Fleet Manager

SVM; San Jose (CA); On-site; USD 145,000 - 180,000; Full time

Benefits offered by this job

Health insurance

401k plan

Paid holidays

PTO

Job summary

Silicon Valley Mechanical (SVM) seeks a hands-on Fleet Manager to lead a ~500-vehicle fleet serving service, construction, and material operations in the Bay Area and Sacramento. You will drive lifecycle planning, maintenance, safety, and cost management while building strong teams across departments.

The role requires a strategic leader with experience in fleet acquisition, maintenance programs, and analytics. Strong vendor management and familiarity with telematics are a plus.

Qualifications

• 5+ years in fleet, transportation, or vehicle operations management.
• Experience with large commercial fleets (200+ vehicles preferred).
• Knowledge of fleet budgets, cost analysis, and TCO.
• Experience with fleet management software and telematics.

Responsibilities

• Oversee day-to-day operations of ~500-vehicle fleet.
• Manage vehicle assignments, records, and availability.
• Lead budgeting, cost tracking, and lifecycle planning.
• Coordinate with Service, Construction, Purchasing, and Warehouses.
• Oversee fleet safety program and driver training.
• Develop fleet KPIs and reporting for leadership.
• Negotiate vendor contracts and monitor performance.

Skills

Fleet management

Budgeting

Vendor management

Data analysis

GPS/telematics

Power BI

Education

NAFA CAFM certification (preferred)

Tools

Fleet management software

GPS/telematics systems

Power BI

Job description

Are you a hands-on fleet leader who can manage a large, complex vehicle fleet supporting service, construction, and material operations? Do you enjoy optimizing vehicle performance, managing maintenance and lifecycle programs, controlling costs, developing strong teams, and creating reliable fleet operations that keep employees safe and the business moving?

The Fleet Manager is responsible for the overall management, performance, and safety of SVM’s approximately 500-vehicle fleet. This position leads both fleet operations and fleet safety, including oversight of the Fleet Safety Officer, while maintaining accountability for vehicle lifecycle, maintenance, utilization, cost management, driver safety, compliance, and overall fleet performance.

This role oversees the full vehicle lifecycle, including acquisition, upfitting, assignment, maintenance, repair, registration, fuel management, utilization, replacement, and disposal. The Fleet Manager works closely with operational departments to ensure vehicles are reliable, properly equipped, cost-effective, and available to meet the needs of the business.

SVM’s fleet supports a highly mobile workforce, including 100+ Service Technicians operating company vehicles throughout their workday, material-expediting drivers traveling between jobsites and vendor yards, and construction and operational teams throughout the Bay Area and Sacramento areas.

WHAT YOU WILL DO

Fleet Operations & Administration

• Manage the day-to-day operations of SVM’s approximately 500-vehicle fleet.
• Oversee vehicle assignments, transfers, returns, inventory, and availability.
• Maintain accurate vehicle records, including registration, licensing, mileage, assignments, equipment, and vehicle status.
• Coordinate vehicle needs with Service, Construction, Purchasing, Warehouse, and other operational teams.
• Establish consistent fleet processes and standards across the organization.

Fleet Budget & Cost Management

• Develop and manage annual fleet operating and vehicle replacement budgets.
• Track and analyze fleet costs, including acquisition, leasing, fuel, maintenance, repairs, rentals, upfitting, registration, and disposal.
• Monitor total cost of ownership, cost per vehicle/mile, utilization, maintenance costs, and downtime to identify trends and improvement opportunities.
• Analyze fuel consumption, fuel card activity, and spending trends.
• Identify underutilized, high-cost, or high-maintenance vehicles and recommend appropriate action.
• Forecast fleet needs and capital requirements based on hiring, growth, vehicle lifecycle, and operational demand.
• Provide regular budget-to-actual, cost, utilization, and replacement forecasts to leadership.

Vehicle Maintenance & Repairs

• Oversee preventive maintenance, inspections, repairs, recalls, and vehicle downtime.
• Ensure maintenance schedules and required services are completed timely.
• Review significant repairs and make repair-versus-replace recommendations based on cost, condition, and operational needs.
• Minimize vehicle downtime and coordinate temporary or replacement vehicles when necessary.
• Ensure vehicles remain reliable, properly maintained, and available to support operations.

Fleet Acquisition & Lifecycle

• Manage vehicle acquisition, upfitting, deployment, replacement, and disposal.
• Develop replacement plans based on age, mileage, condition, utilization, repair history, and total cost of ownership.
• Establish vehicle specifications and upfitting standards based on operational needs.
• Identify opportunities to standardize vehicle types and equipment across the fleet.
• Coordinate vehicle procurement and deployment with operational and workforce needs.
• Oversee company fuel card programs and monitor fuel usage and exceptions.
• Track fleet expenses, including fuel, maintenance, repairs, rentals, registrations, and vehicle acquisition.
• Monitor vehicle mileage and utilization to identify underutilized or high-cost assets.
• Develop fleet metrics and reporting to support budgeting and operational decisions.
• Identify opportunities to reduce fleet costs while maintaining operational readiness.
• Manage fleet management systems and maintain accurate vehicle, maintenance, assignment, and utilization data.
• Manage fleet vendors, including dealerships, repair facilities, upfitters, tire providers, towing, rental, fuel, and other vehicle-related services.
• Negotiate pricing and service expectations and monitor vendor performance, cost, and turnaround times.
• Ensure vehicle registrations, permits, inspections, and other required documentation remain current and audit-ready.
• Partner with IT and Fleet Safety on telematics, GPS, dashcam hardware, and other vehicle technology.
• Evaluate fleet systems and technology that improve efficiency, visibility, and asset management.

Fleet Safety & Risk Management

• Provide leadership and oversight of SVM’s fleet safety program and Fleet Safety Officer.
• Establish fleet safety expectations, performance standards, policies, and priorities across the organization.
• Oversee driver qualification, training, telematics monitoring, coaching, and accident-prevention programs administered by the Fleet Safety Officer.
• Review significant vehicle incidents, recurring driver trends, and preventability findings to ensure appropriate corrective action.
• Monitor fleet safety performance and identify opportunities to reduce accidents, unsafe driving behaviors, and overall fleet risk.
• Partner with Safety, HR, Operations, and department leadership to maintain consistent accountability for fleet safety.
• Ensure fleet operations and driver programs comply with company, DMV, DOT, state, and federal requirements.

Leadership & Reporting

• Lead, mentor, and develop the Fleet Safety Officer and fleet operations personnel, establishing clear responsibilities and performance expectations.
• Maintain accountability for the overall performance of SVM’s fleet operations and safety program.
• Develop and monitor fleet KPIs, including utilization, maintenance compliance, downtime, operating costs, preventable incidents, and driver safety performance.
• Provide regular operational, financial, and safety reporting to leadership.
• Drive continuous improvement in fleet efficiency, cost management, safety, and service levels.
• Serve as SVM’s primary internal leader for fleet operations and vehicle-related matters.

Key Measures of Success

• Fleet availability and vehicle uptime.
• Preventive maintenance compliance.
• Reduction in unnecessary repair and rental costs.
• Effective vehicle utilization and assignment.
• Accurate fleet inventory and records.
• Fuel and operating cost management.
• Timely vehicle replacement and lifecycle planning.
• Vendor performance and responsiveness.
• Ability to meet the vehicle needs of SVM’s field and service operations.

EDUCATION SKILLS & EXPERIENCE

5+ years of fleet, transportation, or vehicle operations management experience required.

Proven experience managing a large commercial fleet; experience with 200+ vehicles required, with 400+ strongly preferred.

Experience managing fleet acquisition, maintenance, repair, lifecycle planning, vehicle utilization, and disposal.

Strong understanding of commercial vehicle maintenance, preventive maintenance programs, and fleet operating practices.

Experience managing vehicle vendors, fuel programs, fleet budgets, and cost-analysis reporting.

Experience with fleet management software, GPS/telematics systems, and vehicle asset data.

Strong analytical skills with the ability to evaluate utilization, maintenance trends, operating costs, and total cost of ownership.

Knowledge of applicable DMV, DOT, California vehicle, registration, and fleet compliance requirements.

Strong organizational and communication skills with the ability to support multiple operational departments and priorities.

Proficiency in Microsoft Office, particularly Excel, Outlook, and Word; experience with Power BI or similar reporting tools a plus.

Valid California Driver’s License and willingness to submit to applicable DMV/MVR review required.

NAFA Certified Automotive Fleet Manager (CAFM) strongly preferred; if not held at hire, ability to obtain within 18 months of assignment preferred.

COMPENSATION & COMPANY BENEFITS INCLUDE

This is a full-time exempt position. The compensation for this role is $145,000 - $180,000 annually and is based on experience and skillset.

Health: Medical / Dental / Vision / Life & Disability Insurance / FSA

Well-Being: Robust Maternity & Paternity Leave / EAP / Paid Holidays / PTO / Sick Leave / Interactive Breakroom

Financial Wellness: Deferred Compensation Plan/ 401k w/ Employer Contribution / Employee Referral Bonus / “Positive Pulse”

Community Investment: Volunteer Opportunities / Team Building Activities / Employee Activities

PHYSICAL REQUIREMENTS

As a Fleet Manager in the mechanical contracting industry, this role requires a combination of office-based work, driving, and periodic field activity to support a geographically dispersed fleet.

Key requirements include:

• Ability to regularly walk, stand, drive, and perform visual vehicle inspections.
• Ability to enter, exit, inspect, and occasionally operate various company vehicles, including service vehicles, box trucks, and specialty vehicles.
• Ability to travel to SVM offices, jobsites, employee vehicle locations, dealerships, repair facilities, and other fleet vendors as needed.
• Ability to inspect vehicle condition, equipment, and fleet assets to identify maintenance or operational needs.
• Ability to work outdoors and in varying weather conditions while conducting fleet-related activities.
• Ability to work at a desk and computer for extended periods.
• Ability to wear required PPE when entering shops, jobsites, or other active operational areas.
• Occasional lifting, carrying, pushing, or pulling of items up to 25 pounds.

WHO WE ARE

At Silicon Valley Mechanical, we specialize in design-build commercial HVAC, plumbing, and service/maintenance, including 24-hour emergency services. We take pride in being industry experts and promoting a collaborative culture that encourages our team to work together to achieve common goals.

Our 320,000-square-foot office and fabrication facility is a testament to our dedication to design and execute projects with the utmost success and quality. We constantly strive to increase efficiency by utilizing the latest 3D design and manufacturing technology to detail and fabricate ductwork, piping, and pre-skidded equipment.

At SVM, we believe that our team members are our most valuable asset and truly lead and support one another with an employee-first mentality. We believe in creating an environment that our employees can lean on knowing they have the support of their team, manager, and executive leadership to tackle any job. Our mission is to provide trusted service through a consistent and exceptional experience at every level. We believe in creating a warm and welcoming atmosphere where our team members can thrive. We value work-life balance and encourage our team to live a balanced life that includes doing the right thing, staying curious, and working collaboratively. We foster an inclusive environment where everyone's unique perspectives and contributions are appreciated.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.