Fleet Coordinator

ARCO Companies; Downers Grove (IL); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

Traditional and Roth 401k

Tuition reimbursement for associates

Scholarship for associates' children

1-month paid sabbatical after every 5y

1-week paid volunteer leave

Medical, dental, and vision insurance

100% paid 12-week maternity leave

Job summary

ARCO Companies seeks a detail-oriented Fleet Coordinator to support day-to-day fleet operations. You will coordinate vehicle onboarding, assignments, and fleet system setup while maintaining accurate records. You will administer fuel and rental programs, assisting associates with routine questions and liaising with HR, Accounting, Payroll, and onboarding teams to ensure accuracy.

The role offers exposure to vehicle management, vendor coordination, and compliance in a fast-paced environment.

Qualifications

• Bachelor’s degree preferred or equivalent relevant experience.
• 1–3 years of experience in fleet, operations, administration, customer service, or related field.
• Strong Microsoft Office skills, particularly Excel and Outlook.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and follow tasks through completion.
• Clear written and verbal communication skills.

Responsibilities

• Coordinate vehicle onboarding for new associates, including fleet system setup and vehicle assignments.
• Maintain accurate vehicle and associate assignment information in the fleet management system.
• Administer fuel card and rental car program enrollment and assist associates with questions.
• Collaborate with HR, Accounting, Payroll, and onboarding teams to ensure fleet data accuracy.
• Coordinate vehicle maintenance, decals, registrations, plates, and recalls.

Skills

Fleet coordination

Excel

Outlook

Organization

Communication

Problem solving

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

ARCO is seeking an organized and detail-oriented Fleet Coordinator to support the day-to-day administration of our growing fleet operations. This role will work closely with the Director of Fleet and teams across the organization to coordinate vehicle assignments, maintain accurate fleet records, support key fleet programs, and provide day-to-day assistance to associates.

The ideal candidate is proactive, dependable, and comfortable managing multiple priorities in a fast-paced environment. This is an opportunity to gain broad exposure to fleet operations while developing experience across vehicle management, vendor coordination, and compliance.

A DAY IN THE LIFE

• Coordinate vehicle onboarding for new associates, including fleet system setup, vehicle assignments, safety kits, and vehicle deliveries.
• Maintain accurate vehicle and associate assignment information within the fleet management system.
• Administer fuel card and rental car program enrollment and assist associates with routine questions or issues.
• Partner with HR, Accounting, Payroll, office contacts, and onboarding teams to ensure fleet information is accurate and associates are properly set up.
• Coordinate vehicle maintenance, company decals, registration renewals, license plates, and recall notices.
• Maintain and reconcile records for fleet assets.
• Coordinate with dealerships, fleet vendors, rental providers, service centers, and other external partners as needed.
• Assist with fleet reporting, audits, invoice review, and data reconciliation.
• Research and resolve routine fleet issues and elevate more complex matters to the Director of Fleet.
• Support vehicle acquisition, replacement, and disposal activities, including maintaining required documentation.
• Support special projects, process improvements, and other Fleet initiatives as needed.

NECESSARY QUALIFICATIONS

• Bachelor’s degree preferred or equivalent relevant experience.
• 1–3 years of experience in fleet, operations, administration, customer service, or a related field preferred.
• Strong Microsoft Office skills, particularly Excel and Outlook.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and follow tasks through completion.
• Strong problem-solving skills and willingness to research and resolve issues.
• Clear written and verbal communication skills.
• Ability to work effectively with associates across departments and with external vendors.
• Strong service mindset and a willingness to learn.
• Ability to handle confidential and sensitive information appropriately.

WHAT WE CAN OFFER YOU

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates' children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• Medical, dental, and vision insurance coverage
• 100% paid 12-week maternity leave

At ARCO, our first core value is to treat people fairly and do the right thing. We are proud to be a drug-free workplace and an equal opportunity employer, and all qualified applicants will receive consideration for employment.

From recruiting, training, and hiring practices to selecting our subcontractors, we understand that the diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country – constructing a team of experts in architecture, design, engineering, project management, and business services.

MAKE YOUR MOVE

We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 7,500 design-build projects nationwide. We ranked #9 on ENRs Design-Build Firms list and #34 on ENRs Top 400 Contractors list of 2026. Most importantly, our clients like us, trust us, and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person who can make a difference at ARCO? If the answer is "Yes!" we look forward to meeting you.

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in ARCO Companies' Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.