Fiscal Assistant

Alachua County Sheriff's Office; Gainesville (FL); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical/Health Insurance

Florida Retirement System

Employee Assistance Program

Dental Insurance

Vision Insurance

Job summary

Alachua County Sheriff's Office seeks a detail-oriented accounting professional to manage fiscal records, ledgers, and routine financial reporting. The role supports budget monitoring and procurement processes within a governmental framework.

The position emphasizes accuracy in processing invoices, payrolls, and cost analysis, with opportunities to participate in developing accounting procedures and ensuring compliance with county policies.

Qualifications

• AA/AS in accounting, finance, or business administration with two years in accounting, billing, bookkeeping, finance, or related field (or equivalent); or Bachelor's with major in accounting, business, or related field (or equivalent).
• Applicants within six months of meeting education/experience may be considered for trainee status.

Responsibilities

• Process fiscal records and maintain ledgers and journals.
• Prepare fiscal reports and assist in monitoring budget expenditures.
• Process purchase orders, requisitions, invoices, and payrolls where applicable.
• Analyze department programs for cost and prepare routine fiscal statements.
• Assist in developing and installing accounting and bookkeeping methods and procedures.

Skills

Accounting

Budgeting

Financial reporting

Education

AA/AS in accounting or finance

Bachelor's in accounting/business

Job description

Minimum Qualifications

Associate's degree (AA/AS) from an accredited college or university in accounting, finance, or business administration and two (2) years' experience in accounting, billing, bookkeeping, finance, fiscal or related field; or any equivalent combination of training and experience; or a Bachelor's degree with major course work in accounting, business or related field; or any equivalent combination of training and experience. Applicants within six months of meeting the education/experience requirement may be considered for trainee status.

Position Summary

This is highly responsible technical work in bookkeeping and fiscal operations.

An employee in this class independently processes fiscal records and maintains books ledgers, journals, reviews fiscal documents and information, and prepares fiscal reports and assists in preparing and monitoring budget expenditures.

Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports and observation of results obtained.

Examples of Duties

Essential Job Functions

• This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.
• Exudes a positive customer service focus.
• Advocates building organizational culture through aligning decisions with the County's core values.
• Prepares or supervises the preparation of routine and special fiscal statements.
• Processes purchase orders, requisitions, invoices and assists in controlling inventories. Duties may also include processing department payrolls.
• Responsible for the completion of specialized fiscal projects as needed and required by supervisor.
• Maintains ledgers, journals and bookkeeping records.
• Analyzes department programs to ascertain cost on a cost-accounting basis.
• Audits incoming and outgoing paperwork concerning fiscal matters for error with suggestions for correcting.
• Prepares payrolls and maintains payroll records.
• Assembles or compiles data used in preparation of budgets.
• Prepares purchase orders, requisitions, and is responsible for maintaining related records.
• Assists in developing and installing accounting and bookkeeping methods and procedures.
• Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
• Community Support Services: Drives a County and/or personal vehicle to offsite County locations for business and/or meetings.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Knowledge, Skills And Abilities

• Knowledge of the principles and practices of government accounting, budgeting and fiscal management.
• Knowledge of computer spreadsheet software.
• Ability to analyze accounting problems and assist in recommending solutions.
• Ability to work independently from general instructions.
• Ability to prepare reports and express ideas clearly and concisely, orally and in writing.
• Ability to follow complex oral and written directions to prepare complex financial reports.
• Ability to operate calculator, computer and other office machine.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; talk or hear. The employee is regularly required to operate calculating equipment. The employee is occasionally required to be mobile.

The employee must frequently lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is moderate.

Supplemental Information

An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.

BoCC-Contributed Benefits

• Medical/Health Insurance
• Employee Life Insurance
• Florida Retirement System
• Employee Assistance Program

Optional Benefits

• Dental Insurance
• Vision Insurance
• Supplemental & Dependent Life Insurance
• Deferred Retirement Program
• Flexible Spending Accounts
• Roth IRA
• Tuition Assistance Program

NOTE: For detailed information regarding available benefits click here.

You may also view Frequently Asked Questions (FAQs) regarding benefits.

• FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee.
• TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details.
• HOLIDAYS Holidays are as follows:
• New Years Day
• Martin Luther King Day
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Veterans' Day
• Thanksgiving Day
• Friday following Thanksgiving
• Christmas Eve (IAFF*)
• Christmas Day
• Additional Christmas Holiday (All non-IAFF employees)
• 2 Floating Holidays (All non- IAFF employees)
• IAFF – International Association of Firefighters Pay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays.

Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2.

Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.

01

If an applicant meets all minimum qualifications as posted he/she is referred to the appropriate hiring manager. The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for the ones with the specific experience he/she is seeking. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. I understand and will answer the following supplemental questions completely and thoroughly.

• Yes
• No

02

I understand that once my application has been submitted for this specific position that I will NOT be able to make any changes to it. Any changes to my master application will only be reflected in any future positions for which I may apply.

• Yes
• No
• Required Question