Front Desk Agent

Guest Services; Town of Florida (NY); On-site; USD 18,000 - 26,000; Full time

Job summary

Guest Services is seeking a Front Desk Agent to perform desk attendant functions including checking guests in and out, handling reservations, and operating the switchboard. This role requires strong customer service and the ability to manage multiple tasks in a fast-paced environment.

You will provide administrative support, greet guests, register rooms, quote rates, and coordinate with Housekeeping. You’ll also balance cash at shift end and respond to guest inquiries to ensure a smooth,

Qualifications

• High School Diploma preferred; minimum age 16.
• Clerical skills: typing, filing, cash register operation.
• Computer proficiency and strong communication skills.
• Ability to schedule reservations and multitask.
• Strong interpersonal and administrative skills.

Responsibilities

• Check guests in/out and handle reservations and switchboard.
• Provide administrative and reception support to management and staff.
• Manage phone activity and greet visitors.
• Register and assign rooms; up-sell where possible.
• Ensure accurate charges posted and balance cash at shift start/end.
• Respond to guest inquiries and resolve complaints within authority.
• Coordinate with Housekeeping and other departments.
• Maintain safety awareness and report issues.

Skills

Customer service

Typing

Multitasking

Interpersonal skills

Reservation scheduling

Phone and reception

Education

High School Diploma

Tools

Reservations system

POS system

Job description

Compensation Amount: 16.00 USD Hourly

Job Summary: The Front Desk Agent must have the ability to perform all desk attendant functions including checking guests and vendors in and out, reservations, and switchboard. Must have strong customer services skills.

ESSENTIAL FUNCTIONS

• Provide administrative, reception and program support to management and staff.
• Manage phone activity including providing general knowledge to callers.
• Manage walk-in traffic. Sign in customers as needed. Smile and greet customers in a welcoming manner.
• Register and assign rooms to guests.
• Provide quotes for room rates and up-sell the guest when possible.
• Assist in coordinating the Front Desk and the Housekeeping Department.
• Verify that the correct charges and credits are posted to the corresponding guest folio. Collect payment for charges on the guest folio.
• Ensure all cash and cash equivalents are accounted for and balanced at the beginning and end of each work shift.
• Responds to guest inquiries.
• Resolves guest complaints within scope of authority, otherwise refer the matter to the management.
• Maintain awareness of safety issues, and report them immediately to your manager.

SKILL AND KNOWLEDGE REQUIREMENTS INCLUDE

• High School Diploma preferred. Minimum of at least 16 years of age.
• Clerical skills including typing, filing, office machine operations, cash register operation, maintenance of records, and the ability to undertake multiple tasks simultaneously.
• Computer proficiency.
• Demonstrated talent for interacting with a wide variety of people; ability to effectively organize and coordinate multiple priorities; ability to learn and develop new skills; ability to problem solve.
• Ability to arrange and coordinate schedules for reservations.
• Excellent interpersonal, administrative, telephone and other communications skills.

PHYSICAL AND MENTAL REQUIREMENTS

• Moving about on foot to accomplish tasks, particularly frequent movements from place to place within the unit. Bend, lift, carry, reach/extend arms and hands above shoulder height frequently, or otherwise move in a constantly changing environment.
• Lifting, carrying, and pushing up to 25 lbs. regularly, 30-35 lbs. frequently, and up to 50 lbs. occasionally.
• Ability to stand for the entire work day and to climb steps regularly.
• Ability to sit at a desk and monitor phones for extended amounts of time.
• Ability to withstand temperatures in indoor and outdoor environments.
• Reading and writing work-related documents in English.
• Speech recognition and clarity, including the ability to understand the speech of customers and co-workers and the ability to speak clearly so that you can be understood by customers and co-workers in English.
• Constantly communicates and receives verbal communication with other employees in a fast-paced environment.
• Physical presence at the job site is essential to perform job duties.

EQUIPMENT USED

• Typical office equipment (computers, phone system, fax, copiers, scanners, among others).
• Reservations system. POS system.

Founded in 1917, Guest Services has worked tirelessly to earn the reputation as the premier hospitality management company and National Park Service concessionaire in the United States. Guest Services takes great care and pride in providing best-in-class services across a wide variety of client sites including luxury communities, hotels, resorts, government and business dining facilities, full-service restaurants, state and national parks, outdoor recreation, boathouses, marinas, museums, conference centers, senior living communities, health care systems, school and university dining facilities, and specialty retail stores.

Guest Services, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment and promotion without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.