Fleet Specialist

Spectrum; Portland (ME); On-site; USD 46,000 - 73,000; Full time

Job summary

Spectrum is seeking a Fleet Administrator in Portland, ME, to manage vehicle titles, vendor relationships, and fleet transactions. You will coordinate ordering, deliveries, and disposals while ensuring accurate costing and budgeting for ongoing operations.

You’ll liaise with maintenance and fuel management vendors, monitor inventory, and negotiate terms with leasing firms. A strong background in fleet admin and buying is preferred.

Qualifications

• Associate's degree in business or related field.
• 4+ years of fleet administration experience.
• 1+ year of vehicle title processing experience.
• 2+ years of buying experience.

Responsibilities

• Coordinate maintenance of vehicle titles and title information.
• Maintain vendor relationships and processes with vendors.
• Process vehicle transactions including ordering, delivery, vouchering, purchases, and disposals.
• Serve as corporate liaison with fleet maintenance and fuel management companies.
• Provide guidance on policies to internal and external customers to ensure deadlines and budgeting.
• Support fleet personnel with vehicle and vendor information, costing analysis, and budgeting reports.
• Negotiate pricing and terms with leasing and lending firms and vendors.
• Track and report inventory, vehicle disposals, and related financial transactions.

Skills

Clear communication

Multitasking

Confidentiality

PC skills

Excel

Access

Office equipment

Teamwork

Vendor negotiation

Analytical skills

Telecom knowledge

Education

Associate's degree in business or related field

Tools

Microsoft Access

Microsoft Excel

Job description

How You’ll Make an Impact

• Coordinate maintenance of vehicle titles and title information in the fleet database
• Maintain overall vendor relationships
• Process vehicle transactions including ordering, delivery, vouchering, purchases, employee vehicle sales, disposals, and related check processing
• Serve as the corporate liaison with fleet maintenance and fuel management companies and manage vendor relationships including setup of ARI and the vendor vetting process
• Provide guidance and communicate policies and procedures to internal and external customers to ensure deadlines are met and capital is tracked
• Support system and division fleet personnel with vehicle information, vendor information, costing analysis for budgets, monthly reports on maintenance expenses, fuel expenses and inventory levels, and assist in invoice and budget tracking
• Negotiate pricing and terms for vehicles, safety equipment and tools with leasing and lending firms and vendors, monitor and resolve quality and on-time delivery issues, and perform troubleshooting for transactions
• Perform periodic vehicle inventory to maintain accuracy, update and maintain intranet information, track and report vehicle disposal proceeds, and process related financial transactions

Working Conditions

• Office environment

What You’ll Bring to Spectrum

Education

• Associate's degree in business, related field or equivalent

Experience

• 4 + years of fleet administration work experience
• 1 + year of vehicle title processing experience
• 2 + years of buying experience

Skills

• Clear written and verbal communication skills
• Strong multitasking and organization skills
• Strong confidentiality, judgement and decision making skills
• Ability to maintain confidentiality of information
• Ability to use personal computer and software applications
• Proficiency with Microsoft Access and Excel
• Ability to use office equipment such as copier and fax
• Ability to work well with others
• Ability to negotiate with vendors on price, delivery and quality
• Effective analytical skills
• Knowledge of cable television products and services

Here, our employees don't just have jobs, they're building careers. That's why we offer a comprehensive pay and benefits package that rewards employees for their contributions to our success, supporting all aspects of their well-being at every stage of life.

A qualified applicant's criminal history, if any, will be considered in a manner consistent with applicable laws, including local ordinances.

The base pay for this position generally is between $45,800.00 and $73,200.00. The actual compensation offered will carefully consider a wide range of factors, including your skills, qualifications, experience, and location. We comply with local wage minimums and also, certain positions are eligible for additional forms of other incentive-based compensation such as bonuses.

Get to Know Us

Charter Communications provides superior communication and entertainment products for residential and business customers through the Spectrum brand. Our offerings include Spectrum Internet, TV, Mobile and Voice. Beyond our connectivity solutions, we also provide local news, programming and regional sports via Spectrum Networks and multiscreen advertising solutions via Spectrum Reach. When you join our team, you'll be keeping our customers connected to what matters most in 41 states across the U.S. Watch this video to learn more.

Grow Your Career Here

We're committed to growing a workforce that reflects the customers and communities we serve - providing opportunities for employment and advancement to all team members.

Spectrum is an Equal Opportunity Employer, including job seekers with disabilities and veterans.

Learn about Life at Spectrum.