Flight Coordination Specialist

LV Aero, LLC; Omaha (NE); Hybrid; USD 48,000 - 67,000; Full time

Job summary

Jet Linx is seeking a Flight Coordination Specialist to manage and review all operational aspects of booked flights. You will act as the primary liaison for base teams and fleet management, coordinating with crews and departments to ensure smooth operations.

The role requires a Bachelor's degree and 1–3 years in aviation, with Part 135 experience preferred. Expect on-site work with a focus on flight planning, weather awareness, and daily operational reviews.

Qualifications

• Bachelor’s degree or equivalent required.
• 1-3 years of aviation experience required.
• Previous Part 135 experience with high volume and/or large fleet size required

Responsibilities

• Act as primary contact for Jet Linx Base Teams and Fleet Management on operations questions.
• Review bookings for runway/airport conditions, NOTAMS, curfews and reservations.
• Obtain and confirm airport reservations including private airport permits for events and/or FAA slots.
• Coordinate with crew for stops, customs clearances and aircraft logistics (de-icing, hangar rentals).
• Coordinate FBO assignments and notify day prior.
• Review aircraft assignment day prior and coordinate with Fleet Management on constraints.
• Facilitate flight releases and distribute crew briefings with other departments.
• Monitor weather patterns and communicate potential impacts to teams.
• Manage Day of Operations Review to close open items.
• Assist pilots with flight planning when needed.
• Assist fuel desk with fuel purchases or tankering planning.
• Complete trip-by-trip checklists and audit day prior flight logs.

Skills

Teamwork

Flight operations familiarity

Communication skills

MS Office proficiency

Attention to detail

Problem solving

Adaptability

Confidentiality

Multi-tasking

Flexibility in hours

Education

Bachelor's degree

Aviation experience 1-3 years

Part 135 experience

Tools

Flight Operation System (FOS)

Microsoft Office Suite

Job description

Summary

The Flight Coordination Specialist is responsible for managing and reviewing all Operational aspects of every Jet Linx booked flight.

Duties & Responsibilities

1. 1. Act as primary point of contact for all Jet L Base Teams and Fleet Management teams on answering any operational questions and concerns.
2. 2. Review each booking assessing all operational aspects to include but not limited to runway/airport conditions, NOTAMS, curfews, facility amenities, any reservation requirements.
3. 3. Obtain and confirm any airport reservations to include parking reservations or permits at private airports, for events and/or Arrival or Departure slots set by the FAA.
4. 4. Coordinate with crew to plan efficient technical stops, customs clearances, and aircraft logistics (de-icing, hangar rentals, etc.).
5. 5. Coordinate FBO assignments as needed and perform FBO notification day prior.
6. 6. Day Prior review aircraft assignment (for both in fleet and out of fleet) and work with Fleet Management on any operational concerns due to aircraft, flight route, airport/FBO/runway restrictions, weather, etc.
7. 7. Work with appropriate department(s) on flight releases and distribute crew briefings.
8. 8. Have a constant and updated understanding on any weather patterns major or minor that could impact any flights and communicate to appropriate teams.
9. 9. Day of management of Daily Operations Review process, ensuring all day of open items are managed and complete.
10. 10. Assist pilots in Flight Planning when needed.
11. 11. Assist the fuel desk with any fuel purchases or tankering planning.
12. 12. Complete all necessary checklists on a trip-by-trip basis.
13. 13. Assist in housekeeping tasks to include verifying/auditing day prior flight logs.
14. 14. Create OSA (Operations and Service Alert) when necessary.
15. 15. Maintain solid understanding of peak travel times (Holidays, Mountain flow control, Super Bowl, etc.) and communicate with appropriate notice of any potential issues and plan.
16. 16. Understand and be familiar with Jet Linx Emergency Response plan.
17. 17. Understand and be familiar with Jet Linx Safety Management.
18. 18. Regular and predictable on-site attendance.
19. 19. Demonstrate Jet Linx’s core values and “Supply the High” in all interactions.
20. 20. Performs other duties as assigned. .

Knowledge, Skills & Abilities

• Ability to work both independently and as part of team
• Familiarity with general aviation flight operations and Flight Operation System (FOS)
• Excellent verbal and written communication and interpersonal skills to effectively interact with all levels of the company and its customers
• Proficient in Microsoft Office Suite
• Ability to work in a fast-paced environment, with strong attention to detail and organizational skills
• Ability to handle and maintain the confidentiality of sensitive information
• Self-motivated and willingness to take initiative to research and resolve problems
• Ability to multi-task and complete work within assigned timelines under minimal supervision Ability to work with frequent changes in procedures, directions, and outcomes
• Ability to work flexible, non-standard hours
• Operate office equipment as needed

Education and Work Experience

• Bachelor’s degree or equivalent required
• 1-3 years of aviation experience required
• Previous Part 135 experience with high volume and/or large fleet size required

Physical Requirements

• Majority of work is completed in a normal office work environment
• Prolonged periods of sitting at a desk and working on a computer
• Able to complete physical activities such as standing, sitting, walking, talking, and hearing to perform daily work functions
• Must be able to move up to 25 pounds on an infrequent basis

Documentation Requirements

• Ability to obtain a U.S. driver's license
• Proof of eligibility to work in the US

Compensation

Jet Linx offers a competitive compensation and benefits package to team members.

Starting base annual salary for this position ranges from $48,000 to $67,000.

Actual base salary provided is dependent upon geographic location, aircraft size (crew positions), relevant education, training and experience of the candidate.

• Our comprehensive benefits package includes health, dental and vision insurance, 401(k) with 6% company match, paid time off and company paid life and short-term disability coverage.