Fiscal Technician 2
State of Washington
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Benefits offered by this job
Job summary
The Washington State Department of Agriculture is seeking a Fiscal Technician 2 to support the Financial Services Division in Olympia. The role handles non-recurring vendor payments, coding, and 30-day payment processing, and provides clerical support to agency staff according to OFM and WSDA rules.
Responsibilities include monitoring the Accounts Payable inbox, preparing payables batches, scanning documents, mailroom duties, and CTR program administration to support efficient financial
Qualifications
- High School Diploma or GED or equivalent education/experience.
- One year of general fiscal or accounting experience or higher education which includes 18 quarter or 12 semester hours of accounting, auditing or budgeting may substitute for year-for-year experience.
- Demonstrated proficiency with Microsoft Office applications, Adobe, and other software as installed.
Responsibilities
- Provide fiscal support for Financial Services staff, including coding and processing non-recurring vendor payments and ensuring payments are made within 30 days of invoice date.
- Provide clerical support to Financial Services staff following OFM/WSDA rules, including filing, scheduling meetings, and document management.
- Assist with mailroom and reception duties such as receiving mail, stamping checks, greeting visitors, and handling deliveries.
- Act as CTR lead contact, prepare required CTR reports, and coordinate with agency staff on CTR-related issues.
Skills
Education
Tools
Job description
The Washington State Department of Agriculture has been serving the state for more than 100 years. Through service, regulation, and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment. We work extensively with farmers and ranchers, but our responsibilities – from ensuring food safety to environmental protection – touch the lives of millions of people locally, nationally, and abroad.
The agency includes 780 employees approximately and grows close to 1,000 employees at the peak of seasonal work. To learn more and view additional openings, please visit our Employment Page.
The Financial Services Program provides centralized budget, accounting, payroll, and benefits to support the agency and program operations. Financial Services works to ensure budget and accounting operations are completed in compliance with state and federal guidelines as well as agency policies and procedures.
Within the Financial Services Division of the Washington State Department of Agriculture, this reports to the Accounts Payable Supervisor. This position provides clerical support to the staff in the Financial Services Division of the Washington State Department of Agriculture. This position also supports the agency mission to provide timely and accurate financial information to agency managers, staff, and other entities in accordance with Office of Financial Management and legal requirements. It is responsible for accurately coding and processing non-recurring vendor payments and processing vendor payments within 30 days of invoice date.
WSDA is recruiting for a full-time permanent Fiscal Technician 2 position within the Directors Office Division. This position is located in Olympia, Washington. This is a non-represented position.
The typical starting salary for this position is: Range 38 Step A $41,820 - Step L $54,204 annually.
- Request approvals for payment from WSDA admin services and programs.
- Obtain proper expenditure accounting codes and conduct follow-ups as needed.
- Prepare payables batches.
- Key batches or use financial toolbox.
- Mail warrants.
- Verify accuracy of information keyed.
- Acquire vendor W-9 forms and maintain agency vendor files.
- Reconcile various vendor statements to our payments periodically but especially at year-end.
- Compile backup documents for batches and organize batches and backup documents into PDF files.
- Convert emails to PDFs, download vendor invoices, and scan hardcopy documents into electronic format.
- Monitor Accounts Payable shared inbox.
- Process and distribute postal mail received in Financial Services.
- Follow manual and electronic filing systems and database file rules and policies.
- Schedule in-person and Teams meetings, trainings, interviews, etc., using an electronic calendar.
- Perform scan and toss projects for Financial Services.
- Audit electronically saved files.
- Receive, sort, open, endorse, date stamp, and deliver mail.
- Stamp incoming checks received in the mail and follow proper check receiving procedures with other staff.
- Provide customer service with all delivery services to track mail for staff regarding parcels received in mailroom.
- Monitor distribution of mail during pick-up and delivery to the divisions.
- Provide coverage for agency receptionist as needed.
- Answer the telephone with multiple incoming lines and transfer calls to appropriate agency staff.
- Greet agency customers and the public.
- Refer visitors to appropriate agency staff.
- Engage visitors by asking questions to determine how best to serve their needs.
- Check in visitors with sign in sheet and visitor badges.
- Accept deliveries from FedEx, UPS, and other vendors. Notify appropriate staff about parcels received.
- Accept cash/checks from vendors for products. Provide receipts, stamps, and lists checks received on Reception Manifest for Accounts Receivable.
- Act as agency Employee Transportation/Administrator as it relates to the Commute Trip Reduction Program (CTR).
- Promote CTR program and communicate information to agency staff.
- Act as the CTR lead point of contact for questions and issues for agency staff.
- Attend CTR meetings and trainings as required/needed.
- Complete required CTR reports according to the due dates.
- Communicate CTR issues to agency vehicle officer as needed.
- High School Diploma or GED or equivalent education/experience.
- One (1) year of general fiscal or accounting experience or higher education which includes 18 quarter, or 12 semester hours of accounting, auditing or budgeting may substitute for year for year for experience.
- Demonstrated proficiency with Microsoft Office applications, Adobe, and other software as installed.
- Outstanding interpersonal and communication skills necessary to establish and maintain effective working relationships.
- Maintain the highest standards of personal/professional and ethical conduct and support the agency's goals for a diverse workforce.
- Demonstrated experience using Agency Financial Reporting System (AFRS).
- Responsible contributor with commitment to excellence and success.
- A healthy work/life balance, which may include flexible work schedules, and teleworking.
- WSDA provides an excellent benefits package beyond traditional benefits. State employment offers Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave; click here for more information.
- 12 paid Holidays & Vacation and Leave Accruals.
- All Personal Protective Equipment (PPE) required will be provided by the agency.
- Commute Trip Reduction Program.
The Department of Agriculture recognizes, appreciates, supports, embraces, and respects all cultural identities and backgrounds while we collaborate in authentic ways. We hire amazing people that share in the commitment to our Pro-Equity Anti-Racist (PEAR) strategic plan, our Healthy Environment for All (HEAL) Act implementation plan, and our unique needs and desires for belonging, respect, and inclusion. We value the growth and development of our team members by providing equitable access to resources and opportunities for continuous learning, improvement, and advancement.
We strive to hire, cultivate, and retain a productive and dedicated workforce that reflects the communities we serve while we are committed to a workplace that celebrates our differences and supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws.
Should you have any questions regarding this position or the online application, contact the Human Resource Office at Recruitment@agr.wa.gov. Prior to a new appointment into the Department of Agriculture, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. The Human Resources Division may use referrals from this recruitment to help fill future similar vacancies for up to six months.
Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security numbers. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Washington State supports members of the armed forces with 21 days paid military leave per year.
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
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