Fleet Operations Manager (6601)

SubCom; Baltimore (MD); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Generous vacation and paid parental leave

Tuition reimbursement

Job summary

SubCom in Baltimore, MD, is seeking a Fleet Operations Manager responsible for managing vessel movements and ensuring compliance with local and international regulations. This role involves coordinating with various teams, managing budgets, and improving operational processes.

The ideal candidate will possess strong analytical skills, a Bachelor's Degree, and relevant experience in vessel management operations. SubCom offers a comprehensive benefits package and a supportive work environment.

Qualifications

• 2+ years' experience sailing as an officer or working in port or vessel management operations.
• Experience onboard cable vessels as a deck or engine officer is preferred.

Responsibilities

• Manage the movement of vessels to comply with laws and procedures.
• Liaise with the vessel Master for daily operations.
• Produce and maintain Operational Directives.

Skills

Strong analytical and problem‑solving skills

Excellent communication skills

Proficiency in Microsoft Office applications

Customer focus

Education

Bachelor's Degree in Business, engineering or related field

Job description

Job Location: Baltimore Office - Baltimore, MD 21230

Position Type: Full Time

Education Level: Bachelors Degree

Travel Percentage: International Travel - Shoreside

Job Shift: 5x2-8a-430p

Position Overview

SubCom's Fleet Operations Manager is responsible for managing the movement of vessels in accordance with organizational policy and procedure to comply with relevant local, country and international laws and processes. The manager coordinates cross-functional teams and serves as liaison between project coordinators and line management. They review the status of projects and budgets, manage schedules and prepare status reports, and develop solutions to meet productivity, quality, and client‑satisfaction goals and objectives.

Responsibilities

• Manage the movement of vessels in and/or out of the country in accordance with organizational policy and procedure, and to comply with relevant local, country and international laws and processes.
• Research, nominate, and monitor local suppliers/agents for vessel business on behalf of the company in and/or out of the country in accordance with organizational policy and procedure, and to comply with relevant local, country and international laws and processes.
• Manage day to day processing of accounts receivable and payable, using Oracle, Vision360 and ShipNet, producing reports as requested, and organization of fiscal documents as it relates to vessel/ agent disbursement accounts, processing agent bills for payment, and agent reconciliations.
• Invoicing to funding sources, including calculation of completed units of service, and ensuring accuracy of invoices, especially as it relates to vessel agencies including credits and agency fees for payment.
• Improve the operational systems, processes and policies in support of SubCom's mission - specifically, support better management reporting, information flow and management, business process and organizational planning.
• Play a significant role in long‑term planning, including initiatives geared towards operational excellence.
• Liaise with the vessel Master as the First Point of Contact for daily operations.
• Produce and maintain Operational Directives.
• Review and authorize ShipNet Purchasing Requests in accordance with the TCSC Purchasing Manual.
• Update vessel schedules and schedule forecasts in the Ship Tracking Report.
• Collaborate with the vessel Master to produce, monitor and maintain vessel budgets.
• Collaborate with the vessel Master to produce the monthly, quarterly and annual vessel budget review.
• Collaborate with the fleet and management to research and implement Standardization Initiatives.
• Communicate with Port Agents, make nominations and review Agent Disbursement Accounts.
• Collaborate with the Master to ensure vessel project readiness (i.e. appropriate stock of cable gear etc. is on board).
• Collaborate with the Master, Port Engineering, Submersibles, Compliance and other IP Department Heads to optimize port activities and inspections.
• Liaise with Permitting Managers to provide details as required in support of project and vessel permitting.
• Collaborate with the Purchasing and Logistics Department to assist in determining deliveries for their respective vessels for each port call.
• Collaborate with the Marine Personnel department to assure the vessels are appropriately manned to meet the Minimum Safe Manning and project requirements.

Qualifications

• Initiative and self‑motivated; results focused.
• Strong analytical and problem‑solving skills.
• Excellent communication skills both verbal and written.
• Strong customer focus.
• Excels at operating in a fast pace, community/team‑oriented environment.
• Proficiency in Microsoft Office applications.
• Demonstrated experience in developing, coordinating and implementing plans, policies and procedures in support of organizational strategic objectives.
• Demonstrated experience developing and managing operational budgets and sound understanding of financial management principles.
• Bachelor's Degree in Business, engineering or related field.
• 2+ years' experience sailing as an officer or working in port or vessel management operations.
• Experience onboard cable vessels as a deck or engine officer is preferred.

NOTE: This job description is not intended to be all‑inclusive. Employees may perform other related duties as negotiated to meet the ongoing needs of the organization.

Eligibility and Visa

Candidates for positions with SubCom must be legally authorized to work in the United States. Employment eligibility verification will be required at the time of hire. Visa sponsorship is not available for this position.

Benefits

SubCom offers a comprehensive benefits package, including competitive salaries, medical, dental, vision, life and disability insurance coverage, FSA, HSA, generous vacation, paid sick leave, paid parental leave, paid holidays, tuition reimbursement, adoption assistance, and a 401(k) plan with generous company match. Additionally, some positions may be eligible for shift differential.

AFFIRMATIVE ACTION/EQUAL EMPLOYER OPPORTUNITY

SubCom is committed to providing a work environment that prohibits discrimination based on age, color, disability, ethnicity, marital status, national origin, race, religion, gender, gender identity, sexual orientation, protected veteran status, disability or any other characteristics protected by applicable law or regulation.