Front Desk Lead Receptionist

Michigan Orthopaedic Surgeons PLLC; Michigan; On-site; USD 36,000 - 58,000; Full time

Job summary

Michigan Orthopaedic Surgeons PLLC in Michigan is seeking a Front Desk Lead to manage the front office, coach receptionists, and ensure efficient patient flow with excellent service.

The role emphasizes leadership, scheduling, HIPAA compliance, and collaboration with providers; requires customer service experience and at least a GED.

Qualifications

• High school diploma or GED required.
• Minimum of two years of customer service experience.
• One year of experience in a medical office or healthcare setting preferred.
• Leadership or supervisory experience preferred.
• Strong interpersonal, communication, and conflict resolution skills.
• Excellent organizational skills and ability to prioritize in a fast-paced environment.
• Proficient in Microsoft Office and electronic health record (EHR) systems.
• Ability to maintain confidentiality and adhere to HIPAA and policies.

Responsibilities

• Provide daily guidance, coaching, and support to Front Desk Receptionists.
• Coordinate daily front office operations to ensure efficient patient flow and service.
• Prepare weekly schedules and task assignments for coverage.
• Deliver exceptional patient service as the primary contact for concerns and recovery.
• Perform Front Desk Receptionist duties as needed.
• Assist the Clinic Coordinator with onboarding, training, and coaching.
• Oversee accurate collection of co-pays and patient fees.
• Monitor patient flow and communicate delays; manage front desk queues.
• Maintain front office inventory and keep the workspace organized and professional.
• Serve as liaison between Front Desk staff, providers, and clinic leadership to resolve concerns.
• Ensure adherence to HIPAA and Front Desk procedures.

Skills

Leadership

Customer service

Communication

EHR

Microsoft Office

Education

High school diploma or GED

Tools

Microsoft Office

Electronic Health Records (EHR)

Job description

Job Description

Who We Are

As the largest and most comprehensive orthopaedic team in the state, we bring together the medical expertise of leading orthopaedic and musculoskeletal surgeons, specialists, and research pioneers. Every provider in our network shares a deep commitment to leadership in education, innovation, and research, as well as a dedicated focus on prioritizing patient care across the continuum of treatment.

Why Join Us?

Interested in orthopaedics? Discover why it’s worth pursuing with us. Our career opportunities offer competitive salaries, outstanding benefits, and a platform to pursue your passion. As Michigan’s largest and most comprehensive orthopaedic team, we are actively seeking skilled and enthusiastic individuals to join us today.

Position Summary

The Front Desk Lead is responsible for leading the daily operations of the front office while creating an exceptional experience for every patient who walks through our doors. This role serves as the frontline leader for Front Desk Receptionists, providing day-to-day coaching, operational oversight, and support to ensure efficient workflows, outstanding customer service, and consistent adherence to organizational standards.

The ideal candidate is a hands-on leader who thrives in a fast-paced healthcare environment, enjoys developing others, leads with accountability, and is passionate about delivering an exceptional patient experience.

Duties and Responsibilities

• Leadership: Provide daily guidance, coaching, and support to Front Desk Receptionists while fostering a positive, accountable, and patient-focused team culture.
• Operational Oversight: Coordinate daily front office operations to ensure efficient patient flow, excellent customer service, and adherence to organizational standards.
• Staffing & Scheduling: Prepare weekly schedules and task assignments to maintain appropriate coverage and workflow.
• Customer Service: Deliver exceptional patient service while serving as the primary point of contact for patient concerns and service recovery.
• Front Desk Support: Perform Front Desk Receptionist duties as needed to support staffing and operational demands.
• Team Development: Assist the Clinic Coordinator with onboarding, training, performance coaching, and reinforcing policies and procedures.
• Financial Accountability: Oversee accurate collection of co-pays, balances, and applicable patient fees in accordance with organizational policy.
• Workflow Management: Monitor patient flow, communicate delays, and ensure Front Desk work queues, scanning, and administrative tasks are completed timely.
• Inventory & Organization: Maintain office supply inventory and ensure the front office remains clean, organized, and professional.
• Collaboration: Serve as the liaison between Front Desk staff, providers, and clinic leadership to promote effective communication and resolve operational concerns.
• Compliance: Ensure adherence to HIPAA, organizational policies, and Front Desk procedures while promoting accountability and consistency.
• Other Duties: Perform additional responsibilities as assigned.

Education, Experience, Licenses, and Certifications

• High school diploma or general education degree (GED) required.
• Minimum of two (2) years of customer service experience required.
• Minimum of one (1) year of experience in a medical office or healthcare setting preferred.
• Previous leadership, team lead, or supervisory experience preferred.
• Demonstrated ability to coach, mentor, and support team performance while fostering a positive work environment.
• Strong interpersonal, communication, and conflict resolution skills.
• Excellent organizational skills with the ability to prioritize competing responsibilities in a fast-paced environment.
• Proficient in Microsoft Office and electronic health record (EHR) systems.
• Ability to maintain confidentiality and exercise sound judgment in accordance with HIPAA and organizational policies

Our company participates in E-Verify to confirm the employment eligibility of all newly hired employees, as required by federal law.