Fleet Customer Service Advisor

Salt Lake City Corporation; Salt Lake City (UT); On-site; USD 78,655,000 - 97,424,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid vacation & personal leave

Parental leave (6–12 weeks)

Retirement plan (pension/401(k))

Employee Assistance Program

Tuition reimbursement

Discounted supplemental benefits

Job summary

Salt Lake City Corporation is seeking a Fleet Customer Service Advisor to support the Public Services Fleet team in Salt Lake City. This full-time role focuses on workflow planning, scheduling preventive maintenance and repairs, and acting as the liaison between customers and the mechanic shops.

You'll input work orders, manage sublet invoices, obtain quotes, and monitor warranties, fuel programs, and the Fleet loaner pool.

Qualifications

• High School Diploma or GED with 2 years related experience.
• Knowledge of heavy and light fleet vehicles and preventive maintenance.
• Strong written and verbal communication; ability to keep records and report.
• Valid driver's license.

Responsibilities

• Plan and schedule preventive maintenance and repairs for City vehicles.
• Input work orders into Fleet Management Information System.
• Receive and code invoices for sublet repairs.
• Obtain quotes from body shops.
• Provide exceptional customer service and keep customers informed.
• Manage Fleet loaner pool and report usage.
• Coordinate with other departments and police to arrange maintenance.
• Record vehicles daily in Fleet lot.
• Maintain Fleet fuel systems and related processes.

Skills

Communication skills

Fleet knowledge

Customer service

Computer skills

Multitasking

Driver's license

Education

High School Diploma or GED

Tools

Fleet Management System (Faster)

Windows 11

Excel

Outlook

Word

Job description

Public Services Fleet

Full time

JR6201

Position Title:

Fleet Customer Service Advisor

Bargaining Unit:

AFSCME

Job Description:

Working as an integral part of the Fleet management team to provide workflow planning. Tasked with to scheduling e all preventive maintenance and repair work for the shops as well as including assisting customers with other Fleet related needs. [BP1.1]Under the direction of the Fleet Lead Customer Service Advisor, this position will act as a liaison between the customer and the mechanic shops. Work for the mechanics will be planned and scheduled before the work is performed to ensure a smooth workflow and to maximize all available repair time. In addition, assists in maintaining other programs and processes in Fleet such as warranties, fuel program, Fleet loaner pool, and processing purchases for Fleet.

Position Salary Range:

• $27.45 - $34.00

This position is eligible for full city benefits, including:

• Health Insurance

• Dental, Vision and Life Insurance

• Paid vacation and personal leave

• Six to Twelve weeks of paid parental leave from day 1 of employment

• Retirement contributions toward a pension plan and/or 401(k)

• A robust Employee Assistance Plan (EAP)

• Up to $4,000 tuition reimbursement annually

• Discounted supplemental benefits like pet insurance and legal services

IMPORTANT:

Early application submittal is encouraged. This position will remain open until filled and may close at any time without notice.

Key Responsibilities:

• Plans and schedules all preventive maintenance and repair work required on all City vehicles and equipment and commits resources for emergency and unscheduled repairs. Uses scheduling to fully maximize the available hours of Fleet technicians. Actively communicates with other City departments, equipment users and police officers to arrange for required maintenance or repair including equipment pick-up or delivery.

• Inputs new work order information into Fleet Management Information System and closes applicable work orders as necessary.

• Receives and adds invoices for sublet repairs, including coding invoices and uploading for payment processing.

• Obtains quotes from body shops as directed by the Customer Service Supervisor and or Manger.

• Provides exceptional customer service and maintains high customer satisfaction levels in stressful situations by skillfully addressing and resolving problems. Answers questions regarding the status of vehicles in the shop and contacting customers when work is completed via phone or email.

• Manages Fleet loaner pool program by adding/removing users and obtaining approval for users from the appropriate level when applicable.

• Download Loaner pool usage reports when directed.

• Tracks and communicates with customers on appointments that will not be completed the day of the appointment via email or phone call.

• Tracks all vehicles that are eligible for warranty repairs. Upon completion of warranty work the claim will be submitted to the appropriate company.

• May be required to obtain a "Purchasing Card" to pay invoices following purchasing guidelines.

• Records vehicles daily in Fleet lot and reminds customers when their vehicle is ready for pick up.

• Add employee biometrics and vehicle data into KeyTrak system by following the set up procedure.

• Maintains employees and vehicles in Fuel Serve/Fuel Force system.

• Answers telephones and responds to requests as efficiently as possible.

• Other duties as assigned.

Minimum Qualifications:

• High School Diploma or GED equivalent graduation certificate, plus two years of paid experience in an automotive, heavy equipment/customer-service related position, including one-year paid experience in a shop service writer role.

• Knowledge of heavy and light fleet vehicles and specialized equipment including their uses, functions and capabilities and their regularly needed preventative maintenance.

• Ability to communicate with people of all levels in both oral and written form. Ability to keep accurate records and make timely reports as required.

• Demonstrated computer skills to use computer systems to maintain service and repair records on motive and non-motive equipment to include Windows 11 operating system, word processing, spread sheets, Outlook and Fleet Management database applications.

• Proven ability to listening to customers' asset repair needs by, obtaining asset symptoms, asking clarifying questions and recording that information in Fleet Management Computer system (Faster) on a work order.

• Proven ability to manage multiple task situations in a calm and professional manner.

• Possession of a valid driver's license or driving privilege card.

WORKING CONDITIONS:

• Moderate physical effort, comfortable working positions, handling of light weights, intermittent sitting, standing and walking. Uncomfortable working conditions due to dirty equipment, exhaust fumes, loud noise and adverse weather conditions.

• Exposure to stressful situations as a result of human behavior and stringent deadlines.

A TEN YEAR PERSONAL, CRIMINAL AND EMPLOYMENT BACKGROUND CHECK IS REQUIRED FOR THIS POSITION.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

POSITION TYPE

Full-Time

POSITION SALARY RANGE

$27.45 - $34.00

DEPARTMENT

Public Services

Full Time/Part Time:

Full time

Scheduled Hours:

40

Salt Lake City is a place where your skills and dedication directly contribute to the community. With a team serving over 200,000 residents, we take pride in delivering meaningful work—from maintaining infrastructure to shaping public programs with integrity and professionalism.

We value experience, accountability, and results. Our organization recognizes talent and rewards contribution, offering employees opportunities to grow, lead, and make a lasting difference.

If you're driven by public service and want to help shape the future of our city, we'd love to work with you.

Salt Lake City offers a competitive and well-rounded benefits package designed to support your health, financial future, and professional growth. To learn more, visit our Benefits & Wellness (https://www.slc.gov/hr/benefits-and-wellness/) site.

Health & Wellness

• Medical insurance

• Dental, vision, life insurance

• HSA (with $1,000 - $2,000 City contribution)

• Wellness clinic for employees & families

• Robust Employee Assistance Program (EAP)

Financial Perks

• Tuition reimbursement (up to $4,000/year)

• Retirement contributions (pension and/or 401(k))

• Discounted pet insurance, legal services, and more

Thinking about applying or weighing another offer?

Use our Total Compensation Calculator (https://tools.slc.gov/totalcompensation/) to see the true value of your job offer - including salary, benefits, retirement, and more.

We know time away from work is essential for rest, personal needs, and family life. Salt Lake City offers generous paid leave to help you recharge and stay balanced. To learn more, visit our Benefits & Wellness (https://www.slc.gov/hr/benefits-and-wellness/paid-leave/) site.

• 12 vacation days to start

• 12 paid holidays + 1 personal holiday

• Up to 80 hours personal leave annually

• 6 - 12 weeks of paid parental leave

• Bonus leave credit for eligible rehires & public sector transfers

The City is committed to the full inclusion of all qualified individuals. As part of this commitment, Salt Lake City will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources at 801-535-7900.

Salt Lake City is proud to be a partner of the Utah Patriot Program, providing employment opportunities for Veterans, Military and spouses. We are also a proud National Service Partner.