Front Desk Representative Pediatric Pulmonary

Banner Health; Mesa (AZ); On-site; USD 42,000 - 48,000; Full time

Job summary

Banner Health Clinic in Mesa seeks a Front Desk Representative to support CCMC Pediatric Pulmonology and Pediatric Sleep Clinic with phone lines, scheduling, and check-in/out duties. You will manage registrations, verify insurance, collect payments, and assist with chart prep in a busy multi-clinic setting.

The role requires strong communication, teamwork, and problem-solving abilities, with attention to detail and adaptability.

Qualifications

• High school diploma or GED required.
• Experience in patient financial services or healthcare admin preferred.
• Strong interpersonal, oral and written communication skills.

Responsibilities

• Handles registration/check-in with data entry and intake forms.
• Verifies insurance, pre-certifications, referrals, and authorizations.
• Collects patient liability and explains financial policies.
• Enters payments/charges and balances the day’s cash drawer.
• Schedules visits and confirms patient appointments for the next day.
• Communicates with care team, management and central services.
• Responds to patient record requests per policy.
• Provides patient services to support flow, including escorting and vitals.
• Maintains independence in a fast-paced environment with sound judgement.

Skills

Interpersonal skills

Communication skills

Customer service

Multitasking

Attention to detail

Education

High school diploma or GED

Tools

MS Office

Job description

Primary City/State: Mesa, Arizona

Department Name: CCMC Pediatric Pulmonology

Work Shift: Day

Job Category: Revenue Cycle

Banner Health believes leadership matters, and we look for people who share our vision making health care easier, so life can be better. Our leaders are at the front of the health care transformation, planning the future of Banner Health.

Banner Health Clinic in Mesa provides comprehensive Pediatric Pulmonology care for our patients. Under the care of our physicians and experienced support team, each patient can build a long‑term relationship and treatment based on their individual needs.

As a Front Desk Representative responsibilities will be answering phone calls that come in on a shared line with our Pediatric Sleep Clinic and scheduling for both clinics, checking out patients mainly and helping check in patients when we have busier clinics, taking payments for clinic visits, working referrals, helping with chart prep if our other Front Desk Rep is out, communicating with our back office team and our providers, and communicating with management. Communication, Teamwork, Problem solving, work ethic, attention to detail, adaptability, interpersonal skills.

• This position will be split between Pulmonary and Sleep

Shift: Monday to Friday 8:45am - 5:15 pm and may change as needed for coverage

Locations: 1432 S Dobson Rd Ste 506 and 509 Mesa AZ 85202

At Banner Medical Group, you'll have the opportunity to perform a critical role in the community where you practice. Banner Medical Group provides both primary and specialty care throughout the communities in which Banner Health operates. We do this in a variety of settings - from smaller group practices like our Banner Health Clinics in Colorado and Wyoming, to large multi‑specialty Banner Health Centers in the metropolitan Phoenix area. We currently have more than 1,000 physicians and more than 3,500 total employees in our group and are seeking others to enhance our ability to deliver our nonprofit mission of providing excellent patient care.

Position Summary

This position coordinates a smooth patient flow process by answering phones, scheduling patient appointments, providing registration of patient and insurance information, obtaining required signatures following established processes, procedures and standards. This position also verifies insurance coverage, validates referrals and authorizations, collects patient liability and provides financial guidance to patients to maximize medical services reimbursement efforts. This also includes accurately posting patients at the point of service and releasing information in accordance with organizational and compliance policies and guidelines.

Core Functions

• Performs registration/check‑in processes, including but not limited to performing data entry activities, providing patients with appropriate information and intake forms, obtaining necessary signatures and generating population health summary.
• Verifies insurance eligibility benefits for services rendered with the payors and documents appropriately. Assists in obtaining or validating pre‑certification, referrals, and authorizations
• Calculates and collects patient liability according to verification of insurance benefits and expected reimbursement. Explains and provides financial policies and available resources for alternative payment arrangements to patients and their families.
• Enters payments/charges for services rendered and performs daily payment/charge reconciliation in a timely and accurate manner. Balances cash drawer at the beginning and end of the day and prepares daily bank deposit with necessary paperwork sent to centralized billing for record purposes.
• Schedules office visits and procedures within the medical practice(s) and external practices as necessary. Maximizes reimbursement by scheduling patients in accordance with payor plan provisions. Confirms patient appointments for the following day as necessary and ensures patients are properly prepared for visits.
• Demonstrates proactive interpersonal communications skills while dealing with patient concerns through telephone calls, emails and in‑person conversations. Optimizes patient flow by using effective customer service/communication skills by communicating to internal and external customers, care team, management, centralized services and HIMS.
• Assists in responding to requests for patient medical records according to company policies and procedures, and state and federal laws.
• Provides a variety of patient services to assist in patient flow including but not limited to escorting patients, taking vitals and patient history, assisting in patient treatment, distributing mail and fax information, ordering supplies, etc.
• Works independently under regular supervision and follows structured work routines. Works in a fast‑paced, multi‑task environment with high volume and immediacy needs requiring independent decision making and sound judgement to prioritize work and ensure appropriateness and timeliness of each patient’s care. This position requires the ability to retain large amounts of changing payor information/knowledge crucial to attaining reimbursement for the services provided. Primary external customers include patients and their families, physician office staff and third party payors.

Minimum Qualifications

High school diploma/GED or equivalent working knowledge.

Requires knowledge of patient financial services, financial, collecting services or insurance industry experience processes normally acquired over one or more years of work experience. Requires the ability to manage multiple tasks simultaneously with minimal supervision and to work independently.

Requires strong interpersonal, oral, and written communication skills to effectively interact with a wide range of audiences. Strong knowledge in the use of common office software, word processing, spreadsheet, and database software are required.

Employees working at Banner Behavioral Health Hospital, BTMC Behavioral, and BUMG, BUMCT, or BUMCS in a Behavioral Health clinical setting that serves children must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment. An Arizona Criminal History Affidavit must be signed upon hire.

Preferred Qualifications

Work experience with the Company’s systems and processes is preferred. Previous cash collections experience is preferred.

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EEO/Disabled/Veterans

Our organization supports a drug‑free work environment.

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