Fiscal, Records and Mail Assistant

Fairfield County Ohio; Lancaster (OH); On-site; USD 28,000 - 36,000; Full time

Job summary

Fairfield County is seeking a dedicated Fiscal, Records and Mail Assistant to keep daily operations organized and efficient. You will support mail distribution, fiscal workflows, and public records access, helping departments run smoothly.

This role emphasizes accuracy, reliability, and strong communication with internal teams and the public, with opportunities to learn across county functions.

Qualifications

• High school diploma or GED is required.
• 1–2 years of mail services, courier services, clerical work, or related field preferred.

Responsibilities

• Collect, sort, process and distribute mail; maintain mail room inventory and coordinate with USPS guidelines.
• Provide accounts payable/receivable support by reviewing tickets, processing invoices, and generating monthly mail reports.
• Assist with responding to public records requests and back-up records coordination and storage; schedule meetings.

Skills

Office software proficiency

Strong communication skills

Organizational skills

Ability to lift up to 40 pounds

Independent work

Detail oriented

Customer service

Education

High school diploma or GED

Tools

Postage machines

Scanners

Copiers

Computers

Microsoft Office

Job description

Keep our operations running, our records organized, and our departments supported—all in one dynamic, detail-focused role!

Are you someone who enjoys variety, thrives on organization, and loves helping things move smoothly behind the scenes? Join Fairfield County as a Fiscal, Records and Mail Assistant, where every day brings a new opportunity to support essential county functions.

Who Thrives in This Role:

• Highly organized, detail-oriented individuals.
• Problem-solvers who enjoy variety and teamwork.
• Strong communicators comfortable working with both internal and external customers.
• People who take pride in accuracy, accountability, and smooth operations.

Why This Role Matters:

You’ll be at the heart of our daily operations - supporting mail distribution, fiscal workflows, and public records access. Your work keeps county services efficient, compliant, and responsive.

If you’re ready for a role with purpose, variety, and lots of learning opportunities, we’d love to hear from you!

50%

Collect, sort, process and distribute incoming and outgoing mail and packages, including weighing, metering, labeling and packaging. Coordinate with vendor (Pitney Bowes) to perform routine maintenance on the mail machine. Maintain inventory of mail room supplies such as envelopes, certified mail materials, ink, postage tape, and other essential items. Stay current on United States Postal Service (USPS) pricing, shipping guidelines, and procedural updates.

25%

Provide accounts payable/accounts receivable support by reviewing ticket management system entries, processing new vendor paperwork, processing invoices, requesting purchase orders, and pulling monthly mail reports in order to invoice appropriate county departments, record transactions and deposit monies. Assist with special fiscal related projects.

25%

Assist with responding to public records requests, understanding applicable laws, procedures, and documentation requirements. Provide back‑up coverage when primary records clerk is unavailable by providing strong customer service to both internal and external customers. Assist in the coordination, movement, organization and long‑term storage of physical and electronic records. Ability to schedule and set up for meeting requests. Assist with special records related projects.

Performs other related duties as assigned

• High school diploma or GED required
• 1-2 years of experience in mail services, courier services, clerical work, or a related field preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

• Proficiency with office software (e.g., Microsoft Office) including postage machines, scanners, copiers and computers.
• Familiarity with applicable local, state, or federal laws and administrative procedures.
• Knowledge of mail handling procedures and postal regulations
• Strong organizational skills
• Excellent written and verbal communication skills
• Ability to work independently with minimal supervision
• Ability to lift and carry mail trays, boxes, and supplies weighing up to 40 pounds
• Ability to stand, walk, bend, and reach frequently throughout the workday
• Ability to enter and exit vehicles repeatedly during delivery routes. Ability to work indoors and outdoors in varying weather conditions