full time

Benefits offered by this job

Health, dental, and vision plans

Wellness program

HSAs/FSAs

401(k) retirement plan

Life insurance

Disability insurance

EAP

PTO and holidays

Tuition discounts

Job summary

Regional Cancer Care Associates (RCCA) is seeking a Front Office Coordinator to warmly greet patients and families, screen and direct calls, and relay messages to clinical staff. The role involves collecting demographics, updating insurance information, collecting co-pays, and performing routine clerical tasks to support efficient clinic operations.

The ideal candidate will have a high school diploma with 18+ months of front medical office receptionist experience, and be proficient with

Qualifications

• Adaptability to handle day-to-day challenges and shifting priorities.
• Strong commitment to delivering quality service in a medical office.
• Proficiency with computer systems and Microsoft Office for scheduling and records.

Responsibilities

• Greet patients and visitors in a courteous, professional manner and check in patients.
• Handle incoming calls, screen inquiries, and route messages to appropriate clinic staff.
• Collect demographics and insurance information, update records, and collect co-pays as applicable.
• Schedule appointments and outside consults as ordered; reschedule cancellations and notify staff.
• Provide general administrative support and maintain lobby area and forms.

Skills

Adaptability

Work ethic

Quality focus

Education

High school diploma or equivalent

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Overview

Regional Cancer Care Associates (RCCA) is looking for an exceptional Front Office Coordinator to join the team. This position professionally greets and welcomes patients and their friends/family. Answers, screens, and directs all incoming calls to appropriate personnel relaying messages between patients and clinical staff. This individual must also possess strong multi-tasking abilities and bring positivity and passion to their work. If you want to join a team that is on the cutting edge of cancer care, while always putting the patient first, we want to hear from you! While some experience is preferred, we are very open to new grads looking to explore oncology care.

Employment Type: Full Time

Location: Edison, NJ

Compensation: $18.99 - $29.22 per hour

Compensation packages based on your unique skills, experience, and qualifications

As of the date of this posting, RCCA offers a comprehensive benefits package for this position, subject to eligibility requirements. In addition to the salary, we provide: Health, dental, and vision plans, Wellness program, Health savings account - Flexible spending accounts, 401(k) retirement plan, Life insurance, Short-term disability insurance, Long-term disability insurance, Employee Assistance Program (EAP), Paid Time Off (PTO) and holiday pay, Tuition discounts with numerous universities.

• Health, dental, and vision plans
• Wellness program
• Health savings account - Flexible spending accounts
• 401(k) retirement plan
• Life insurance
• Short-term disability insurance
• Long-term disability insurance
• Employee Assistance Program (EAP)
• Paid Time Off (PTO) and holiday pay
• Tuition discounts with numerous universities

We believe these benefits underscore our commitment to the well‑being and professional growth of our employees.

Responsibilities

• Greets patients and visitors to the clinic in a prompt, courteous and professional Checks in patients and informs clinical staff of patient arrival.
• Provides and explains paperwork for the patient to complete prior to Collects, proofs for completeness, and scans/files patient forms. Updates demographics and insurance information in the system. Collects co-pays and balances; provides receipt.
• Answers phone calls in a prompt, courteous, professional manner.
• Answers, screens, and responds to routine questions via phone, electronic communications, or face to face contact, routes to appropriate personnel, or take thorough Pages clinic personnel as appropriate. Communicates messages in an accurate and timely manner according to procedures.
• Contacts clinic personnel as appropriate
• Records patient cancellations and missed appointments; reschedules. Notifies appropriate staff of the cancellation and makes note in patient chart.
• Schedule outside consults/procedures ordered by physician
• Provides general administrative support by scanning/filing charts and forms or ensuring they are sent to the appropriate department/personnel for filing and scanning. Maintains lobby area in a neat and orderly Maintains a legible supply of forms and appropriate office supplies required for daily activities.
• Adheres to confidentiality, state, federal, and HIPPA (Health Insurance Portability and Accountability Act) laws and guidelines with regards to patient’s
• Schedules all CT (CAT) scans, PET (Positron Emission Tomography) scans, once approved from insurance.
• Maintains the chart message and anything that is in queue.
• Scans and copies updated insurance cards.
• Other duties as requested or May type memos and form.

Qualifications

• High school diploma or equivalent
• At least eighteen (18) months front medical office receptionist experience with insurance forms and scheduling software required.
• Knowledge of this practice’s personnel, daily routines, and scheduling a Proficiency with computer systems and Microsoft Office (Outlook, Word, and Excel) required.
• Must successfully complete required e-learning courses within 90 days of occupying
• Demonstrates adaptability: Handles day to day work challenges confidently; is willing and able to adjust to multiple demands, shifting priorities; demonstrates
• Shows work commitment: Sets high standards of performance and works efficiently to achieve
• Commits to quality: Emphasizes the need to deliver quality products and/or services

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be present at the employee site during regularly scheduled business hours and regularly required to sit or stand and talk or hear. Requires full range of body motion, manual and finger dexterity, and eye‑hand coordination. Requires standing and walking for extensive periods of time. Occasionally lifts and carries items weighing up to 40 lbs. Requires corrected vision and hearing to normal range.

WORK ENVIRONMENT:

The work environment may include exposure to communicable diseases, toxic substances, ionizing radiation, medical preparations and other conditions common to an oncology/hematology clinic.

Environment. Work will involve in-person interaction with co‑workers and management and/or clients. Work may require minimal travel by automobile to office sites.