FISCAL ASSISTANT II - 64002520

State of Florida; Tallahassee (FL); On-site; USD 38,000 - 41,000; Full time

Benefits offered by this job

Annual and Sick Leave

9 paid holidays + Personal Holiday

State Group Insurance

Retirement plan options

Flexible Spending Accounts

Tuition waivers

Job summary

Florida Department of Health seeks a Fiscal Assistant II to manage financial data, reconcile invoices to purchase orders, and support day-to-day operations in the Leon County Health Department business office.

The role requires strong accounting knowledge, Excel proficiency, and experience with state fiscal systems to ensure accurate ledgers, encumbrances, and timely payments.

Qualifications

• General accounting and bookkeeping procedures are required.
• Proficient in MS Excel and Word; strong numeric and organizational skills.
• Ability to follow policies, maintain records, and use state systems.

Responsibilities

• Process and analyze financial information to support daily operations.
• Reconcile invoices with purchase orders and prepare invoice reconciliations.
• Maintain purchase ledgers and perform encumbrance checks in FIS/FLAIR.
• Support audit processes and ensure timely vendor payments.
• Assist with revenue processing and cash transmittals.
• Serve as Accountholder in WORKS and approve invoices per guidelines.

Skills

General accounting

Excel

MS Word

MS Office

AOD

Cherwell

Axiom Pro

FLAIR

WORKS

Communication skills

Tools

Cherwell

Axiom Pro

AOD

FLAIR

WORKS

FIRS

PALM

TRAIN

People First

Job description

Select how often (in days) to receive an alert:

Select how often (in days) to receive an alert:

The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:882401

Agency: Department of Health

Working Title: FISCAL ASSISTANT II - 64002520

Job posting category:

Open Competitive (Anticipated Vacancy)

Job Title: Fiscal Assistant II

Your Specific Responsibilities:

This is a highly responsible and specialized fiscal position within the business office of Leon County Health Department (CHD). This position is responsible for processing and analyzing financial information for the purpose of supporting day-to-day operations within the Leon CHD. The position processes and analyzes fiscal information for the purpose of supporting operations functions to include, but not limited to, the processing of invoices for payment of commodities and services received by Leon CHD. This position must develop a thorough knowledge of the health department’s organizational structure and be fully knowledgeable of Federal, State, County and Department of Health law, policies, and procedures governing accounting operations.
This position will serve as the primary contact for the Ariba on Demand (AOD) system to ensure accountability in the purchasing of goods and services on behalf of the CHD. Reconciles invoices with purchase orders and processes invoice reconciliations (IR’s) through AOD by matching invoices with purchase orders, closely examining and analyzing all data for accuracy for submission to the Finance & Accounting section for payment processing. Monitors the status of all purchase orders to maintain records for all back orders and conducts research on overdue purchases. Provide guidance to CHD staff with audit techniques for the processing of invoices for payment on all purchase orders utilizing DOH’s established guidelines and Florida Administrative Codes (FAC). This position will maintain purchase ledgers and regularly reconcile all DOH-Leon invoices via Financial Information System (FIS) to ensure vendor payment. Research vendor payment via the Comptroller’s website when vendor payment hasn’t been received within a timely manner and requests necessary action via state health office, if applicable.
Utilizes DOH fiscal systems to retrieve and audit encumbrance reports to identify outstanding encumbrances. Monitors encumbrance report and notifies appropriate parties on actions needed to close encumbrances. Ensure purchase orders have adequate funding via FLAIR and notify programs for the need to increase funds to sustain the cost of their invoicing through the fiscal year (this will only be for collocated blanket purchase orders that are created and maintained by the fiscal office only).
Creates the bank deposit and the cash transmittal each morning from collection of cash from Leon CHD sites. Certifies cash given by each clerk reconciles with cash collected on HMS, E-Vitals and EHD reports. This position will be the PALM Champion responsible for monitoring Palm and submitting cash transmittals accurately and timely to Central Office. As well as reconciling transmittal reports to FIS to ensure all revenues submitted are being coded correctly and accurately. Inputs revenue invoices (internally and Palm EFT’s) on revenue tracking file so payments can be posted by Billing Hub and tracked appropriately.
Serves as Accountholder in WORKS and ensures accurate coding for payment and is approved timely. Incumbent will also serve as a level 003 accountant approver in WORKS ensuring invoice compliance with DOH’s established guidelines.
Processes journal transfers and special payments through CHERWELL accurately and timely. This position will be over Debit Memos and creating client letters for returned checks utilizing DOH’s established guidelines.Performs other related duties as assigned.

Required Knowledge, Skills, and Abilities:

Working knowledge of general accounting and bookkeeping procedures; Computer skills necessary to perform accounting work including use of Excel and Word; Good mathematical skills required; Ability to organize workload and maintain adequate records. MS Office experience with efficiency with MS Outlook, Excel, and Word. Efficiency with state systems: Cherwell, Axiom Pro, AOD, FLAIR, WORKS, FIRS, PALM, TRAIN, and People First.
Communication Skills: Professional and considerate attitude interacting with vendors and coworkers, communicates clearly and effectively; keeps others informed of necessary information; and deals effectively with conflict. Ability to organize data into logical format for presentation in reports, documents, and other written materials. Ability to plan, organize and coordinate work assignments, and ability to work independently.

Qualifications:

Minimum – The required knowledge, skills, and abilities listed above.

Salary Range

: $38,000 - $41,000

Florida Department of Health Mission, Vision, and Values:

Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:
To be the Healthiest State in the Nation.

Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Either Leon or Jackson County Health Department. Tallahassee / Marianna, Florida

The Benefits of Working for the State of Florida:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com );
• Flexible Spending Accounts;
• Tuition waivers;
• And more! For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflect our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notification the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

Location:

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32399

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.