Fleet and Maintenance Administration Summer Intern

Casella Construction, Inc.; Town of Pittsford (NY); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Paid internship

Job summary

Casella Construction, Inc. offers a Summer Intern position in Fleet & Maintenance Administration in Pittsford, VT.

This paid internship focuses on hands-on fleet operations, maintenance documentation, inventory organization, and SOP development within a heavy construction environment. You will work closely with the Fleet Manager, learning management functions, data reporting, and KPI development while gaining real-world insight into project support and operations.

Qualifications

• Currently enrolled in or recently graduated from a program related to construction management, business administration, engineering, logistics, or a similar field.
• Strong organizational skills and attention to detail.
• Comfortable working with computers, spreadsheets, and digital filing systems.

Responsibilities

• Assist with organizing and labeling the parts room to improve efficiency and inventory control.
• Identify obsolete, unused, or excess parts and help prepare items for sale or disposal.
• Support inventory tracking and documentation efforts.
• Help organize and audit equipment files and maintenance records within the fleet management software system.
• Assist with cleaning up, standardizing, and updating digital and paper records.
• Support the review and improvement of maintenance continuity documentation.
• Assist in gathering and organizing data for KPIs related to fleet and maintenance operations.

Skills

Organizational skills

Computer literacy

Clear communication

Shop environment

Education

Enrollment in related program

Job description

Fleet and Maintenance Administration Summer Intern

Casella Construction, Inc.

Fleet and Maintenance Administration Summer Intern

1385 US Route 7

Pittsford, VT 05763

About Casella Construction:Founded in 1987 by brothers Doug and John Casella, Casella Construction has grown to be one of the largest family-owned civil and heavy highway contractors in New England. Our strength is in our team, who we continue to invest in and depend on to help expand critical areas of our business, including:

• Utility Installation
• Commercial Site Development
• Demolition
• Land Clearing
• Aggregate
• Transportation
• Fleet Maintenance (On & Off Road)

Internship Overview

Casella Construction is offering a Summer Internship in Fleet & Maintenance - an opportunity to join us in the Spring/Summer of 2026 for our Paid Internship. This internship will focus on honing your practical skills and field experience in fleet operations, maintenance administration, inventory organization and process improvement with a heavy construction environment within the Fleet & Maintenance Team.

Our internship program aligns with your school’s curriculum. Working closely with the Fleet Manager and shop team, you’ll learn firsthand what it takes to start and finish a project and enhance your knowledge of what you learned in the classroom. You'll get hands-on experience learning management functions, parts inventory, improve maintenance documentation, support equipment recordkeeping, and assist with developing standard operating procedures (SOPs). This is an excellent opportunity for a student interested in construction management, fleet management, business operations, engineering, or a related field. and tasks such as:

• Hands-on experience in real fleet and maintenance operations, including exposure to heavy construction equipment and shop workflows
• Meaningful impact on process improvement, with opportunities to help organize parts inventory, streamline documentation, and improve operational efficiency
• Close mentorship from experienced fleet and construction professionals, providing guidance, coaching, and industry insights.
• Skill-building in data, KPIs, and reporting, offering practical analytics experience valuable for careers in operations or construction management.

Responsibilities:

• Assist with organizing and labeling the parts room to improve efficiency and inventory control
• Identify obsolete, unused, or excess parts and help prepare items for sale or disposal
• Support inventory tracking and documentation efforts
• Help organize and audit equipment files and maintenance records within the fleet management software system
• Assist with cleaning up, standardizing, and updating digital and paper records
• Support the review and improvement of maintenance continuity documentation
• Assist in gathering and organizing data for key performance indicators (KPIs) related to fleet and maintenance operations
• Help update or re-establish KPIs that have not been tracked recently
• Prepare basic summaries or reports for management review
• Assist in writing and updating Standard Operating Procedures (SOPs) for administrative and mechanical shop processes
• Observe shop and fleet workflows to help document best practices
• Support process improvement initiatives aimed at efficiency, consistency, and compliance
• Provide administrative and organizational support to the Fleet Manager and shop team
• Participate in special projects related to fleet operations, maintenance planning, and continuous improvement

Qualifications:

• Currently enrolled in or recently graduated from a program related to construction management, business administration, engineering, logistics, or a similar field
• Strong organizational skills and attention to detail
• Comfortable working with computers, spreadsheets, and digital filing systems
• Ability to communicate clearly and professionally
• Willingness to work in and around a shop environment

Preferred Qualifications:

• Interest in fleet management, heavy equipment, or construction operations
• Familiarity with maintenance software, inventory systems, or KPIs
• Basic mechanical knowledge or willingness to learn

Physical & Work Environment

• Combination of office and shop environment
• May require walking through the shop, parts room, and yard
• Standard safety requirements apply (PPE provided as needed)

What You'll Gain:

• Real-world experience in fleet and maintenance operations
• Exposure to heavy construction equipment and shop operations
• Experience developing SOPs, KPIs, and maintenance documentation
• Mentorship from experienced fleet and construction professionals
• A strong foundation for careers in construction, fleet management, or operations

Compensation and Benefits:

Our Spring / Summer 2026 Internships are 8-12 weeks, 40 hours or more per week and generally start in the May / June timeframe (start and end dates are flexible based on your availability).

Hourly Hiring Range : $24.00/hr .

Equal Opportunity Employer, including disabled and veterans.