Front Office Assistant/Registrar

DCH Health System; Millport, Fayette, Tuscaloosa (AL, AL, AL); On-site; USD 29,000 - 38,000; Full time

Job summary

DCH Health System in Alabama seeks a detail-oriented front desk administrative assistant to manage patient intake, verify insurance, and coordinate front office operations supporting patient care.

The role requires excellent communication, accuracy in handling records and billing deposits, and the ability to handle multiple interruptions. This is an on-site position with standard office duties and privacy expectations.

Qualifications

• High school diploma or GED required.
• At least two years in a health care setting preferred.
• Excellent verbal communication and organizational skills.
• Ability to operate basic office equipment.

Responsibilities

• Greet patients and collect necessary information, including verification of insurance.
• Answer incoming calls and route to appropriate personnel.
• Obtain required prior authorizations and referrals prior to visit/surgery date to ensure proper reimbursement.
• Retrieve and organize patient files, laboratory reports, radiology reports, and other records.
• Collect co-pays, deductibles, and patient balances at time of service as required.
• Schedule clinic appointments, exams, and surgeries as directed by physicians.
• Scan records into the EMR and maintain privacy.
• Contact patients for non-scheduled and missed appointments; communicate with referring providers.
• Schedule tests and exams as directed by medical staff and provide prep information.
• Assist with procurement of office supplies within approved budgets.

Skills

Verbal communication

Attention to detail

Organizational skills

Patient confidentiality

English proficiency

Education

High school diploma or GED

Job description

Overview

Manages the appointment schedule and ensures all required administrative duties are completed for patient care. Coordinates the operations of the front office to ensure patient information is entered timely and accurately.

Responsibilities

• Greet incoming patients and obtain necessary information for patients including verification of insurance information.
• Answer incoming phone calls and assist callers or route to appropriate personnel.
• Obtain required prior authorizations and referrals prior to visit/surgery date to ensure proper reimbursement.
• Retrieve and organize patient files, laboratory reports, radiology reports, and additional records or any other sources of patient information/documents, etc.
• Collect co-pays, deductibles, and patient balances at time of service as required.
• Schedules clinic appointments, exams, and surgeries as needed and per physician direction to include obtaining the proper authorizations.
• Scanning records and forms into the EMR as required
• Contact patients for non-scheduled and missed appointments.
• Communicate directly with the referring providers regarding those patients with missed appointments.
• Schedule appointments, exams, and test as directed by medical staff, provide information regarding preparation for tests as needed.
• Prepare and batch deposits from patient cash and check payments. Obtain and send all necessary information to billing agency including payments and receipts.
• Routinely reconcile petty cash drawer and report variances as identified.
• Assist the physicians with administrative needs.
• Assist Manager with purchase of office and medical supplies within approved budgets.
• Maintain patient privacy in all matters including written medical records and computer records.
• All other duties as assigned.

DCH Standards:

• Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation.
• Performs compliance requirements as outlined in the Employee Handbook
• Must adhere to the DCH Behavioral Standards including creating positive relationships with patients/families, coworkers, colleagues and with self.

• Performs essential job functions in a manner that ensures the safety of patients, visitors and employees.
• Identifies and reduces unsafe practices that may result in harm to patients, visitors and employees.
• Recognizes and takes appropriate action to reduce risks and hazards to promote safety for patients, visitors and employees.

• Requires use of electronic mail, time and attendance software, learning management software and intranet.
• Must adhere to all DCH Health System policies and procedures.
• All other duties as assigned.

Qualifications

• High school diploma or GED
• At least two years’ experience in a health care setting preferred.
• Ability to operate basic office equipment.
• Attentions to detail and to work with frequent interruptions.
• Excellent verbal communication skills to interact with patients and other visitors.
• Ability to establish effective working relationships with medical staff and co-workers.
• Ability to maintain patient confidentiality.
• Must be able to read, write legibly, speak, and comprehend English.

WORKING CONDITIONS

Requires manual dexterity. Position is in an office setting requiring mostly sitting with some standing, reaching, bending, and stooping during the course of each day. Occasionally requires lifting up to 40 pounds from floor to shoulder level. May require use of footstool. The position includes possible exposure to human body fluids, disease, infection, lab chemicals, and hazard materials. The position involves contact either face to face, by email or over the phone with co-workers, physicians, and patients.

Physical presence onsite is essential. Hearing and vision must be normal or corrected to within normal range. Able to perform the duties with or without reasonable accommodation.