Florida Probate & Estate Planning Paralegal

Elder Needs Law, PLLC; Spring Hill (FL); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Elder Needs Law, PLLC is seeking a Probate and Estate Planning Paralegal in Florida. The successful candidate will draft Estate Planning documents and probate filings, support attorneys, and maintain smooth client communication.

This role offers hybrid or remote options, and emphasizes accuracy, discretion, and professional client service. The ideal candidate has 3+ years of experience with Wills, Trusts, Powers of Attorney, and related instruments, plus familiarity with Florida probate

Qualifications

• 3+ years of experience drafting Estate Planning documents.
• Experience with Formal and Summary Administrations.
• Proficient in e-filing, scheduling hearings, and client follow-up.
• Strong writing and grammar; Florida probate knowledge.
• Organized, responsible, detail-oriented, reliable.

Responsibilities

• Draft probate documents for Formal and Summary Administrations.
• Draft wills, powers of attorney, trusts, deeds, and healthcare directives.
• E-file documents with probate courts and prepare for hearings.
• Manage attorneys’ calendars and ensure timely client communication.
• Assist with matter management and client triage with Sales & Intake.
• Participate in weekly team meetings via Zoom.
• Adhere to firm processes, policies, and procedures.

Skills

Estate planning drafting

Probate administration

E-filing

Client follow-up

Writing skills

Florida probate

Office 365

WealthCounsel

ZOHO CRM

Tools

WealthCounsel

Elderdocx

ZOHO CRM

Office 365

Job description

POSITION SUMMARY:

Florida Elder Law Firm seeks an experienced Probate and Estate Planning Paralegal to support our Probate and Estate Planning Attorneys. The ideal candidate MUST be organized to a fault and comfortable with client outreach and follow-up. This position can be either hybrid or remote: hybrid for candidates living in the Spring Hill/Tampa Florida areas or remote for those candidates elsewhere in the state. This role is a critical point of contact with clients, and the applicant must consistently exhibit professionalism, courtesy, knowledge, discretion and provide a “White Glove” service.

FIRM MISSION:

Our firm is dedicated to providing empathetic, responsive, and discreet service. Elder Law is highly personal, sometimes urgent, and always requires a sensitive approach to client needs.

THE IDEAL APPLICANT:

The ideal candidate will have 3+ years of experience in drafting Estate Planning documents (Wills, Trusts, Powers of Attorney, etc. in WealthCounsel), including specialized Trusts (e.g., RLT, Special Needs, Qualified Income Trusts), and probate documents for Formal and Summary Administrations. They should be proficient in e-filing, scheduling hearings, and client follow-up. The role demands excellent writing and grammar, a solid understanding of Probate Court processes in Florida, and strong technological proficiency, including familiarity with Office 365, Wealth Counsel, Elderdocx, and, preferably. We seek an applicant who is organized, responsible, detail-oriented, and reliable.

POSITION REQUIREMENTS & KEY SKILLS:

• 3+ years’ experience inProbate and Estate Planning drafting.
• Experience drafting probate documents for Formal and Summary Administrations.
• Knowledge of the Florida Probate Circuit Court system.
• Exceptional communication and writing skills, with a keen eye for detail.
• Empathy and patience in communicating with diverse clients and families in sensitive situations.
• Ability to work independently with minimal supervision; mature and professional; not in need of a helicopter manager, yet also a team player.
• Strong critical thinking skills with the ability to prioritize tasks, follow-up and follow-through.
• Ability to manage time, multi-task, and adapt quickly to changing needs.
• Works within a CRM (we use ZOHO) and is cross-trainable.

RESPONSIBILITIES INCLUDE:

• Draft probate documents for Formal and Summary Administrations.
• Draft estate planning documents such as Wills, Powers of Attorney, Trusts, Deeds, and Healthcare Advance Directives.
• Track revisions, prepare final documents for execution, and occasionally meet clients for document review and signings (Notary required).
• E-file documents with probate courts as needed; prepare for hearings.
• Manage attorneys’ calendars and ensure timely client communication.
• Address general client inquiries, document edits, and follow-up as needed.
• Assist attorneys with matter management, tracking client touchpoints, and ensuring tasks are completed on time.
• Participate in client triage as needed in collaboration with the Sales & Intake team.
• Regularly update internal teams and participate in weekly team meetings via Zoom.
• Adhere to all firm processes, policies, and procedures.

REPORTING RELATIONSHIP:

This role reports directly to the firm’s Attorneys, under the supervision of the Practice Administrator and the Director of Operations.

HOME OFFICE REQUIREMENTS:

• Desktop/Laptop, Mobile Phone (Desk phone if required), Photocopier, Scanner, Fax, and a reliable Internet connection.

AUTHORITY:

The Probate and Estate Planning Paralegal is prohibited by ABA and Florida Bar rules from practicing law or giving legal advice. All work must be performed under the direct supervision of an attorney.

• CONFIDENTIALITY: All employees must sign a Confidentiality Agreement to protect the privacy of our clients and the firm. planning, the firm provides estate planning services such as wills and trusts. Elder