Front Desk Coordinator - Clinic FT

Washgi; Silverdale (WA); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Front Desk Coordinator to enhance patient experiences at their medical clinic. This full-time role involves welcoming patients, managing appointments, and ensuring smooth operations at the front desk. Ideal candidates will possess strong communication skills, an understanding of medical terminology, and the ability to multitask in a fast-paced environment. Join a team committed to improving community health and enjoy a comprehensive benefits package, including medical, dental, and a retirement plan. If you thrive in a supportive and dynamic setting, this opportunity is for you!

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Paid Time Off (PTO)

Paid Holidays

Float Holiday

Annual Discretionary Bonuses

Qualifications

• Minimum of 1 year experience in a medical office setting preferred.
• Knowledge of medical terminology is a plus.

Responsibilities

• Greet patients and visitors professionally and courteously.
• Schedule appointments and manage patient information accurately.
• Maintain the reception area and assist with office supplies.

Skills

Verbal Communication

Written Communication

Microsoft Excel

Microsoft Word

Medical Terminology

Multitasking

Basic Math Skills

Education

High School Graduate or Equivalent

Tools

gMed

Practice Management System

Electronic Medical Records (EMR)

Job description

Washington Gastroenterology believes that digestive health is the foundation for a healthy life. We are committed to improving the quality of life and longevity of our patients and our communities through the prevention, detection, and treatment of gastrointestinal diseases.

We are WAGI

WAGI is seeking a Full-time Front Desk Coordinator to join our medical clinic. The Front Desk Coordinator welcomes patients and visitors in person or on the phone, answering or referring inquiries and checking patients in for medical visits. Optimizes patient satisfaction, greets patients, and communicates in a polite and professional manner with a focus on the patient.

Responsibilities

• Meets and greets patients and visitors in a professional and courteous manner
• Answer telephones, schedule appointments, and direct calls appropriately
• Obtain and verify patient demographic and financial information and all other required forms for accuracy and completeness; enters patient registration information into the EMR (Electronic Medical Records) accurately
• Enter the obtained information into the practice management system either manually or scanned
• Collect and process patient copays and remaining patient balances according to WAGI policies
• Review schedules for accuracy and efficiency and notify the Lead Front Desk Coordinator or Clinic Manager of any discrepancies
• Schedule follow-up appointments, diagnostic testing, procedures, and referrals to specialists
• Explain procedure preps and all details pertaining to the scheduled procedure
• Process mail
• Maintain inventory of office supplies
• Keep reception area neat and clean
• All other duties as assigned

Qualifications

• High School graduate or equivalent required
• Minimum of one (1) year experience in a medical office setting, with a working knowledge of medical terminology preferred
• Experience and/or training in medical office protocol preferred
• Knowledge of medical terminology preferred
• Previous gMed experience preferred

Skills and Abilities

• Ability to work independently with minimal supervision and prioritize tasks
• Excellent verbal and written communication skills
• Strong computer skills with the ability to learn new software and proficiency in Microsoft Office products, specifically Excel and Word
• Basic math skills
• Ability to multitask in a fast-paced environment with accuracy and professionalism

Physical Activities and Requirements

• Prolonged periods of sitting/stationary work and performing administrative duties including the use of computers and phones
• Frequent walking and standing to assist patients and perform duties throughout the clinic
• Ability to bend, twist, stoop, and reach, occasionally
• Able to lift and carry supplies and equipment as needed, frequently lifting up to 10 pounds, occasionally up to 25 pounds
• Occasional local travel may be required on an as-needed basis to back-fill for vacations, etc.

Washington Gastroenterology has an excellent compensation and benefit package that includes the following:

Employees (and their families) who work full time (defined as working 30 or more hours per week) will be eligible for medical, dental, vision, long-term disability, accidental death and dismemberment, and basic life insurance. In addition, employees are able to enroll in our company’s 401(k) plan which includes a company provided safe harbor contribution of 3% of annual earnings and the potential for a company discretionary profit-sharing contribution.

All employees will be eligible to accrue PTO at a rate of .04 hours per payroll hour (1.6 hours for a 40-hour week) which can be used for and exceeds the required mandatory WA State and other local ordinances. In addition, full-time employees will be eligible for a Vacation accrual with a maximum annual accrual of 77 hours as a new hire.

WAGI has 8 standard Holidays each year for which full-time employees are eligible to receive paid holiday. In addition, full-time employees will be given 1 Float Holiday each year that they can schedule.

This is an Hourly position and the anticipated Compensation range is $18.06 - $22.31. The hired applicant is also eligible for annual discretionary bonuses.

Equal Opportunity Employer, including disabled and veterans.