Fleet Coordinator

NAFA Fleet Management Association; Evansville, Northern (IN, KY); Hybrid; USD 42,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Vacation time

401(k) retirement

On-the-job training

Job summary

PTI is seeking a Fleet Coordinator to analyze fleet data, oversee maintenance budget reporting, and assist the Fleet Director with vehicle management and retirement decisions. The role involves daily spend tracking, cost reduction reviews, and ensuring timely financial reporting across the department.

Ideal candidates have a high school diploma, at least 1 year in automotive repair/collision, and solid computer skills including Microsoft Office.

Qualifications

• High school diploma/equivalent is minimally required.
• Minimum of 1 year experience with automotive repair/collision.
• Proficiency with computers and computer software required (Microsoft Office proficiency preferred).

Responsibilities

• Generate Daily Spend & Month to Date Figures and Distribute to President, Director Operations Support, and others.
• Generate monthly maintenance budget report and distribute to needed party.
• Review incoming estimates for opportunities to reduce cost, leverage used parts, challenge vendor claims, and build relationships with vendor base.
• Provide analysis and reporting on vehicle utilization.
• Analyze monthly maintenance spend to look for anomalies and savings opportunities.
• Track and update vehicles in Chevin Fleet Wave and other required systems
• Submits all required financial reports to the accounting.

Skills

Computer proficiency

Microsoft Office

Education

High school diploma

Tools

Chevin Fleet Wave

Job description

Description:

NOW HIRING - Fleet Coordinator

If you’re ready to take your mechanical experience in a new direction—and make an impact at the national level—apply today and become part of a company that’s always on the move.

Ready to Shift Your Career into High Gear?

Are you a current or former mechanic looking to take the next step in your career—off the shop floor and into a strategic, fast-paced role? We’re looking for a detail-oriented, confident, and results-driven team member to join our growing organization as a Fleet Coordinator.

If you understand vehicles inside and out, thrive in structured environments, and have a knack for problem-solving, this could be your next big move.

Join the Nation’s Largest Rail Crew Transportation Company Professional Transportation, Inc. (PTI)

has been providing safe and reliable crew transportation services to the rail industry since 1980. Think of us as a specialized shuttle service for railroad crews—with operations running 24/7 across the country.

At PTI, we live by the motto: “The RIGHT way is the SAFE way.”

Job Summary:

This position is responsible analyzing fleet data and report findings, overseeing 3R Review process for large mechanical expenses, analyzing fleet maintenance budget for anomalies and savings opportunities and report the budget in a timely and accurate manner, completing special projects as requested by internal and external customers, and assisting the Fleet Director to oversee the fleet and manage the employment and retirement of the vehicles for the field.

Benefits of Joining PTI:

• Multiple benefit plan options including medical, dental, vision, and supplemental insurance options
• Paid vacation time, sick time, holiday pay, along with the opportunity for overtime
• 401(K) retirement
• On the job training
• Discounted cell phone plans for Verizon and AT&T
• Free gym membership to any Planet Fitness location in the Evansville, Henderson, or Owensboro area
• Room for growth and advancement within the company

Responsibilities:

• Generate Daily Spend & Month to Date Figures and Distribute to President, Director Operations Support, and others
• Generate monthly maintenance budget report and distribute to needed party.
• Review incoming estimates for opportunities to reduce cost, leverage used parts, challenge vendor claims, and build relationships with vendor base.
• Provide analysis and reporting on vehicle utilization.
• Analyze monthly maintenance spend to look for anomalies and savings opportunities.
• Track and update vehicles in Chevin Fleet Wave and other required systems
• Submits all required financial reports to the accounting.

This does not necessarily list all responsibilities, duties, requirements, or efforts associated with the job. While this list is intended to be an accurate reflection of the job, the company reserves the right to review and modify the functions, duties, and requirements of the job or to require that additional or different tasks be performed as circumstances or business needs require.

Requirements:

Our ideal candidate would have:

Education

• High school diploma/equivalent is minimally required.

Experience

• Minimum of 1 year experience with automotive repair/collision.

Other Knowledge, Skills, Abilities & Competencies

• Proficiency with computers and computer software required (Microsoft Office proficiency preferred)
• Must be able to physically work in and around vehicles

AAP/EEO Statement

Equal Opportunity Employer/Drug-Free Workplace: PTI is an Equal Employment Opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, pregnancy, religion, national origin, ancestry, medical condition, marital status, gender identity citizenship status, veteran status, disability, or veteran status. PTI has a Drug-Free Workplace Policy in effect that is strictly adhered to.

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