Front Desk Associate ( Greenwich, CT)

Oula; Greenwich (CT); On-site; USD 25,000 - 27,000; Full time

Job summary

Oula in Greenwich, CT is seeking a Front Desk Associate to warmly welcome patients and steward a smooth visit at our in-person clinic. You will manage check-in/out, field calls, and assist with billing and scheduling while contributing to a patient-centered environment that supports families through maternity care.

This full-time, in-person role requires healthcare experience, strong communication, and the ability to keep daily operations organized.

Qualifications

• 2+ years of healthcare experience.
• Ability to work independently and efficiently.
• Strong attention to detail and reliability.
• Excellent interpersonal and communication skills.
• Proficient computer skills; EMR experience preferred.

Responsibilities

• Creates smooth clinic flow through front-desk operations and coordination.
• Manages patient check-in/check-out with empathy and care.
• Answers and triages patient calls, aiming for one-touch resolution.
• Handles co-pays, payments, and insurance billing support.
• Retrieves medical records and processes referrals as needed.
• Participates in daily clinic huddles to support operations.

Skills

Customer service

Interpersonal communication

Organizational skills

Attention to detail

Compassionate care

Education

Associate's degree or higher

High School Diploma/GED

Tools

EMR software

Job description

Oula delivers maternity care built around our patients—offering comprehensive support before, during, and after pregnancy. With fewer C-sections and higher VBAC success rates, our research-backed approach is delivering better outcomes. Our team of trusted midwives, OBGYNs, and dedicated care navigators ensure our patients get the type of care they need in the moments that matter most.

Since launching in 2021, we’ve expanded to include Preconception and Miscarriage Care, Pregnancy Care, Postpartum Support, and Gynecology. We currently have 4 clinics in the tri-state area, with three new clinics opening in 2026! Come join our team of clinicians, innovators, operators, and technologists passionate about setting a new standard in maternity care.

We’re looking for someone ready to make a real difference in the lives of pregnant people and their families. As a Front Desk Associate at Oula in Greenwich, Connecticut, you’ll be the first warm welcome patients receive and a steady, reassuring presence throughout their visit. Your work will help create moments patients remember long after their pregnancy journey ends moments of feeling seen, supported, and truly cared for.

At Oula, we’re building a new model of maternity care that blends modern midwifery, thoughtful obstetrics, and a deeply patient-centered approach. Joining our team means being part of a mission to bring compassion, clarity, and dignity to every interaction.

This role is more than checking patients in and out. You’ll help create a seamless, meaningful experience - keeping our clinic running smoothly, helping patients feel comfortable and informed, and contributing to the supportive atmosphere that makes Oula special. It’s an ideal opportunity for someone excited to start their career in women’s health or grow within a mission-driven organization.

This is a full-time, in-person role at our beautiful Greenwich, CT clinic, where you’ll join a collaborative, kind, and passionate team dedicated to redefining what maternity care can feel like.

Key Responsibilities

• Creates smooth and effective clinic flow through waiting room management, care team communication and coordination in the clinic
• Is an expert schedule management, keeping patients on their care journey through careful scheduling and rescheduling of routine appointments such as blood draws, sonograms, handling reschedules, and managing late-arrival communications
• A friendly face that creates a wonderful in-person experience through warmly greeting patients and manage check-in and check-out processes with empathy and care. Keeps the space welcoming and in tip-top shape by Performing general front-of-house tasks, such as daily checklists, light tidying, plant care, and replenishing snacks, water, and tea
• Answers and triages patient phone calls, taking ownership of whatever comes your way to drive “one touch” resolution for the patient
• Drives financial sustainability by collect co-pays, payments for payment plans and support insurance billing
• Is responsible for general clinical administrative tasks such as retrieving medical records, processing referrals and obtaining prior authorizations
• Prepare for and participate in daily huddles to support smooth clinic operations

About You

• Passionate about improving maternity care through clinical excellence, technology, patient empowerment, and education
• A strong listener and communicator, able to connect with and support diverse patient needs
• A culture carrier aligned with Oula’s commitment to delivering exceptional, patient-centered care
• Highly organized, with the ability to manage daily tasks while contributing to longer-term projects
• Flexible and adaptable in a fast-paced, evolving environment

Desired Experience & Qualifications

• Associate’s degree or higher preferred; High School Diploma/GED required
• 2+ years of relevant healthcare experience
• Ability to work independently, efficiently, and with strong attention to detail
• Strong computer skills; EMR experience preferred
• Excellent interpersonal, organizational, and communication skills

• Demonstrated reliability, professionalism, and strong work ethic

Oula offers a competitive total rewards package which includes base salary, and comprehensive benefits. Exact compensation inclusive of salary and any bonuses is determined based on a number of factors including experience and skill level, location, and qualifications which are assessed during the interview process. Oula is committed to fostering an inclusive workplace where everyone's contributions are valued.

Salary Range: $18 USD - $19.50 USD

Oula's Commitment as an Equal Opportunity Employer

We want you to know: You can be a great candidate even if you don't fit everything we've described above. You can also have important skills we haven't thought of. We are committed to fostering diversity in our organization and building an equitable and inclusive environment for people of all backgrounds and experiences. We're taking steps to meet that commitment. We especially encourage members of traditionally underrepresented communities to apply, including women, people of color, LGBTQ people, veterans, and people with disabilities.