For Individuals: Enterprise Operations Coordinator

The10minutecareersolution; Arlington (VA); Remote; USD 50,000 - 70,000; Full time

Job summary

A tech solutions provider is looking for an Operations Coordinator for a remote role in the Eastern Time zone. You will manage onboarding, ensure compliance with timesheets, and coordinate logistics for company events. The ideal candidate is organized, has experience in operations, and possesses strong communication skills. This position is open to U.S. citizens only and requires passing a background check.

Qualifications

• Experience in operations management.
• Strong communication skills, both written and verbal.
• Ability to audit and enforce compliance.

Responsibilities

• Manage onboarding for new employees.
• Audit timesheets for compliance.
• Coordinate logistics for company events.

Skills

Organization

Spreadsheet optimization

Automation mindset

Kindness

System thinking

Tools

Figma

Canva

Job description

For Individuals: Enterprise Operations Coordinator

Headquarters: Arlington, Virginia, United States
URL: https://forpeople.us/

For Individuals is a crew of expert technologists devoted to bettering authorities companies for deprived and susceptible populations. We’re engineers, designers, researchers, and product managers constructing fashionable software program for federal companies.

To construct nice merchandise, we’d like an amazing again workplace. We’re in search of a Enterprise Operations Coordinator to be hands‑on with all parts of our enterprise operations. We want somebody who brings technical self‑discipline to the position, utilizing logic and structured knowledge to unravel issues that others would clear up manually. Your purpose is to make the “Person Expertise” of working right here seamless so our crew can concentrate on the mission.

Is This You?

• You lead with kindness. You genuinely care in regards to the people behind the screens and convey endurance, heat, and positivity to each interplay.
• You’re keen on spreadsheet. You get excited to write down formulation that optimize a course of or kind by means of issues.
• You might be extremely organized. You get a dopamine hit if you clear a queue, verify a field, or empty an inbox.
• You’re a programs thinker. If you encounter a course that’s damaged, gradual, or repetitive, your intuition is to revamp it so it runs higher subsequent time.
• You have got an automation mindset. You won’t code, however you’re not afraid to click on across the settings of a brand new software to see the way it works. You’d fairly automate a process than do it manually for the fiftieth time.

In that case, you could be an amazing match for this position!

What You’ll Really Do

You’ll work straight with the Director of Operations to assist hold us compliant, paid, and arranged.

Individuals Operations

• You personal the onboarding expertise for brand spanking new staff. You’ll handle the guidelines to make sure laptops arrive, accounts are provisioned, and paperwork is signed so our new crew members can hit the bottom operating.
• You’re the pleasant however agency enforcer of compliance. You’ll audit timesheets recurrently for our authorities tasks. If somebody forgets to log their hours or makes use of the flawed cost code, you discover them and repair it so our invoices do not get rejected.
• You’ll be the first-level assist for "How do I add my partner to dental insurance coverage?" and different easy HR and advantages questions from the crew.
• You’ll deal with the logistics for our digital City Halls and assist plan our annual all-hands firm offsite. You’ll additionally assist us hold our tradition alive, whether or not that is sending out little items when somebody is having a foul day or serving to arrange a distant crew “Lunch and Be taught”.
• You’ll coordinate the loops between candidates and our hiring panels. You’ll ensure that the candidate has the hyperlink, the interviewer has the resume, and no person is sitting in an empty Zoom room.
• You’ll personal the hygiene of our Applicant Monitoring System, so candidates don’t fall right into a black gap as a result of we forgot to tag them with the correct standing.
• You’ll carry out fundamental candidate outreach, reviewing resumes, and sorting purposes.

Finance & Development

• Every month, you’ll take all our timesheet knowledge and put together bill drafts for our Operations Director to overview and undergo our purchasers.
• You’ll overview expense reviews. If a receipt is lacking or somebody tried to expense a spa day, you’re the one who flags it towards our insurance policies.
• You’ll assist write and arrange content material about what we do on our tasks. When we have to write a proposal, you’ll assist us keep away from digging by means of e‑mail chains to search out out what we did on that venture in 2022.
• You may act because the librarian for our contracts. You’ll arrange incoming contract modifications, monitor period-of-performance dates, and guarantee our digital information are tidy, structured, and audit-ready.

Bonus Factors

The next is good to have, however not required:

• You’ve labored within the authorities of civic area earlier than, or have a deep curiosity in it.
• You’re a robust author. You consider {that a} well‑formatted Slack replace is healthier than a 30‑minute standing assembly.
• You recognize your approach round Figma or Canva sufficient to make an inner announcement look skilled.
• You are not afraid of a little bit of programming to automate one thing (even should you simply ask AI to write down the script for you).

Job Logistics

Location: 100% distant inside the USA. For this position, we desire folks to be working customary enterprise hours for the Jap Time zone.

Clearance: U.S. citizenship is required. You have to be eligible to acquire a Public Belief safety clearance. Sadly, everlasting residents or visa holders don’t qualify for this place as a result of nature of presidency work. Employment is contingent upon passing an organization background verify.

For Individuals is an Equal Employment Alternative employer. All certified candidates will obtain consideration for employment with out regard to race, coloration, faith, intercourse, nationwide origin, age, incapacity, genetics, and/or veteran standing.