Fleet Operations Manager

SUBCOM LLC; Baltimore (MD); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision, life and-dis-

401(k) with company match

Paid vacation and holidays

Tuition reimbursement

Parental leave

Job summary

SUBCOM LLC in Baltimore, MD, seeks a Fleet Operations Manager to coordinate vessel movements, ensure compliance with local and international laws, and liaise between project coordinators and line management.

You will review project status, manage schedules, and drive solutions to meet productivity and client satisfaction goals while supporting budgeting, reporting, and process improvements across the fleet.

Qualifications

• Initiative and self-motivated; results focused.
• Strong analytical and problem-solving skills.
• Excellent communication skills both verbal and written.
• Demonstrated experience coordinating plans and procedures.

Responsibilities

• Manage movement of vessels in compliance with laws and company policy.
• Research and monitor local suppliers/agents for vessel business.
• Handle accounts receivable/payable using Oracle and AMOS; generate reports.

Skills

Initiative

Self-motivated

Analytical skills

Problem solving

Communication

Education

Bachelor’s degree in Business or Engineering

Tools

Microsoft Office

Job description

Are you looking for an opportunity with plenty of growth potential? Do you enjoy working in an exciting, fast-paced, collaborative environment? Are you interested in working with the world’s most innovative companies to create a more connected world?Connecting Continents. Impacting Communities.The backbone of the Internet is a series of high-tech subsea fiber optic cables deployed throughout the globe - SubCom has deployed over 50% of them. Our employees ensure data communications networks are engineered, manufactured, deployed to the highest standards, enabling faster and more reliable connectivity to communities worldwide. Every member of the SubCom team plays a role in an end-to-end process that is critical to enterprises, governments, big cities, and rural towns.We encourage, expect, and value creativity, thoughtful risk taking, openness to change, and diverse perspectives. Whether you’re a seasoned applicant seeking a new and exciting challenge, or you’re new to the workforce and looking for a flexible, rewarding, and fast-paced position with an innovative and stable organization (since 1953), SubCom has opportunities to advance your career.Position OverviewSubCom's Fleet Operations Manager is responsible for managing the movement of vessels in accordance with organizational policy and procedure to comply with relevant local, country and international laws and processes. Fleet Operations Managers coordinate cross-functional teams and serve as liaison between project coordinators and line management. They review the status of projects and budgets, manage schedules and prepare status reports. Fleet Operations Managers assess project challenges and develop solutions to meet productivity, quality, and client-satisfaction goals and objectives.ResponsibilitiesManage the movement of vessels in and/or out of the country in accordance with organizational policy and procedure, and to comply with relevant local, country and international laws and processes.Research, nominate, and monitor local suppliers/agents for vessel business on behalf of the company in and/or out of the country in accordance with organizational policy and procedure, and to comply with relevant local, country and international laws and processes.Manage day to day processing of accounts receivable and payable, using Oracle and AMOS, producing reports as requested, and organization of fiscal documents as it relates to vessel/ agent disbursement accounts, processing agent bills for payment, and agent reconciliations.Invoicing to funding sources, including calculation of completed units of service, and insuring accuracy of invoices, especially as it relates to vessel agencies including credits and agency fees for payment.Improve the operational systems, processes and policies in support of SubCom’ s mission - specifically, support better management reporting, information flow and management, business process and organizational planning.Play a significant role in long-term planning, including initiatives geared towards operational excellence.Liaise with the vessel Master as the First Point of Contact for daily operationsProduce and maintain Operational DirectivesReview and authorize AMOS Purchasing Requests in accordance with the TCSC Purchasing ManualUpdate vessel schedules and schedule forecasts in the Ship Tracking ReportCollaborate with the vessel Master to produce, monitor and maintain vessel budgetsCollaborate with the vessel Master to produce the monthly, quarterly and annual vessel budget reviewCollaborate with the fleet and management to research and implement Standardization InitiativesCommunicate with Port Agents, make nominations and review Agent Disbursement AccountsCollaborate with the Master to ensure vessel project readiness (i.e. appropriate stock of cable gear etc. is on board)Collaborate with Master, Port Engineering, Submersibles, Compliance and other IP Department Heads to optimize port activities and inspectionsLiaise with Permitting Managers to provide details as required in support of project and vessel permittingCollaborate with Cable Maintenance Managers and Master to coordinate vessel activities and ensure readiness to meet DMOQ requirementsCollaborate with the Purchasing and Logistics Department to assist in determining deliveries for their respective vessels for each port callCollaborate with the Marine Personnel department to assure the vessels are appropriately manned to meet the Minimum Safe Manning and project requirementsQualificationsInitiative and self-motivated; results focusedStrong analytical and problem-solving skillsExcellent communication skills both verbal and writtenStrong customer focusExcels at operating in a fast pace, community/team-oriented environmentProficiency in Microsoft Office applicationsDemonstrated experience in developing, coordinating and implementing plans, policies and procedures in support of organizational strategic objectives.Demonstrated experience developing and managing operational budgets and sound understanding of financial management principles.Bachelor’s Degree in Business, engineering or related field and 2+ years’ experience working in port or vessel management operations.NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.Candidates for positions with SubCom must be legally authorized to work in the United States. Employment eligibility verification will be required at the time of hire. Visa sponsorship is not available for this position.Our selection procedure is based on local, state and federal law.Please be sure to attach a resume to your application. We are not able to consider applications without a resume.BENEFITSSubCom offers a comprehensive benefits package, including but not limited to: competitive salaries, medical, dental, vision, life and disability insurance coverages, FSA, HSA, generous vacation, paid sick leave, paid parental leave, paid holidays, tuition reimbursement, adoption assistance, and a 401(k) plan with generous company match. Additionally, some positions may be eligible for shift differential.AFFIRMATIVE ACTION/EQUAL EMPLOYER OPPORTUNITYSubCom is committed to providing a work environment that prohibits discrimination based on age, color, disability, ethnicity, marital status, national origin, race, religion, gender, gender identity, sexual orientation, protected veteran status, disability or any other characteristics protected by applicable law or regulation.SubCom engineers, manufactures, and installs subsea fiber optic data cables - the unsung heroes of global communication. With an unrelenting focus on quality, reliability, and value, SubCom offers flexible end-to-end building blocks for the high-tech networks that are the backbone of the world's digital infrastructure. While the company's origins date back to the mid-19th century, SubCom has deployed enough cable to circle the equator more than 25 times since its entry into the communications industry in 1955.SUBCOM’S CORE VALUESQuality - Accountability - Teamwork - Innovation