Front Desk Coordinator (32686)

GI Alliance; San Antonio (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

GI Alliance is seeking an experienced Front Desk Coordinator I to manage front office duties, including answering phones, scheduling patient appointments, and ensuring accurate registration and charting in EMR. The role supports billing processes, balance checks, and data entry while maintaining confidentiality.

The position requires solid communication, multitasking, and proficiency with MS Office and EMR systems, with an emphasis on patient service in a busy clinical setting.

Qualifications

• High school diploma or GED required.
• Minimum of two years in a medical front office or scheduling role preferred.
• Ability to learn clinic policies and balance daily tasks.
• Proficiency with EMR systems and MS Office suite.

Responsibilities

• Answer and screen high volume phone calls courteously and record messages.
• Schedule patient appointments and procedures per policy.
• Check-in and check-out patients at the office.
• Obtain accurate patient information and complete registrations.
• Collect payments and reconcile daily charges.
• Verify balances and explain unpaid amounts to patients.
• File records and maintain charts in EMR.
• Prepare charts and scan documents into EMR.
• Transcribe letters and create forms as needed.
• Maintain files and office confidentiality and organization.
• Support front office efficiency and inventory maintenance.

Skills

Phone etiquette

Scheduling appointments

Data entry

Customer communication

Office telephone handling

Multi-tasking

Written/verbal communication

Education

High school diploma or GED

Tools

EMR

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook / E-mail

Office equipment

Job description

GI Alliance is seeking an experienced Front Desk Coordinator I .

Duties of this position include, but are not limited to, the following:

Position purpose

Performs various clerical duties for office manager, or providers including: answering telephones, taking messages, scheduling appointments, copying, and creating/scanning charts. Responsible for data entry and patient account follow up, as well as monthly reports.

Responsibilities/Duties/Functions/Tasks

• Answer and screens high volume telephone calls in a courteous manner, and record messages for providers and other personnel.
• Schedule patient appointments and procedures according to established policies and procedures.
• Check-in patients upon arrival at the office as well as check-out upon departure.
• Obtain accurate information from patients and ensure all registration forms are complete.
• Collect patient and insurance payments and reconcile charges on a daily basis.
• Verify account balances and refunds for accuracy. Provide information to patients regarding unpaid balances.
• File records in appropriate sections of patient charts in EMR.
• Prepare patient charts in advance and scan documents into charts in EMR.
• Transcribe letters and create forms as needed.
• Maintain files and records in a confidential manner.
• Maintain organization and efficiency of front office, including office supply inventory.
• Maintain patient confidentiality.
• Perform other related duties as directed or assigned.

Qualifications

Qualifications

Education:

High school diploma or GED.

Experience:

Minimum of two years of experience in a medical office, front office or scheduling experience preferred.

Requirements For Level I Status

• Entry level (1-4 years experience) and/or meet the basic requirements of the job with the need for additional supervision.
• Excess of 4 years experience if meeting only the basic requirements of the job with need for additional supervision.

Performance Requirements

• Knowledge of clinic policies and procedures.
• Knowledge of computer programs and applications.
• Knowledge of basic arithmetic to make calculations, balance and reconcile figures, and make changes accurately.
• Skill in operating office equipment
• Skill in handling paperwork/filing adequately.
• Skill in handling incoming phone calls and triaging appropriately.
• Skill in written and verbal communication.
• Ability to learn/use other computer programs including Microsoft® Excel, e-mail, Internet, and Microsoft® PowerPoint.
• Ability to sort and file materials correctly by alphabetic or numeric systems.
• Ability to flexibly respond to changing demands.
• Ability to organize and prioritize tasks effectively.

GI Alliance is an Equal Opportunity Employer. We are committed to creating an inclusive, welcoming, and equitable work environment. Our company values and celebrates the diversity of our physicians, staff and patients. We firmly believe our service is greatly enriched by our diversity of thought, experience, perspective, culture, and background.

Please Note: All job offers are contingent on the successful completion of pre-employment criminal history check.

NOTE: ALL APPLICATIONS MUST BE COMPLETED IN FULL FOR CONSIDERATION.

No phone calls or agencies, please.

EEO/AA-M/F/disabled/protected veteran