Front Desk

Clarion Hotel - Concord; Concord (CA); On-site; USD 36,000 - 42,000; Full time

Job summary

Clarion Hotel - Concord is seeking a courteous Guest Service Representative to welcome guests, check them in and out, and manage guest accounts with accuracy. You will handle reservations, payments, and provide exceptional service to ensure a memorable stay at our Concord property.

Ideal candidates will have at least a high school diploma, 1 year of hospitality experience, and a strong focus on detail and multitasking.

Qualifications

• High school education required.
• 1-year hospitality experience preferred.
• Detail-oriented and able to multitask.

Responsibilities

• Greet and register guests; handle check-in/out and settle accounts.
• Process reservations, changes, and payments; balance reports.
• Operate front desk systems, phone, and POS equipment.
• Provide courteous, proactive guest service and protect confidentiality.
• Assist in training new staff and maintain cleanliness and organization.

Education

High school education

Job description

Purpose of Position

Guest Service Representatives are responsible for greeting and registering our guests. Providing outstanding guest service during their stay and settling the guest's account upon completion of their stay. Primary responsibilities include: registering guests making and modifying reservations hotel operator and concierge duties. Providing attentive courteous and efficient service to all guests before arrival and throughout their stay while maximizing room revenue and occupancy.

Essential Functions

• Possess a positive and upbeat personality with a desire to deliver outstanding customer service to our guests.
• Maintains a high level of professional appearance and demeanor.
• Maintain the highest level of confidentiality in all areas.
• Demonstrate the ability to multi-task, be detail-oriented and be able to problem-solve, to effectively deal with internal and external customers.
• Handle and resolve guest complaints professionally and courteously, through effective listening and clarifying issues raised by guests.
• Demonstrate good communication skills and convey information and ideas.
• Ability to perform basic math, and understand financial information.
• Recognize and take action on any safety or loss prevention incidences that may cause damage, injury, or other liability to individuals or company property. Implement all company policies and procedures for safety and security.
• Complete training in all areas of security, alcohol, and health and safety. Ensuring that all OSHA, State, and Federal guidelines for chemical, fire, health, and safety are being followed. Keeping safety in mind in all things.
• Work with other departments to ensure room status is up-to-date and room repairs are done on a timely basis.
• Uses persuasive selling techniques to sell rooms and promote all marketing programs.
• Carry out front desk responsibilities including, but not limited to; greeting guests, performing guest transactions, balancing reports, cash control, and deposits, proficiently processing reservations and credit cards. Operate phone system, TDD equipment. Effectively communicate using shift logbook and shift reports. Operate basic office equipment.
• Understands hotel policies relating to cancelation, extended stay, room types and rates, late check-outs, early arrivals, and special requests.
• Responsible for key control. Issues and receives both room keys and master keys.
• Process all lost and found items according to policy.
• Have basic knowledge of how to operate computer equipment, including Microsoft Office suite.
• Assist in training of new staff.
• Participates in and supports a positive, enjoyable work environment.
• Holds an understanding of hotel products and services (i.e., food and beverage, recreation)

Performs other duties as assigned.

Position Front Desk

Position Requirements

Mandatory Job Requirements

• Ability to communicate with hotel staff, guests, and management in a professional manner.
• Knowledge of the surrounding area and events.
• Knowledge of proper telephone etiquette.
• Ability to understand and adhere to proper cash and credit card handling policies.
• Ability to work a flexible schedule, including weekends and holidays.
• Read, write and speak English.
• Ability to learn safety, emergency, and accident prevention policies and procedures.
• Neat, well-groomed appearance including wearing the proper uniform and name tag when working (per brand standards)

Accountability

• Front desk training completed within an acceptable time frame, as required by the brand.
• Maintains a high level of Quality, Service, and Cleanliness.
• Maintains smooth operation and staffing of front desk.
• Communicates openly with direct supervisor.
• Maintain a high level of quality, service, and cleanliness keeping guest survey scores within an acceptable range.

Experience or Training Required

• High school education
• 1-year hospitality experience (Preferred)
• Detail-oriented

License or Certification Required

Complete the front desk training program within the brand required time frame.

Marginal Job Functions

• Cleaning guestrooms and lobby and public areas as needed.
• Restocking front desk supplies.
• Help with laundry, as needed.
• Deliver cribs, towels, or other items to guestrooms as requested.
• Perform light maintenance duties.
• Restock, inventory, and sell guest marketplace and pub if applicable.

Physical Demands

• Stand, walk; use hands and fingers to handle, or feel, for long periods, up to 8 hours at a time. Reach with hands and arms.
• Frequently repeat the same movements, including frequent keyboarding.
• Understand the speech of other people, and speak clearly so others can understand.
• Read and see details.
• Lift up to 10 pounds occasionally, lift up to 35 pounds from time to time.
• Stoop, kneel, twist or crouch occasionally.

Environmental Conditions

The job is considered inside, the employees will spend 75% or more of their time inside. Must be able to work effectively in a stressful environment, communicate well with others, effectively deal with guests and accept constructive criticism.

Must be able to change activity frequently and cope with interruptions.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The essential functions of this job are described above. The job requirements and features are subject to change from time to time due to the then-current needs and requirements of the Company and/or the hotel.

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Category: Guest Services

Exempt/Non-Exempt: Non-Exempt

Full-Time/Part-Time: Full-Time and/or Part-Time

Location: Clarion Hotel - Concord

Shift: Various Shifts

Division: Clarion Hotel - Concord

This position is currently accepting applications.