Front Desk Administrative Assistant

Zs Associates; California, Foster City (MO, CA); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a Front Desk Administrative Assistant to join their dynamic team. In this fully in-person role, you'll coordinate front desk operations and provide vital administrative support to the office manager and consultants. This position offers a unique opportunity to thrive in a collaborative environment where your contributions directly impact the business. With a commitment to diversity and inclusion, the firm fosters a culture of growth, empowering you to develop your skills while delivering exceptional service to clients and colleagues alike. Join this innovative team and help shape life-changing solutions!

Benefits

Health and Well-Being Benefits

Financial Planning

Annual Leave

Professional Development

Flexible Work Environment

Qualifications

• 1+ years of experience as an Administrative Assistant or Receptionist.
• Fluency in MS Office and experience with SAP and Concur preferred.

Responsibilities

• Manage front desk operations and greet visitors.
• Assist with client proposals and maintain office supplies.

Skills

Organizational Skills

Interpersonal Skills

Attention to Detail

Communication Skills

Proactive Self-Starter

Education

High School Diploma

Associate's/Bachelor's Degree

Tools

MS Office

SAP

Concur

Job description

ZS is a place where passion changes lives. As a management consulting and technology firm focused on
improving life and how we live it, our most valuable asset is our people. Here, you’ll work side-by-side with a powerful collective of thinkers and experts shaping life-changing solutions for patients, caregivers, and consumers worldwide.
ZSers drive impact by bringing a client-first mentality to each engagement. We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver results across critical areas of their business. Bring your curiosity for learning, bold ideas, courage, and passion to drive life-changing impact to ZS.

Our most valuable asset is our people. At ZS, we honor the visible and invisible elements of our identities, personal experiences, and belief systems—the ones that comprise us as individuals, shape who we are, and make us unique. We believe your personal interests, identities, and desire to learn are part of your success here. Learn more about our diversity, equity, and inclusion efforts and the networks ZS supports to assist our ZSers in cultivating community spaces, obtaining resources, and sharing the messages they are passionate about.

ZS's Corporate Enterprise Functions operate the firm's core internal functions. Our global teams are team-oriented, pragmatic, and results-driven, thriving in a challenging work environment. Our people come from diverse backgrounds but share a passion for quality customer service and dedication—whether our customer is a client or another ZS employee.

Administrative Services provides support services to ZS professionals, including administrative support, travel planning, catering coordination, and facilities management.

Front Desk Administrative Assistant

We seek an experienced administrative professional who is organized, energetic, and possesses superb interpersonal skills for our San Francisco area offices. The Front Desk Administrative Assistant coordinates office front desk operations and provides administrative support to the Office Manager.

Responsibilities:

1. Front desk reception (handling catering, kitchen upkeep, answering phones, greeting visitors, handling deliveries);
2. Completing administrative processes (filing, correspondence, data entry, expense reports, partnering with the office manager for invoicing);
3. Scheduling and preparing conference rooms in a professional setting;
4. Providing administrative support to several Consultants;
5. Assisting with client proposals, data entry, and special projects as needed;
6. Ordering and maintaining office supplies (invoice reconciliation);
7. Hours are 8:00 am - 5:00 pm (Please note this is a fully in-person position).

Qualifications:

1. High school diploma required; post-secondary education or Associate’s/Bachelor’s degree preferred;
2. 3 months - 1 year of relevant work experience as an Administrative Assistant or Receptionist, preferably in a professional services environment;
3. Computer fluency with MS Office (Word, PowerPoint, Excel, Outlook), SAP, and Concur desirable;
4. Strong oral and written communication skills;
5. Professional appearance and demeanor with good judgment and discretion;
6. Attention to detail, dependability, punctuality;
7. Proactive self-starter with the ability to manage tasks and meet deadlines;
8. Experience working independently and in a team in a demanding environment;
9. Sense of humor appreciated.

Perks & Benefits:

ZS offers a comprehensive total rewards package including health and well-being, financial planning, annual leave, personal growth, and professional development. Our skills development programs, career progression options, internal mobility, and collaborative culture empower you to thrive as an individual and team member.

We are committed to providing a flexible and connected work environment, combining remote work and on-site presence. The culture and innovation thrive in both planned and spontaneous face-to-face interactions.

Travel: Travel is required for client-facing ZSers; project and client needs take priority. Travel offers opportunities to strengthen client relationships, gain diverse experiences, and enhance professional growth.

Considering applying?

At ZS, we value diversity and inclusion, seeking the best candidate for the role regardless of background. We encourage you to apply even if you don’t meet 100% of the listed requirements.

ZS is an equal opportunity employer committed to providing equal employment and advancement opportunities without regard to protected classes.

To Complete Your Application:

Applicants must have or obtain work authorization for their country of employment. An online application, including transcripts, is required. NO AGENCY CALLS, PLEASE.

Find out more at: www.zs.com