Freelance Onsite Event Coordinator

Bisnow; Chicago (IL); On-site; USD 28,000 - 44,000; Full time

Benefits offered by this job

Travel to major cities

Job summary

Bisnow is seeking an on-site Event Coordinator to manage logistics for our Chicago-area events. You will handle registration, venue setup, and on-site operations, with occasional travel for national events.

This hourly role requires 1-3 years of experience, an entrepreneurial mindset, strong communication, and the ability to collaborate with a fast-paced sales team. Availability for partial and full-day events is essential.

Qualifications

• 1–3 years of Event Coordination & Registration experience.
• Entrepreneurial mindset, self-discipline, organized and ambitious work ethic.
• Positive and energetic attitude with exceptional communication skills.
• Ability to work with a high-energy, sales-team.

Responsibilities

• Facilitate all onsite logistics for Bisnow events in your assigned market.
• Ensure every aspect of the event is prepared and runs smooth from start to finish.
• Participate in a 30 minute pre-event call before every event to review details.
• Work with Event Managers to ensure venues, audiovisual, catering and party rental are all confirmed prior to the event.
• Pick up name badges prior to the event and set up registration the day before every event.
• Manage onsite ticket sales and charges through Bisnow’s square account.
• Store all Bisnow event inventory (includes but is not limited to signs, lanyards, label printer, pop up banners, etc.).
• Bring and setup event signage and materials to event space prior to start of event and ensure that all is safely removed from event once concluded.
• Coordinate with Bisnow Clients who are sponsoring the event to ensure that they are pleased and supported throughout the event.
• Work with party rental vendors to set up stage, chairs, tables, etc. (raw space events only).
• Be aware of your surroundings at all time to provide an A++ attendee experience- this includes coffee, food, music, trash cans, etc.

Skills

Event coordination

Registration experience

Job description

This is an hourly role that must sit local to the Chicago area and be available to work partial day events and full day events once a month. Bisnow will provide a calendar with dates for the events you will be needed for in advance. We will prioritize applicants that can travel with Bisnow for events in major cities across the U.S.

Bisnow Overview

Bisnow is the commercial real estate industry's leading, vertically integrated B2B media platform, covering North America, Canada, the UK and Ireland. We serve the CRE industry through award-winning news and publications, renowned events, wide-ranging marketing services, specialized recruitment solutions, and intelligent sales enablement tools. With 1.7M+ subscribers and 400+ events annually across 47 markets in the U.S., Canada, the UK, Ireland, and the Netherlands, we don't just cover the industry, we help move it forward. We inform. We connect. We create opportunities that turn into deals. Global mindset. Hyper-local execution.

Key Responsibilities

• Facilitate all onsite logistics for Bisnow events in your assigned market
• Ensure every aspect of the event is prepared and runs smooth from start to finish
• Participate in a 30 minute pre-event call before every event to review details.
• Work with Event Managers to ensure venues, audiovisual, catering and party rental are all confirmed prior to the event
• Pick up name badges prior to the event and set up registration the day before every event
• Manage onsite ticket sales and charges through Bisnow’s square account
• Store all Bisnow event inventory (includes but is not limited to signs, lanyards, label printer, pop up banners, etc.)
• Bring and setup event signage and materials to event space prior to start of event and ensure that all is safely removed from event once concluded
• Coordinate with Bisnow Clients who are sponsoring the event to ensure that they are pleased and supported throughout the event
• Work with party rental vendors to set up stage, chairs, tables, etc. (raw space events only)
• Be aware of your surroundings at all time to provide an A++ attendee experience- this includes coffee, food, music, trash cans, etc

WHAT ARE WE LOOKING FOR?

• 1 - 3 years of Event Coordination & Registration experience
• Entrepreneurial mindset, self discipline, organized and ambitious work ethic
• A positive and energetic attitude with exceptional communication skills
• Ability to work with a high-energy, sales-team

Our values demand that we be curious, self-aware, fearless, consistent. We say yes to seemingly insurmountable challenges because we dare ourselves to push further. And we go the distance because we are individually and collectively entrepreneurial, always asking: Why can’t it be done? We find a way because we care more than the competition. We embrace team and disown ego. We are ruthlessly disciplined and unabashedly kind. We unreservedly challenge the status quo and vigorously fight for new levels of excellence. We believe the difference between good and great is exceptional communication. We obsess over creating value for our team and our customers. We push ourselves and our industry to be more inclusive, to champion diversity and to fight racism, gender bias and all forms of inequality. We never peak. We never quit. We never have excuses. We own our failures and we commit to being smarter and stronger because of them. We give our best today and even better tomorrow. We are here to win.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Example

• Morning Event Hotel - (5 hours)
• Morning Event Raw Space - (7 hours)
• Full Day Hotel - (11 hours)
• Full Day Raw Space - (14 hours)