Foundation Coordinator

Lubetzky Family Foundation; New York (NY); Ibrido; USD 65.000 - 75.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance with 100% coverage

25 days Paid Time Off

401(k) retirement plan with company match

Charitable Gift Matching Program

Descrizione del lavoro

A philanthropic organization is seeking a Foundation Coordinator to support administrative and grantmaking operations. Responsibilities include managing communication and scheduling, coordinating meetings, and overseeing the team's CRM and website. The ideal candidate holds a Bachelor's degree and has 1-3 years of professional experience. This role offers a competitive salary of $65,000 – $75,000, excellent benefits, and a hybrid work model.

Competenze

• 1–3 years of professional experience.
• Strong written and verbal communication skills.
• Ability to prioritize tasks and meet deadlines.

Mansioni

• Support administrative and operational functions.
• Manage grantmaking operations and record-keeping.
• Coordinate logistical support for events.

Conoscenze

Detail-oriented

Organizational skills

Communication skills

Proactive mindset

Time-management skills

Discretion and confidentiality

Ability to work independently

Microsoft Suite proficiency

Familiarity with CRM systems

Interest in nonprofit organizations

Formazione

Bachelor’s degree

Strumenti

Google Workspace

Slack

Asana

SmartSuite CRM

Descrizione del lavoro

Lubetzky Family Foundation – Foundation Coordinator

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Pay Range

Base pay: $65,000.00/yr – $75,000.00/yr. Your actual pay will be based on your skills and experience. Talk with your recruiter to learn more.

About the Lubetzky Family Foundation

The Lubetzky Family Foundation (LFF), created by KIND Snacks Founder Daniel Lubetzky, combats antisemitism and all forms of hate. LFF pursues its mission through strategic grantmaking, partnerships with impact‑driven organizations, and entrepreneurial programs. Our philanthropic toolkit includes private operating foundations, a donor‑advised fund, and public charities co‑created by our team.

What You’ll Do

As Foundation Coordinator reporting to the Chief of Staff, you will support the administrative, operational, and grantmaking functions of LFF. You will provide administrative support to the Chief Philanthropy Officer, ensure seamless coordination of key staff, and manage the Foundation’s grantmaking operations, including ownership of the shared Google Drive, LFF’s website, and the team’s CRM.

Key Responsibilities – Grantmaking & Administrative Support

• Conduct grantee due diligence by gathering and compiling materials for grant recommendations through research and direct outreach.
• Prepare meeting briefings, capture meeting notes, identify action items, and follow up to ensure timely execution and accountability.
• Provide calendar management for key staff, resolve scheduling conflicts, and coordinate seamless meetings.
• Manage philanthropy team expense reporting and budget reconciliation.
• Compile organizational updates and draft the monthly internal newsletter to keep teams informed and aligned.
• Compile and produce bi‑annual board books for LFF.
• Oversee visitor relations in the NYC meeting space, delivering a welcoming and efficient experience for philanthropic team members and guests.
• Handle incoming physical mail for all affiliated philanthropic organizations, maintaining organized and timely distribution.
• Oversee the Charitable Gift Matching Program, processing requests through finance and curating recommended nonprofit organizations for team contributions during crises and disasters.
• Support the philanthropy organization’s state charity renewal applications.

Key Responsibilities – Operations & Systems Management

• Support coordination of the annual leaders gathering and annual all‑team summit by managing event planners, logistics, and on‑site execution.
• Maintain and optimize the organization of the shared Google Drive for efficient access and collaboration.
• Manage the LFF website, ensuring content accuracy and timely updates.
• Administer the organization’s CRM system, SmartSuite, including grants data entry, tracking, and pipeline management to support strategic philanthropic initiatives.
• Facilitate electronic document signing, supporting preparation and execution of insurance forms, tax documents, conflict of interest disclosures, and other essential paperwork.
• Partner with the IT team to support and facilitate system‑related needs across departments, ensuring smooth technological integration and operational efficiency.
• Oversee inventory and distribution of branded swag stored in NYC.

Qualifications

• Bachelor’s degree.
• 1–3 years of professional experience.
• Detail‑oriented with a proactive mindset, consistently driving process optimization, championing system adoption, and fostering operational excellence through rigorous attention to organizational hygiene.
• Exceptional organizational and time‑management skills with the ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills, including professional email and document drafting.
• High level of discretion and confidentiality in handling sensitive information.
• Demonstrated ability to work both independently and collaboratively in a fast‑paced environment while navigating shifting priorities.
• Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint).
• Familiarity with virtual collaboration and project management tools like Google Workspace, Slack, CRM Systems, and Asana preferred.
• Interest in nonprofit, philanthropic, or mission‑driven organizations is highly valued.

Benefits

• Competitive Annual Compensation: $65,000 – $75,000.
• Excellent health, dental & vision insurance with 100% company coverage options.
• Paid Time Off: 25 days (5 sick, 20 personal).
• Retirement: 401(k) with company match.
• Hybrid work opportunity.
• Charitable Gift Matching Program: Support for causes you care about.
• Impact: An opportunity to make an impact through your day‑to‑day work.

Equal Employment Opportunity

Lubetzky Family Foundation is committed to an inclusive workplace where diversity in all its forms is championed. We are an equal opportunity workplace and are proud to provide a supportive environment for all employees. We comply with all federal, state, and local EEO laws and regulations. For applicants with disabilities, our recruiting team will actively work with you to accommodate any needs so you can interview at your best. We will keep any medical information you provide confidential and separate from the rest of your application.