Freight Records Specialist

Default Brand; Ecru (MS); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health, dental, vision coverage

Paid time off

Employee discount

401(k) plan

Life Insurance

Professional development

Job summary

Ashley Furniture in Ecru, MS is seeking a Freight Records Specialist to manage and audit transportation documentation, ensuring accuracy and timely data entry. You will link warehouse, accounting, and logistics teams to reconcile inventory and delivery records.

Responsibilities include document management, data entry into ERP systems, dispute resolution on carrier invoices, regulatory compliance, and cross-functional support with drivers and 3PLs.

Qualifications

• High school diploma or GED required.
• 1–3 years in shipping, receiving, logistics, or administrative records management.
• Strong proficiency in Microsoft Excel and logistics-tracking systems.

Responsibilities

• Process, audit, and file shipping documents such as bills of lading and delivery receipts.
• Enter shipment data (weight, freight charges, item descriptions) into ERP systems.
• Audit carrier invoices and shipping bills; file claims for overcharges or damages.
• Ensure freight documentation meets federal, state, and internal regulations (DOT, OSHA, customs).
• Coordinate with truck drivers, 3PL providers, and customers to track deliveries and resolve issues.

Skills

Attention to detail

Organizational skills

Problem solving

Education

High school diploma or GED

Tools

Excel

Logistics tracking systems

Job description

Join a team committed to keeping Ashley the world’s largest manufacturer of furniture.

Shift: 7:00AM-4:00PM

Schedule: Monday through Friday

Location: Ecru

What Will You Do?

The Freight Records Specialist manages and audits transportation documentation, ensuring accuracy, compliance, and timely data entry. They verify shipment manifests, bills of lading (BOL’S), and freight rates, linking warehouse, accounting, and logistics teams to reconcile inventory and delivery records.

• Document Management: Process, review, and file shipping documents (bills of lading, delivery receipts, and customs declarations)
• Data Entry & Audit: Accurately input shipment data—such as weight, freight charges, and item descriptions—into company databases or Enterprise Resource Planning (ERP) systems.
• Dispute Resolution: Audit carrier invoices and shipping bills; identify overcharges, missing freight, or damages and file claims accordingly.
• Compliance & Safety: Ensure all freight documentation meets federal, state, and internal regulations (e.g., DOT, OSHA, and customs).
• Cross-Functional Support: Communicate with truck drivers, third-party logistics (3PL) providers, and customers to track deliveries and address any transit issues.

What Do You Need?

• Education: High school diploma or GED required
• Experience: 1–3 years in shipping, receiving, logistics, or administrative records management
• Computer Skills: Strong proficiency in Microsoft Office (specifically Excel) and experience using logistics tracking and management systems.

Soft Skills: High attention to detail, excellent organizational skills, and strong problem-solving abilities.

Who We Are

At Ashley, we’re more than a business…we’re family. As the largest manufacturer of home furnishings in the world, we know what it takes to build incredible furniture and future leaders. We’re problem solvers with the grit to persevere during challenging times and innovators who won't coast when times are good. We create solutions, not excuses. And never settle for status quo. It’s the reason we’re always searching for better ways to delivering an exceptional customer experience. That's why Ashley Furniture is #1 in our industry.

Ready to grow? You’ve come to the right place. Ashley Furniture has a “Growth Mindset”, and once you join our team, you’ll learn from the best in the business.

Benefits We Offer

• Health, Dental, Vision, Employee Assistance Program
• Paid Vacation, Holidays, and Your Birthday off
• Generous Employee Discount on home furnishings
• Professional Development Opportunities
• Ashley Wellness Centers (location specific) and Medical Tourism
• 401(k) and Profit Sharing
• Life Insurance

Our Core Values

• Honesty & Integrity
• Continuous Improvement/Operational Excellence
• Dirty Fingernail
• Growth Focused

To learn more about Ashley Furniture, our community engagement programs, environmental stewardship, and our core values, please visit our Corporate Social Responsibility information page: Corporate Social Responsibility

We are an equal opportunity employer and provide a drug-free working environment. While Ashley appreciates the interest of all candidates only those meeting specific position requirements may be contacted. Principals Only.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.