Front Desk Agent

Avion Hospitality; Pittsburgh (Allegheny County); On-site; USD 28,000 - 40,000; Full time

Job summary

Avion Hospitality is seeking a Front Desk Agent to greet and register guests, provide outstanding service throughout their stay, and settle accounts at checkout.

Responsibilities include handling reservations, hotel operations, and concierge tasks while maximizing room revenue and occupancy. A positive, proactive customer-service mindset and the ability to multi-task in a fast-paced hotel environment are required.

Qualifications

• Must have High School diploma or equivalent.
• Experience in a hotel or related field preferred.
• Must deliver outstanding customer service to guests.
• Ability to multitask and problem-solve under pressure.
• Strong communication and numerical skills required.
• Proficient with Microsoft Office suite.

Responsibilities

• Greet and register guests upon arrival.
• Handle check-ins & check-outs in a courteous manner.
• Provide exceptional guest service throughout stay.
• Assist guests with information, reservations, and local recommendations.
• Operate the front desk computer system and phone switchboard.
• Communicate effectively with team members across departments.
• Maintain knowledge of hotel services, rates, and promotions.
• Ensure accurate logging and delivery of packages and messages.

Skills

Customer service

Multi-tasking

Detail-oriented

Communication skills

Problem solving

Numerical operations

Logic-based decision making

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Description

Job Summary

Front Desk Agents are responsible for greeting and registering the guest, providing outstanding guest service during their stay, and settling the guest’s account upon completion of their stay. Primary responsibilities include registering guests, making and modifying reservations, hotel operator, and concierge duties. Providing attentive, courteous and efficient service to all guests prior to arrival and throughout their stay, while maximizing room revenue and occupancy.

Job Duties & Functions

• Approach all encounters with guests and associates in a friendly, service-oriented manner.
• Greet and welcome all guests approaching the Front Desk in accordance with Avion Hospitality standards; maintain a friendly and warm demeanor at all times.
• Handle check-ins and check-outs in a friendly, efficient and courteous manner.
• Maintain proper operation of the telephone switchboard and ensure that all Avion Hospitality performance standards are met.
• Handle requests for information, mail and messages in an efficient and courteous manner.
• Answer guest inquires about hotel service, facilities and hours of operation.
• Answer inquiries from guests regarding restaurants, transportation, entertainment, etc.
• Establish and maintain good communications and team work with fellow associates and other departments within the hotel.
• Be aware of all rates, packages and special promotions; Be familiar with all in house groups; Be aware of closed out and restricted dates.
• Obtain all necessary information when taking room reservations and follow rate quoting scenario.
• Be familiar with all Avion Hospitality policies and house rules as well as hospitality terminology.
• Have knowledge of and assist in emergency procedures as required.
• Fully comprehend and be able to operate all relevant aspects of the Front Desk computer system.
• Ensure logging and delivery of packages, mail and messages as needed to guests and meeting rooms.
• Use proper two-way radio etiquette at all times when communicating with other associates.
• As needed, deliver guest items such as luggage, messages, packages, amenities, or other items requested by guests or team members
• Maintain an up to date working knowledge of all property amenities as well as any special events, local area attractions and things to do around the hotel.
• Perform other duties as assigned, which may include, but is not limited to the following: helping coworkers in other areas of the hotel, maintaining a clean and organized work area and overall cleanliness and safety throughout the hotel and grounds

Requirements

Education & Experience

• High School diploma or equivalent required.
• Experience in a hotel or a related field preferred.
• Possess a positive and upbeat personality with a desire to deliver outstanding customer service to our guests.
• Demonstrate the ability to multi-task, be detail-oriented, and be able to problem solve in order to effectively deal with internal and external customers.
• Must be able to convey information and ideas clearly.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must work well in stressful, high-pressure situations.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
• Must be able to work with and understand financial information and data, and basic arithmetic functions.
• Ability to perform numerical operations using basic counting, adding, subtracting, multiplying and dividing
• Ability to use logic to define the problem, collect information, establish facts, draw valid conclusions, interpret information and deal with abstract variables for unique or unfamiliar situations
• An operational knowledge of Microsoft Office suite
• Must be willing and have the ability to work a varied schedule that may include evenings, nights, weekends and holidays
• Holds an understanding of hotel products and guest services (i.e. lifestyle, full service, resort, etc)