Founding Recruiting Coordinator — Talent Operations Leader

Arena Intelligence, Inc.; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Equity

Health benefits

Cutting-edge AI

Job summary

Arena Intelligence is hiring its first Recruiting Coordinator to act as the operational engine of our Talent team. You will orchestrate multi-stage interview processes, manage scheduling, and ensure a seamless, high-touch candidate experience.

You’ll work directly with founders, the Head of Talent, and executive leadership to attract top AI researchers and engineers. This in-office role requires ownership, strong communication, and a hands-on approach to solving complex staffing challenges.

Qualifications

• 1–3+ years in recruiting coordination, executive administration, or talent operations within a fast-paced technology company, high-growth startup, or top-tier search firm.
• Tech-savvy with modern tool stacks (Ashby, Greenhouse, Google Workspace, Slack, Notion).
• Ability to write and communicate clearly with senior leaders to maintain hiring velocity.

Responsibilities

• Orchestrate end-to-end interview logistics across complex, multi-stage pipelines with precision.
• Deliver an elite candidate experience as the primary high-touch liaison for candidates.
• Interface with executive leadership to optimize hiring bandwidth and ensure rapid feedback loops.
• Build founding talent operations by designing, automating, and scaling recruiting tech stacks.

Skills

Executive communication

High-Agency mindset

Scheduling expertise

Stakeholder management

Tools

Ashby

Greenhouse

Google Workspace

Slack

Notion

Job description

Arena Intelligence is hiring its first Recruiting Coordinator to act as the operational engine of our Talent team. You will orchestrate multi-stage interview processes, manage scheduling, and ensure a seamless, high-touch candidate experience.

You’ll work directly with founders, the Head of Talent, and executive leadership to attract top AI researchers and engineers. This in-office role requires ownership, strong communication, and a hands-on approach to solving complex staffing challenges.