Fiscal Coordinator - 139885

UC San Diego; San Diego (CA); Hybrid; USD 612,000 - 613,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

UC San Diego Undergraduate Colleges Business Office (UCBO) seeks a Fiscal Coordinator to manage fiscal operations for multiple colleges, supporting staff, student employees, and faculty within a complex academic environment.

The role emphasizes reconciliation, cost transfers, and UCPath funding adjustments, with collaboration across campus units and external partners. Strong Excel/Oracle/Concur experience is essential, and occasional flexible hours may be required during close periods.

Qualifications

• Demonstrated experience using online financial systems to reconcile ledgers, produce monthly financial statements, and perform cost adjustments.
• Demonstrated knowledge of budgeting, fund accounting, and bookkeeping to maintain department financial records and reports.
• Demonstrated analytical and problem-solving skills with ability to analyze situations, identify problems, and implement solutions.
• Demonstrated ability to work independently, take ownership of work, and meet deadlines with minimal supervision.

Responsibilities

• Provide fiscal administration and customer service support for UC undergraduate colleges and UCBO for 300 staff, 700+ student employees and 20+ faculty.
• Submit and review Purchase Orders, UC Path funding, Concur requests & reports, including PCard, T&E Card, Travel and Reimbursements.
• Perform audits, analyses and reconciliation of department ledgers; prepare cost transfers and UCPath funding adjustments.
• Serve as liaison with colleges, central offices, and external partners and vendors.

Skills

Oracle

Concur

UCPATH

Budgeting

Ledger analysis

Tools

Excel

Word

UCPath

Job description

Payroll Title: BLANK AST 3

Department: COLLEGES-BUSINESS OFFICE

Hiring Pay Scale: $61,428 - $68,841/year

Worksite: Hybrid

Appointment Type: Career

Appointment Percent: 100%

Union: CX Contract

Total Openings: 2

Work Schedule: Days, 8 hrs/day, Mon-Fri

#139885 Fiscal Coordinator

Extended Deadline: Tue 10/6/2026

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment

All layoff applicants should contact their Employment Advisor.

Reassignment Applicants

Eligible Reassignment clients should contact their Disability Counselor for assistance.

Description

The Undergraduate College System at UC San Diego is what makes our campus so unique. No other university in the United States organizes the undergraduate experience around a college system as comprehensive as ours. Our small colleges – each about 5,000 students – help students thrive in a welcoming community. Students have access to personalized advising, support services, and leadership opportunities with all of the advantages of one of the best large, Tier 1, research institutions in the world. Each college is inspired by the philosophy of its namesake and has distinctive general education requirements, and a student life and residential experience attuned to that philosophy. The Undergraduate Colleges Business Office (UCBO), established in 2012, provides financial, human resources, academic personnel, facilities management, and related administrative services to the undergraduate colleges, which include the Provost offices, Writing/Core sequence programs, academic advising, student affairs, and residence life units, UC San Diego International House, as well as the Council of Provosts (COP).

Under the supervision of the Fiscal Operations Manager, this key position serves as 1 of 4 Fiscal Coordinators for the Undergraduate Colleges and UCBO. Fiscal Coordinators provide fiscal administration and customer service support for their respective colleges, in a team environment, for approximately over 300 staff, 700+ student employees, 20 + faculty, and student leaders.

Fiscal Coordinators serve as unit financial transactors submitting & reviewing: Purchase Orders (PO) ; UC Path Funding; Concur requests & reports including but not limited to Procurement Card (PCard) , Travel & Entertainment Card (T & E Card), Travel, Reimbursements, Gift Card requests, etc; student scholarship processing; and Performance Agreements (PA). They also are responsible for internal controls performing the audit, analysis, and reconciliation of department ledgers to monthly operating ledger for their respective colleges. They will determine use of appropriate methods to correct discrepancies including but not limited to the preparation of cost transfers, lift commitments, and UCPath funding adjustments. Additionally, they are responsible for resolving complex problems with vendors and assisting with special projects. Incumbent will serve as liaison with the Colleges, central offices, other campus departments, and non campus affiliated partners & vendors.

During fiscal close in late May/June and early July, occasional evenings and weekends may be required and time off requests are kept to a minimum and/or require advanced approval. Overtime may be required.

Qualifications

• Demonstrated experience using online financial systems such as Oracle, Concur, and other financial resources to reconcile ledgers, produce monthly financial statements, and perform appropriate cost adjustments (cost transfer, direct retro).
• Demonstrated knowledge of budgeting, fund accounting, and bookkeeping to maintain department financial records and reports.
• Demonstrated analytical and problem-solving skills with ability to analyze situations, identify existing or potential problems, recommend solutions, determine and implement procedures to accomplish effective resolution, and evaluation results or progress.
• Demonstrated ability to work independently, take ownership of work performance, follow through on assignments, and identify problems and resolve or recommend course of action for resolution as appropriate.
• Demonstrated strong organizational, planning, and time management skills to handle multiple tasks simultaneously. Ability to prioritize workload to meet shifting deadlines and changing priorities with frequent interruptions.
• Ability to interact constructively and with sensitivity with staff, faculty, students, and community members, with diverse personalities and cultures, exercising sensitivity, tact and diplomacy with an emphasis on flexibility, customer service and professionalism.
• Ability to work within a team framework, participating in and sharing information to solve problems and improve work processes.
• Ability to communicate clearly and effectively, orally and in writing, including effective writing skills to prepare correspondence, various documents and reports, and email with knowledge of correct usage of English language, grammar, punctuation and spelling.
• Demonstrated understanding and skill in the use of a variety of computer software, platforms, and systems, such as Excel, Word, Oracle, Concur, and UCPATH, with the willingness and ability to update skills and knowledge as required.
• Ability to maintain confidentiality in all areas of work and to be able to communicate tactfully and with discretion.
• Willingness and ability to meet University and department standards for attendance
• Willingness and ability to embrace and follow the UCSD Principles of Community
• Demonstrated ability to analyze data accurately to present data in a clear and meaningful way.

Preferred

• Demonstrated knowledge of UCPATH System and the EcoTime on-line Timekeeping policies application, and skill in using multiple resources and references.
• Demonstrated working experience and ability to interpret university policies, procedures and regulations related to all aspects of staff and student personnel, including affirmative action, recruitment, merit promotions, payroll policies, employee benefits, and job classifications.
• Knowledge of UCSD policies and procedures, facilities and resources, and online systems.

SPECIAL CONDITIONS

• Job offer is contingent on clear Background Check.

Pay Transparency Act

Annual Full Pay Range: $64,498 - $92,436 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $30.89 - $44.27

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

• \"Misconduct\" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace