FISCAL ASSISTANT II - 64000089

Florida; Panama City (FL); On-site; USD 36,000 - 38,000; Full time

Job summary

Florida Department of Health in Bay County seeks a Fiscal Assistant II to manage Medicaid billing and accounts receivable within the DOH Billing Hub in Panama City.

This intermediate level accounting role handles third-party claims, coding, rebilling, and reporting, requiring in-office work daily and strong data accuracy.

The position offers full-time hours with a salary of $36,430 to $37,500 per year and benefits as described.

Qualifications

• Knowledge of basic medical billing procedures.
• Knowledge of basic medical terminology.
• Ability to review and input data with 100% accuracy.
• Ability to use basic office equipment such as computer, multi-line phone system, fax, scanner, printer, etc.
• Ability to work independently with a sense of urgency to meet deadlines.

Responsibilities

• Maximize local accounts receivable through third-party payers.
• Post third-party payments to client accounts and research denials.
• Process electronic and manual third-party claims for DOH Billing Hub.
• Maintain AR aging reports and communicate with payers.
• Prepare statistical and trend reports to support revenue growth.
• Assist in credentialing applications and keep provider data current.

Skills

Medical billing

Medical terminology

Data entry accuracy

Office equipment

Independent work

Job description

Requisition No: 885217
Agency: Department of Health
Working Title: FISCAL ASSISTANT II - 64000089
Pay Plan: Career Service
Position Number: 64000089
Salary: $36,430.00 to $37,500.00 annually
Posting Closing Date: 10/18/2026

Total Compensation Estimator Tool

Your Specific Responsibilities

This is an intermediate level accounting position responsible for performing a full range of various basic billing assignments. The duties of this full-time position will be dedicated to maximizing local accounts receivables through third-party payers (Medicaid, Medicaid Managed Care, Medicare, private insurance companies/organization, etc.) for personal health care and dental services provided by qualified staff of the Florida Department of Health in Bay County (DOH Bay)(or other County Health Departments contracted with DOH Bay Billing Hub). The incumbent in this position will come to work and exhibit an attitude of friendliness and eager customer service towards all clients and act respectfully and courteously to fellow employees and clients. The incumbent in this position is responsible for the integrity and confidentiality of data sets under their control.
Assists in ensuring third-party payments are accurately posted to the applicable client’s account within the Health Management Systems (HMS) and denied claims are researched and resubmitted within 30 days of when denial is received per DOH Accounts Receivable Policy, DOH 56-66-17. Works independently (and in conjunction with immediate supervisor, as needed) to solve billing problems by evaluating and researching using available tools and information to determine resolution of the claim to include crossover claims, corrected claims, appealed claims, Florida Agency for Health Care Administration (AHCA) complaints, etc.
Assists in processing both electronic and manual third-party claims for personal healthcare and dental services provided by the DOH contracted Billing Hub counties. This includes verifying client’s Medicaid, Medicaid Managed Care, Medicare, or any other third-party liability coverage, verifying client’s medical services are correctly coded (both CPT and ICD 10), correcting and rebilling any errors discovered, and verifying that correct billing practices are being followed. This also includes auditing services to include retro Medicaid billing.
Assists in keeping the Accounts Receivable aging reports current. This may require direct face to face contact, computer contact, and telephone contact with Medicaid, Medicaid Managed Care, Medicare, or any other third-party liability company representatives to determine status of unpaid claims. Assists in verifying and processing accounts that may meet the write-off, sent to collections, and/or waiver criteria, initiates documentation for the DOH approval and processes through HMS monthly. Also assists in ensuring client statements are printed, researched and mailed monthly to clients who have an outstanding balance owed to the DOH contracted Billing Hub counties
Assists in maintaining effective working relationships with the DOH contracted Billing Hub counties through constant communication using email, conference calls, telephone, fax, scanning, etc. Assists in completing provider credentialing and re-credentialing applications; may monitor applications and follow up, as needed. Maintains current and accurate data for all assigned providers.
Assists in preparing statistical reports, as needed. Report may include number of third-party reimbursement claims by vendor, amount filed, amount received, number and amount of denied claims by vendor, reasons for denial, number of client write-off accounts and amounts, number of accounts sent to state collection agency. Prepares trend reports as described above, beginning July 1 of current fiscal year and concurrently thereafter. Assists internal clients with HMS billing reports, as needed. Analyzes statewide revenue reports to assist in determining appropriate actions plans to increase revenue collected by the DOH.
All other duties as assigned.

Required Knowledge, Skills, And Abilities

• Knowledge and experience with basic medical billing procedures
• Knowledge and experience understanding basic medical terminology
• Ability to review and input data with 100% accuracy
• Ability to use basic office equipment such as computer, multi-line phone system, fax, scanner, printer, etc
• Ability to work independently with a sense of urgency to meet deadlines

Qualifications

This position requires daily in-office or field work

Mission

Florida Department of Health Mission, Vision, and Values:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision

To be the Healthiest State in the Nation.

Values

Innovation: We search for creative solutions and manage resources wisely.

Collaboration: We use teamwork to achieve common goals & solve problems.

Accountability: We perform with integrity & respect.

Responsiveness: We achieve our mission by serving our customers & engaging our partners.

Excellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work

Panama City, Florida

Benefits

The Benefits of Working for the State of Florida:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com );
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .

Please Be Advised

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.