Free People Temporary Assistant PD Coordinator

Free People; Philadelphia (Philadelphia County); On-site; USD 28,000 - 41,000; Part time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

PTO

Employee discounts

Retirement savings

Job summary

Free People seeks a detail-oriented temporary Assistant PD Coordinator to support our product development and production teams across the full lifecycle—from costing to final delivery. The role suits someone organized who can manage timelines, vendor communications, and cross-functional alignment to critical deadlines.

The position involves tracking costing, handling sample logistics, and maintaining data in PLM/Excel while coordinating with wholesale and studio teams to ensure on-time delivery.

Qualifications

• 0–2 years of relevant experience in Fashion, Retail, Product Development or a related field.
• Proficient in data analysis, data input in PLM, Excel, Qlik etc.
• Ability to work within and across cross-functional teams and communicate effectively with internal and external customers.
• Proactive approach to problem-solving and ability to implement operational efficiencies.
• Ability to analyze production processes, advise on strategies and meet sample deadlines.
• Organized, detail oriented, and able to manage multiple projects simultaneously.
• Sense of urgency, adaptability to change, and motivation by deadlines.

Responsibilities

• Manage Costing and submit tracking using updated cross-functional Excel document.
• Collect, log, and organize mail for sample distribution and component approvals.
• Manage customs import data with vendors and adjust buy sheets with latest tariff/duty rates.
• Ensure weekly Sample Trackers are reviewed and reported for PD deadlines and weekly meetings.
• Keep sample database up to date for cataloguing development samples.
• Coordinate with studio, merchandising and wholesale teams to meet deadlines.

Skills

Data analysis

Cross-functional teamwork

Time management

Communication

Education

Degree in Fashion or Business

Tools

PLM

Excel

Qlik

Job description

Free People is looking for a detail-oriented and proactive temporary Assistant PD Coordinator to support our product development and production team across the full product lifecycle — from costing and sample development through final delivery. This role is ideal for someone highly organized who thrives on managing multiple timelines, communicating with vendors, and keeping cross-functional teams aligned to critical deadlines.

Role Responsibilities

• Manage Costing and submit tracking by updated in cross functional excel document
• Collecting, logging, and organizing mail promptly for sample distribution and component approvals.
• Manage customs import data with vendors, ensuring all is provided correctly and accounted for and communicated to the Compliance team. Adjust the buy sheets for the relevant months with latest tariff/duty rates.
• Ensure that weekly Sample Trackers are received, reviewed, and analyzed to ensure the most accurate information is being reported, keeping PD deadlines on time and prepped for weekly meetings. Escalate issues that impact delivery, coordinate and analyze solutions with both internal and external partners. Track and manage catalog, SMS, TOP and photo samples. Work closely with wholesale and sample management teams to ensure SMS are delivered on time, accounted for and distributed for show deadlines.
• Keep sample database up to date for cataloguing development samples.
• Work with internal teams to ensure products are handed to the studio, merchandising teams and wholesale teams to meet deadlines.

Role Qualifications

• 0 – 2 years of relevant experience in Fashion, Retail, Product Development or a related field.
• Proficient in data analysis, data input in PLM, excel, Qlik etc.
• Ability to work within and across cross-functional teams and communicate effectively with both internal and external customers.
• Possesses a proactive approach to problem-solving, as well as an understanding of, and ability to, implement operational efficiencies.
• Ability to analyze production process, advise on strategies and achieve sample deadlines.
• Organized, detail oriented, and flexible in order to assist on multiple projects simultaneously.
• Works with a high sense of urgency and integrity, easily and quickly adapts to change, and is motivated by deadlines and new challenges.
• Education: Degree in Fashion, Business, or a related field

The Perks

URBN offers comprehensive Perks & Benefits to employees. Availability and eligibility to specific benefits may be subject to your location and employment status. Benefits include medical, dental, vision, PTO, generous employee discounts, retirement savings and much more! For additional information visit www.urbn.com/work-with-us/benefits

EEO Statement

URBN celebrates diversity and is committed to creating an inclusive environment for all employees. We are proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex (including gender, pregnancy, sexual orientation, and gender identity or expression), religion, creed, age, physical or mental disability, national origin or ancestry, ethnicity, citizenship, service in the uniformed services, genetic information, or any other protected characteristic as established by law. We believe strongly in fostering a safe, fair and respectful work environment. To ensure compliance with our non-discrimination and anti-harassment policies, we offer anti-harassment training to managers and employees.