Freight Rate Assistant

Chimes District of Columbia Inc; Baltimore (MD); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical insurance plans

Employer-provided Long-Term Disability

403(b) retirement plan with employer 


Job summary

Chimes District of Columbia Inc is seeking a Transportation Support Specialist to assist the SFLC ALD with shipment coordination and data entry. You will review interfaces between FEDEX.com and NESSS, track shipments, and assist with billing and routing tasks.

This role requires attention to detail and ability to work with government freight documents. Candidates should have at least two years in transportation/inventory management and experience with shipping systems.

Qualifications

• Minimum two years of transportation and inventory management experience.
• Experience with transportation and inventory management software (e.g., NESSS).
• Experience with shipping logistics systems and carrier booking portals.

Responsibilities

• Assist SFLC ALD with transportation services and data entry for shipments.
• Review electronic data interchange between FEDEX.com and NESSS.
• Prepare bills of lading and perform basic rating and routing duties.
• Pre-audit freight bills for accuracy and maintain tariff files.

Skills

Transportation experience

Data analysis

Communication

Team collaboration

Problem solving

Education

CPR/First Aid certification preferred

Tools

NESSS

FEDEX.com

UPS.com

MS Office

Job description

• Complies with all Agency policies and procedures and follows contract specifications
• Knowledge, skill, and ability to assist SFLC ALD with transportation services to include, but not limited to:
  • Review electronic data interchange between the commercial carrier package services online booking system, such as FEDEX.com, and the Coast Guard’s supply and financial management system, currently NESSS.
  • Transactions that do not electronically transfer will be manually inputted from FEDEX.com system into NESSS.
  • Respond to customer shipment status inquiries using a variety of automated systems including NESSS, FEDEX.com, and the SFLC Web Application Portal (SWAP) Warehouse Shipping (Traffic) Database.
  • Maintain tariff files, special quotations, publications, billing guides, or similar freight classification, rating, and routing guides; codes, classifies, cross-references, files and locates, and refile this material.
  • Compile data concerning carload, truckload, LCL's (less than carload) and LTL's (less than truckload), classification ratings, size and use of carriers' equipment ordered, etc.
  • Assemble and organize material for billing and shipping guides to be issued by their office.
  • Prepare bills of lading, reviews the rates and routes, using easily accessible information.
  • Perform elementary rating, routing and classification duties.
  • Pre-audit freight bills for correctness.
  • Experience working with shipping logistics infrastructures, Government Bills of Lading, Commercial Bills of Lading, or other shipping manifests.
  • Experience working with commercial carrier package services online booking systems, such as FEDEX.com and UPS.com.
  • Minimum two years of experience with transportation and inventory management processes and procedures.
  • Minimum two years of experience with transportation and inventory management software.
• Provides work timely and accurately in accordance with contract and policies
• Uses technology for the completion of specified job duties
• Attends work regularly according to assigned work schedule
• Wears ID badge(s) at all times while performing work under this contract
• Follows instructions
• Attends and participates in meetings and activities to facilitate professional development
• Works cooperatively with others in a positive, enthusiastic, respectful, and courteous manner
• Passes and complies with rules for the site, security and safety guidelines and Chimes District of Columbia Rules for the Workplace, and ensures others do the same
• Complies with dress code and personal hygiene standards
• Passes and complies with CPR/First Aid training

Secondary Functions:

• Ability to determine appropriate classification for various items or commodities by reference to published classification guides.

*Duties, responsibilities, and tasks may change at any time with or without notice

Physical Abilities Needed to Meet Work Demands:

• Ability to stand or walk for long periods of time
• Ability to go up and down stairs
• Ability to reach above the head, bend, kneel, stoop, and crawl
• Ability to lift, carry, and push up to 50 lbs. as needed
• Ability to work in dusty spaces or adverse weather conditions
• Ability to see details on the floor, above the head, or on surfaces

Job Competencies Needed for Success on the Job:

• Ability to work independently and collaboratively with others
• Ability to maintain confidentiality
• Ability to communicate effectively with employees and government staff
• Ability to supervise and develop others
• Ability to make decisions and solve problems
• Ability to plan, implement, organize, and prioritize
• Ability to be flexible and dedicated to quality and customer service
• Ability to manage multiple tasks effectively
• Ability to react immediately to emergency situations
• Ability to analyze data and recommend corrective action
• Ability to read, write, and speak (communicate and relate information) English
• Ability to use technology for completion of specified job duties
• Ability to manipulate numbers
• Ability to maintain and submit reports, logs, and other paperwork in a timely manner
• Ability to understand and apply technical written material
• Ability to understand and comply with safety procedures and environmental requirements
• Ability to operate machinery without posing a safety hazard to self or others
• Ability to use and care for equipment and cleaning supplies properly
• Ability to complete tasks in a timely manner with numerous interruptions
• Ability to attend work regularly and remain on site for scheduled shift
• Ability to work a flexible schedule as required
• Ability to attend and participate in training and work-related meetings
• Ability to demonstrate integrity and ethical standards in job performance
• Ability to deal with others in a positive, enthusiastic, respectful, and courteous manner
• Ability to provide guidance, direction, and technical support
• Ability to comply with all building, security, and company policies and procedures

Other requirements:

• Valid driver’s license from state of residence and ability to drive
• License must have been valid for at least 3 years
• Acceptable driving record as determined by Agency’s insurance carrier and by Chimes DC policies and procedures
• Complete a background investigation of at least a National Agency Check with Inquiries (NACI) with dates on file.
• Be able to obtain and maintain, Low Risk, Non-Sensitive, Physical/Logical Access, HSPD-12 Credentialing.
• Ability to travel as may be required, on a limited basis, to support this task. Locations will be CONUS, Alaska and Hawaii, and may include site visits to various Coast Guard units.

This position is designated as essential. This means that when the facility is faced with an institutional emergency, employees in this position may be required to remain at their work location or to report to work to protect, recover, and continue operations at the facility.

Education:

• Knowledge about regulations for MSDS, Fire and Safety, Hazard Communications and Bloodborne Pathogens
• Valid CPR/FA certification preferred

Experience:

• Experience working with Fleet Logistics System (FLS), Naval and Electronics Supply Support System (NESSS), FEDLOG, CG-LIMS Surface Technical Information Portal preferred
• Strong oral and written communication skills as well as strong analytical skills required
• Demonstrated proficiency in MS Office Suite applications, such as Word, Excel, Access, and Outlook

Why You’ll Love Working Here:

• Medical insurance plans starting at just $6.90/month — one of the lowest employee rates you’ll find
• Employer-paid Life Insurance + AD&D
• Employer-provided Long-Term Disability coverage for financial protection
• 403(b) retirement plan with employer match
• Tickets at Work
• Employee referral bonuses and recognition programs
• Clear pathways for growth and advancement

Ability One Program

This position is part of the AbilityOne Program, a federal initiative that provides employment opportunities for individuals who have significant disabilities. Eligibility requirements may apply in accordance with AbilityOne Program guidelines.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.