Front Desk Associate - Full-Time (Syosset, NY)

PM Pediatrics Management Group, LLC; Syosset (NY); On-site; USD 25,000 - 34,000; Full time

Job summary

PM Pediatric Care in Syosset, NY seeks a Front Desk Associate to welcome families and support the medical team with efficient registration and patient information management.

You will handle scheduling, answer questions, maintain HIPAA compliance, and coordinate with site leadership to resolve issues while delivering high-quality customer service.

Qualifications

• Front desk experience in healthcare or hospitality preferred.
• Proficient with Microsoft Office and basic computer systems.
• Excellent customer service and communication skills.
• Able to work flexible hours and travel to other sites if needed.

Responsibilities

• Greet families professionally both in person and on the phone.
• Answer patient/family questions to the best of your ability and seek clarification when needed.
• Access empathy and active listening in difficult interpersonal situations.
• Support patient care quality initiatives as directed.
• Coordinate escalations and urgent issues to ensure timely resolutions.
• Collaborate with site leadership to manage complex patient issues.
• Manage patient flow during waiting and registration, assist with self-registration.
• Register all patients and update demographics, insurance, and financial information while maintaining HIPAA compliance.
• Handle incoming patient documents and mail with proper documentation and storage.
• Maintain confidentiality and privacy of all patient accounts.
• Perform opening and closing duties including organizing, stocking, sanitizing, and reconciling.
• Execute other duties as assigned.

Skills

Microsoft Office

Customer service

Communication

Multitasking

HIPAA compliance

Healthcare experience

Education

High school diploma or GED

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Summary

The Front Desk Associate role is an opportunity for the right candidate to apply his or her professional and personal skills by engaging with families to provide a welcoming, First-class Experience. In addition to being organized and able to multi-task, this role requires a responsible dynamic individual to carry out all front desk functions and manage administrative tasks for the medical team aligning with the mission, vision, values, and culture of PM.

Description

• Greets families professionally both in person and on the phone.
• Answers patient/family questions to the best of his or her ability and/or seeks clarification and instruction when needed
• Accesses empathy and active listening in difficult interpersonal situations
• Supports patient care quality initiatives as directed
• Coordinates escalations and urgent issues to ensure timely and complete resolutions
• Collaborates and communicates with site leadership to facilitate management of complex patient issues
• EmploysPM Pediatric Care’s Core valuestohelp patients, families, and other team members navigatePM systems before, during,and after a visit
• Monitors and manages patient flow throughout the waiting and registration process including assisting families with initiating the self-registration process
• Is in alignment with all distributed education to keep current on workflows, responsibilities, and technology
• Registers all patients and maintains accurate and complete patient accounts by obtaining, recording, and updating demographics, insurance, and financial informationwhile maintaining HIPAA compliance
• Manages and acts upon all incoming patient documents, mail and correspondence utilizing proper documentation and storage
• Maintains confidentiality and privacy of all patient accounts and adheres to all HIPAA guidelines
• Performs opening and closing duties including but not limited to organizing, stocking, sanitizing, and reconciling
• Executes other duties as assigned

Qualifications

• Team player that can function independently in a fast-paced environment
• Intermediate skills with Microsoft Office Suite.
• Ability to work flexible work schedules based on office needs. At times, it may require travel to another site within reason
• Excellent customer service and telephone skills
• Strong verbal and written communication skills
• Professional and friendly demeanor
• Quality focused and detail oriented
• Ability to calculate simple figures such as adding up receipts, counting cash drawers or subtracting to give change.
• Outstanding time management, organizational, and critical thinking skills
• Superior situational awareness and ability to successfully react to urgent situations
• Prior experience in a healthcare environment and knowledge of medical insurance preferred
• Socially perceptive and ability to relate to children and how they interact with their families
• Comfortability with routinely shifting demands
• Navigate multiple computer systems
• Prior Front Desk, concierge, customer service or other hospitality experience preferred.
• High school diploma or GED

Compensation:
$18 - $25/hour

The salary/rate range listed here has been provided to comply with local regulations and represents a potential base salary/rate for this role. Please note that actual salaries/rates may vary within this range above or below, depending on experience and location. We look at compensation for each individual and based on experience and qualifications.

EEO Statement

PM Pediatric Care is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status or any other characteristic protected by law.