FISCAL ASSISTANT I - 64082870

State of Florida; Brooksville (FL); On-site; USD 31,000 - 38,000; Full time

Job summary

Florida Department of Health in Hernando County seeks a Fiscal Assistant I to handle billing and deposits in Spring Hill and Brooksville. The role processes Medicaid/Medicare and third-party claims, posts payments, loads deposits into FLAIR/FLPALM, and ensures timely documentation.

You will review CPT/ICD codes, coordinate with clerks and providers, maintain claim tracking, and participate in trainings. This is a full-time, on-site position with state benefits.

Qualifications

• Working knowledge of FLAIR/FLPALM and HMS codes.
• Knowledge of accounting principles and procedures.
• Ability to plan, organize and coordinate work assignments.
• Ability to work with minimal supervision.
• Ability to establish and maintain effective working relationships.
• Ability to analyze and interpret accounting data.
• Ability to prepare financial statements and reports.
• Ability to reconcile balance sheet accounts.

Responsibilities

• Handle medical and dental billings for Medicaid, Medicare and third-party payers.
• Post payments to medical and dental accounts and load deposits into FLAIR/FLPALM.
• Review CPT/ICD codes for billing accuracy and HMS Codes.
• Process Medicaid, Medicare and other insurance claims and resubmit as needed.
• Maintain tracking system to ensure timely payments and keep records.
• Serve as key holder for receiving room and handle mail distribution.
• Attend meetings and mandatory trainings.

Skills

FLAIR/FLPALM

Accounting principles

Data collection

Planning & organization

Independent work

Teamwork

Problem solving

Financial statements

Tools

HMS (Health Management System)

Job description

Requisition No: 886921

Agency: Department of Health

Working Title: FISCAL ASSISTANT I - 64082870

Pay Plan: Career Service

Position Number: 64082870

Salary: $34,759.92 annually

Posting Closing Date: 11/09/2026

Total Compensation Estimator Tool

FISCAL ASSISTANT I Open Competitive

Your Specific Responsibilities This position involves independent fiscal and billing duties. Responsibilities include medical and dental billings to appropriate parties: Medicaid, Medicare, Third Party and Dental. Posting payment to medical and dental accounts. Has computer access to the Health Management System (Hl,4S). Adheres to DOH-Hernando Confidentiality and Security policies and procedures. The incumbent is part of a global public health organization and is expected to support the Florida Department of Health in Hernando County in its mission to protect, promote and improve the health of all people in Florida through integrated state, county and community efforts and its vision to be the Healthiest State in the Nation. Furthermore, the incumbent is expected to incorporate the agency values of Innovation, Collaboration, Accountability, Responsiveness and Excellence. in all aspects of their work.

Create deposits for the bank as well as balance all deposits from all departments in both Spring Hill and Brooksville CHDs. Load deposits into the FLAIR system/FL Palm. Ensure all deposits are entered within 5 calendar days and take all deposits back to the departments that are out of balance. Scan in all checks and money orders in the proper deposit date. Once all paperwork received from the bank, scan the entire day’s paperwork into the online system, ensuring we keep paper records in accordance with records retention policies. Any non-compliance will be listed on the weekly Outstanding Deposits Report issued by Central Office and will be rectified within 48 hours.

Responsible for reviewing medical records to ensure billing forms have Current Procedure Terminology (CPT) and International Classification of Disease (ICD) diagnosis codes for billing of same. Independently communicates with clerks, clerical supervisors and providers upon the review of CPT, Diagnostics and HMS Codes. Processes all Medicaid, Medicare, HMO's and other insurance claims for services rendered. Has shared responsibility of reviewing denials with reference to correct ID number, date of birth, other information, and resubmits claims for payments. Coordinates billing function to be sure all is done correctly and in a timely manner. Prepares Health Insurance Claims (HICA) forms for billings that cannot be transmitted electronically. Re-bills and forces claim for any charges not received. Keeps files on claims secure and files office copies of claims already paid for record and auditing purposes. Maintains a tracking system of all claims submitted to ensure payments are received within acceptable or contracted timeframes. Attends all meetings and training pertinent to insurance which may include Medicaid, Medicare, and third-party insurers.

Serve as a key holder for receiving room, co-lead in processing, opening, and distributing US mail and courier mail. Distribute daily mail. Take mail to Post Office. Attend all meetings and mandatory training.

Other related duties as required. Attends and participates in staff meetings, in-service, training seminars, and other professional and staff development activities

Required Knowledge, Skills, And Abilities

• Working Knowledge of FLAIR/FLPALM
• Knowledge of accounting principles, practices, and procedures.
• Knowledge of the methods of data collection
• Ability to Plan, organize and coordinate work assignments.
• Ability to work with minimal supervision.
• Ability to establish and maintain effective working relationships with others.
• Ability to collect, analyze and interpret accounting data.
• Ability to work in a team environment.
• Ability to utilize problem solving techniques.
• Ability to prepare financial statements and reports.
• Ability to reconcile balance sheet accounts.
• Ability to understand and apply rules, regulations, policies, and procedures relating to an accounting program.
• Ability to prepare and maintain a variety of accounting records.
• Ability to communicate effective.

Qualifications Minimum Have one year experience in Accounts Receivable or Accounts Payable.

Preferred Have a minimum of one year’s office experience. Have one year experience in Data Entry.

Mission Florida Department of Health Mission, Vision, and Values: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision To be the Healthiest State in the Nation.

Values I innovation: We search for creative solutions and manage resources wisely. C collaboration: We use teamwork to achieve common goals & solve problems. A accountability: We perform with integrity & respect. R responsiveness: We achieve our mission by serving our customers & engaging our partners. E excellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work 7551 Forest Oaks Boulevard Spring Hill, FL 34606 300 S Main Street Brooksville, FL 34601

The Benefits Of Working For The State Of Florida Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

Please Be Advised Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current retirement benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending on the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.