Front Desk Agent (FT)

Paycom; San Diego (CA); On-site; USD 23,000 - 32,000; Full time

Job summary

Legacy Resort Hotel and Spa in San Diego, CA is seeking a Front Desk Agent to greet guests, register arrivals, handle payments, and respond to inquiries with a courteous, professional approach. This role requires a High School diploma and may require CPR/First Aid certifications.

The position is based at the Legacy Resort Hotel and Spa with a flexible schedule including nights and weekends. The candidate will manage registrations, codes keys, promotes hotel programs, and assists with

Qualifications

• High School diploma or GED is required.
• One-year experience in a hotel or customer relations position preferred.
• Front Desk Agent experience in an upscale setting is preferred.
• First Aid, CPR and defibrillator certifications preferred.

Responsibilities

• Greet guests, handle registration and room assignments, and answer inquiries politely.
• Process registrations, input guest data, and manage keys and rates.
• Handle payments, verify cards, and balance at the end of shifts.
• Answer phones, take messages, and relay information to guests.
• Pre-register and manage reservations, including cancellations and rate structures.
• Resolve guest complaints and provide hotel information and directions.
• Oversee front office operations to maximize revenues and service quality.
• Review VIP reservations and update inventory in the system.
• Assist other front desk roles during busy periods.

Skills

Guest services

Cash handling

Front desk operations

Phone communications

Registration/check-in

Education

High School Diploma

Tools

MS Office

Front Desk Software

Job description

Job Details: Job Location: CA - San Diego, CA 92108, Position Type: Full Time, Education Level: High School, Salary Range: $20.00 - $20.00 Hourly, Travel Percentage: None, Job Shift: Any, Job Category: Hospitality - Hotel, The Front Desk Agent greets, checks-in and checks-out guests and responds to inquiries and problems in an efficient, courteous and professional manner to achieve maximum customer satisfaction while complying with all Legacy high standards of quality. This position is based out of the Legacy Resort Hotel and Spa in San Diego, CA. Must maintain confidentially and be able to work the assigned schedule.

PRIMARY RESPONSIBILITIES:

• Greets customers immediately with a friendly and sincere welcome. Handles guest registration and room assignments, accommodating special requests whenever possible. Uses a positive and clear speaking voice, listens to understand requests, responds with appropriate action and provides accurate information such as outlet hours, campus events and local attractions.
• Completes the registration process by inputting and retrieving information from the hotel computer system, confirming pertinent information including number of guests and room rate. Promotes Hotel’s marketing programs. Codes electronic keys. Non-verbally confirms the room number and rate. Provides welcome folders containing room keys, certificates, and coupons. Requires continual standing and movement throughout from office area.
• Verifies and imprints credit cards for authorization using electronic acceptance methods. Handles cash, makes change and balances an assigned house bank. Accepts and records vouchers, traveler’s checks, and other forms of payment. Converts foreign currency at current posted rates. Performs accurate, moderately complex arithmetic functions using a calculator. Posts charges to guest rooms and house accounts using the computer. Handles guest check-ins/check-outs in accordance with hotel credit/cash handling policies in an efficient and friendly manner.
• Answers the telephone promptly using positive and clear English communication. Inputs messages into the computer; retrieves messages and communicates the content to the guest. Retrieves mail, small packages and facsimiles for customers as requested.
• Pre-registers, block reservations and takes same day reservations and when necessary future reservations following hotel rate structures, discounts, and sell strategies. Cancels room reservations according to procedures.
• Resolves customer complaints; assists customers in all inquiries in connection with hotel services, in-house events, directions, local attractions, etc.
• Implements programs and supervises the daily operations of the Front Office to comply with the Company’s standard operating procedures, maximize revenues and motivate employees to ensure an optimal level of quality service and hospitality are provided to the hotel guests.
• Reviews VIP reservations, amenity orders, and resumes for incoming and in-house guests. Updates the computer system by inputting inventory and non-inventory groups.
• Assists with responsibilities and duties in the absence or heavy volume in the areas of Bell Person, Operator and Reservationist.
• Verifies registration cards against computer to ensure accuracy of name, type of payment, rate, and market segment.
• Demonstrates a working knowledge of all hotel safety and security procedures, as required, maintaining a secure and safe environment for associates as well as guests.
• Reports any unusual occurrences and/or requests to their immediate supervisor.
• Completes special projects and other responsibilities as assigned.

ADDITIONAL RESPONSIBILITIES:

Our hotel’s primary goal is to provide hospitality and exceed guest expectations for levels of service, quality, consistency and attention to detail — all team members are evaluated against this standard. A hotel operates 365 days a year, 24 hours a day. During the course of your scheduled shift, you may be asked to assist in areas of the hotel outside of your typical work areas.

QUALIFICATIONS:

• High School diploma or general education diploma (GED) is required.
• One-year experience in a hotel or other customer relations position.
• Experience as a Front Desk Agent for an upscale hotel comparable to the Legacy Resort Hotel and Spa is preferred.
• First Aid, CPR and defibrillator certifications preferred.

COMPETENCIES:

• Ability to operate a computer, calculator, phone switchboard/console and printer.
• Good computer knowledge and skills related to hotel software systems as well as MS Office Programs.
• Ability to compile facts and figures with the ability to analyze moderately complex mathematical calculations;
• Requires excellent oral and written communication with ability to communicate information and hotel services to management and guests.
• Must be able to communicate in English; ability to speak additional languages is a plus.
• Must be a positive team player.
• Must maintain a warm and friendly demeanor; maintains composure and objectivity when needed. In addition, displays excellent phone and guest relations etiquette skills.

HOURS OF WORK:

A flexible schedule, which includes nights, weekends and holidays is required to adjust to the changing needs of business operations.

TRAVEL:

No travel required.

OTHER DUTIES:

The purpose of this job description is to summarize the primary job functions and responsibilities of this position; it is not intended to be an all-inclusive list. Therefore, employees will be expected to perform additional duties as assigned by their supervisor or their supervisor’s designee. Duties and responsibilities may change at any time with or without advance notice.

WORK ENVIRONMENT:

This job operates on a large campus with multi-story buildings and uneven outdoor areas (e.g., steps, ramps, and gardens) that are open to the elements and changing weather conditions. This position requires regular interaction with staff and members of the public and routinely uses standard office equipment such as computer, phone, photocopier, filing cabinets and fax machine, dolly, bell carts and other equipment as needed. Noise levels will occasionally be high due to equipment, movies, musical and theatrical performances, and other factors.

PHYSICAL AND MENTAL DEMANDS:

This position requires the ability to navigate throughout a large campus with indoor and outdoor work and event spaces.

100% mobility required to reach all areas of the hotel and campus.

Occasional (1 - 33% of the time)

Frequent (34 - 66% of the time)

Constant (67 - 100% of the time)

F = Requires standing, bending, twisting, kneeling, crouching, stooping, crawling, walking, running, repetitive movement and using hands to handle, control, or feel objects, tools or controls.

F = Requires the ability to be able to pull, push, stand, sit, stoop, bend, reach, move or carry equipment.

C = Requires close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust and focus.

O = Requires the ability to lift and/or move objects 50 lbs.; occasionally team lift and/or move objects that weigh more than 50 lbs.

O = Requires working outside in all types of weather conditions.

O = Subject to cuts, burns, and bruises.