Flight Scheduler

TransMedics, Inc.; Andover (MA); On-site; USD 101,000 - 126,000; Full time

Benefits offered by this job

Medical with HRA

Dental

Vision

401K Plan

Pet insurance

Employee Stock Purchase Plan

Job summary

TransMedics, Inc. is hiring an Aviation Flight Scheduler for our 24/7 Command Center in Andover, MA.

You will plan and coordinate aircraft schedules, manage crew assignments, and ensure all flight operations run smoothly from mission start to finish. Responsibilities include handling flight requests, optimizing crew and aircraft utilization, and coordinating with Dispatch and Maintenance while maintaining compliance with FARs and company policies.

Qualifications

• Prior experience in aviation, crew management, or customer service required.
• Strong personal and work ethics with high integrity.
• Knowledge of FARs for Part 91/135 operations.
• Ability to work in fast-paced environment and adapt to changing needs.
• Ability to work quickly, calmly, and under pressure.
• Strong analytical skills and attention to detail.
• Excellent oral and written communication and problem-solving abilities.
• Proficiency with industry-specific software and tools; willingness to learn new software.

Responsibilities

• Receive incoming flight requests and coordinate scheduling.
• Schedule crews, including replacements for training, illness, PTO, or additional days.
• Assist Dispatch with flight cancellations or reroutes.
• Determine most efficient mission completion with available aircraft and crew.
• Select aircraft and crew for flight requests.
• Ensure hangar availability and plan for weather impacts.
• Coordinate NOTAMs, weather, and alternate airports as needed.
• Monitor crew duty times to comply with regulations.
• Coordinate with Maintenance for aircraft maintenance, repositioning, and test flights.
• Ensure logs and records for aircraft and crew are completed daily.

Job description

Job Description: POSITION SUMMARY The Aviation Flight Scheduler for aircraft and crew will plan and coordinate aircraft schedules efficiently based on missions and crewing. The Scheduler is responsible for executing every aspect of the mission from beginning to end, anticipating the needs of TransMedics teams, the aircraft, and crew members. This position is based at our state-of-the-art 24/7/365 Command Center in Andover, MA.

RESPONSIBILITIES

• Receive incoming phone calls for flight requests.
• Schedule crews, including adjusting for crews in training, sick, PTO etc., finding replacements and/or scheduling extra days as needed.
• Assist Dispatch with flight cancellations or reroutes.
• Determine the most efficient way to complete all requested missions with the available aircraft and crew.
• Select the aircraft and crew for flight requests.
• Ensure hangar availability if inclement weather is predicted.
• Set up early or late arrivals with FBO’s.
• Obtain required PPR’s and/or slots, check NOTAM’s, check weather at departure and arrival airports and proactively plan alternate airports as needed.
• Identify, anticipate, and take corrective action to minimize potential/actual delays due to scheduling operations, crew legality, and maintenance issues.
• Track Crew duty times for Federal regulations.
• Coordinate with Maintenance teams for aircraft maintenance, repositioning, and test flights.
• Coordinate with Maintenance when aircraft cleaning is needed.
• Comply with all Federal Aviation regulations for crew pairings, weather alternates, NOTAMS.
• Ensure all aircraft and crew logs are completed daily.
• Ensure compliance with all company policies and safety standards, including complete knowledge of Part 135 regulations.
• Review, prepare, and submit post-flight expense reports.
• Special projects and duties as assigned by department supervisors.
• Performs other TransMedics tasks and duties as required.

MANAGEMENT RESPONSIBILITIES

This position manages the following positions on a daily basis. This position will not have management responsibilities.

PHYSICAL ATTRIBUTES

• General office environment sitting for extended periods at a computer.
• Use hands and fingers for typing and operating equipment.
• Have good vision and hearing to communicate with staff.
• Possess basic organizational skills to manage complex schedules.

MINIMUM QUALIFICATIONS

• Prior experience in aviation, crew management, or customer service required.
• Strong personal and work ethics along with a high level of integrity.
• Knowledge of FARs in regard to Part 91/135 operations.
• Must be able to work well in a fast-paced environment and be flexible to the changing needs of the business.
• Must have the ability to work quickly, calmly, and under pressure.
• Strong analytical skills along with ability to think outside the box.
• Attention to detail.
• Excellent oral/written communication and problem resolution skills are required.
• Proficiency in using industry-specific software and tools with the aptitude to learn new software.
• 365/24/7 operation - must be willing to work nights and weekends and Holidays if required.

As part of our long-term growth plans, TransMedics is excited to announce our plan to relocate our headquarters (HQ) to Somerville, MA by 2028. We chose this location because we believe it is a place where innovation will thrive. Our new state-of-the-art headquarters is designed to support collaboration, creativity, and discovery. We believe this will be a place where we can continue to do things few thought possible in organ transplantation to help patients. Specific timing and role impact may vary. Every Organ Wasted is a Life Not Saved. TransMedics, Inc. is a commercial-stage medical technology company transforming organ transplant therapy for patients worldwide. Our mission is to help save more patients’ lives by increasing access to viable donor organs for those who are awaiting an organ transplant. To accomplish this mission, we partner closely with transplant stakeholders worldwide and help expand their access to healthy donor organs, while delivering the highest quality technology, service, clinical care and outcomes. Driven by a passion for improving patient care, we make the impossible possible and keep our employees at the center of everything we do. Together, we strive to enhance the quality of life for transplant recipients and their families, fostering hope and healing in the journey toward better health.

Maximize your potential at TransMedics, Inc. www.TransMedics.com

Salary Compensation

TransMedics is committed to equitable and transparent compensation. The expected base salary range for this role is$100,900.00-$125,900.00 which represents the company’s current good-faith estimate of compensation for this position.

Employee Benefit:

• Medical with Health Reimbursement Account through Blue Cross/Blue Shield of MA
• Dental
• Vision
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• Short Term Disability
• Long Term Disability
• 401K Plan
• Pet insurance
• Employee Stock Purchase Plan

TransMedics is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, marital status, age, disability or protected veteran status, or any other characteristic protected by law. We are committed to creating an inclusive environment for all employees.

Welcome to TransMedics Careers! Our Vision is to help save more patients' lives by becoming the trusted partner to transplant stakeholders worldwide and delivering the highest quality technology, service and clinical care.