Fiscal Assistant

Waukesha County; United States; On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Health insurance

On-site wellness clinic

Paid time off

Job summary

Waukesha County is seeking a Fiscal Assistant to support financial and administrative operations. This role processes financial transactions, payroll, reconciliations, and billing, while assisting staff and the public. It requires attention to detail, teamwork, and a service-oriented approach.

The position offers competitive pay within the stated range, comprehensive benefits, and opportunities for professional growth in a supportive public service environment.

Qualifications

• High School Diploma or GED is required.
• One year of post-high school work experience in finance or accounting is required.
• One year of post-high school education in accounting, finance, business, or a related field may substitute for the work experience.

Responsibilities

• Manage financial transactions including accounts payable, accounts receivable, and purchase orders.
• Process payroll accurately and on schedule.
• Reconcile financial activity including cash, checks, and credit card transactions.

Skills

Accounts payable

Accounts receivable

Payroll processing

Reconciliation

Billing

Journal entries

Customer service

Education

High School Diploma or GED

Job description

SALARY RANGE $22.08 - $29.18

Make a difference behind the scenes and throughout the community. Waukesha County Parks and Land Use is seeking a dedicated, detail-oriented Fiscal Assistant to support the financial and administrative operations that keep our department running smoothly. While much of this work happens behind the scenes, its impact reaches throughout our community. From processing financial transactions and payroll to supporting department staff and assisting members of the public, the Fiscal Assistant plays an important role in helping Waukesha County deliver high-quality services to residents and visitors.

What You’ll Do

• Manage financial transactions including accounts payable, accounts receivable, and purchase orders.
• Process payroll accurately and efficiently, helping ensure employees are paid correctly and on schedule.
• Reconcile financial activity including cash, checks, and credit card transactions and address discrepancies as needed.
• Maintain accurate financial records and support general accounting processes, including billing and journal entries.
• Provide front desk coverage as a primary backup to the department receptionist, offering a welcoming and helpful experience to visitors, employees, and the public.
• Collaborate with coworkers and department staff to resolve questions, meet deadlines, and ensure financial and administrative processes run efficiently.
• Identify opportunities for process improvement and contribute ideas that make day-to-day operations more accurate, efficient, and effective.

What Will Make You Successful

• Strong attention to detail and organizational skills.
• The ability to work accurately with financial information and transactions.
• Strong teamwork, communication, and customer service skills.
• The ability to manage multiple responsibilities while meeting deadlines.
• Familiarity with general accounting procedures, journal entries, and billing processes.
• A willingness to learn, solve problems, and look for opportunities to improve processes.
• A professional, dependable, and service-oriented approach to working with co-workers and the public.

Why Parks and Land Use?

At Waukesha County Parks and Land Use, the work we do has a direct connection to the community. Our department supports the places, programs, and services that residents and visitors enjoy every day. As a Fiscal Assistant, you’ll have the opportunity to use your financial and administrative skills in a role where your work supports something bigger: a thriving community and the services people depend on. If you’re organized, detail-oriented, collaborative, and motivated by meaningful public service, we believe your skills will be a good fit for Waukesha County Parks and Land Use.

Minimum Training & Experience Requirements

• High School Diploma or GED.
• One-year of post high school work experience in finance or accounting.
• One-year of post high school education from a recognized college or university in accounting, finance, business, or a closely related field may be substituted for the work experience requirement.

Benefits

Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan. Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic.

Location

Located in the City of Waukesha, our campus offers an on-site fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs.

EEO Statement

EEO: Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County. For further information visit: https://www.waukeshacounty.gov

Eligibility & Sponsorship

The County does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States on a full-time basis. If you have any recruitment questions or if you need an accommodation during the selection process because of a disability, please contact our office at 262-548-7044.

Applicant Policy

We are committed to service and find purpose in the work we do for our community! Our comprehensive benefits include an onsite health and wellness clinic! We value personal and professional development!