Fiscal Analyst 5 / Project Term Limited
State of Washington
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Job summary
The State of Washington seeks a Fiscal Analyst 5 to lead the financial aspects of the OneWA Workday transition for the Washington State Historical Society. You will align GAAP, WAAM, and agency policies with new processes, acting as the primary liaison among finance, IT, and business units.
You will oversee testing, data conversion, and post-implementation support, while developing manuals and delivering Workday training to budget staff and stakeholders.
Qualifications
- Requires knowledge of GAAP, federal/state regulations and agency policies.
- Expert financial analysis, data interpretation and guidance for system transitions.
- Experience serving as a liaison among finance, IT, and program units.
Responsibilities
- Serve as Budget and Accounting project expert for AFRS to Workday transition.
- Act as SME and primary liaison between WSHS, OFM and external contractors.
- Interpret, analyze, and validate financial processes per GAAP and WAAM.
- Lead finance team testing, data conversion, and post-implementation support in Workday.
- Develop procedures and manuals reflecting Workday functionality and updated workflows.
- Design and deliver Workday training for finance staff and lead staff training events.
Skills
Education
Tools
Job description
is expected to last
extending to March 2029.
The duration of this Project Term Limited position is expected to last through 6/30/2027, with the possibility of extending to March 2029.
Monday - Friday 8:00AM to 5:00PM.
This job announcement has been extended beyond the previous expiration date.
The Finance Lead Worker for the Washington State Historical Society (WSHS) OneWA Project serves as the WSHS principal subject matter expert and liaison for the agency’s financial systems transition from the Agency Financial Reporting System (AFRS) to Workday as part of the statewide OneWA initiative. This position plays a vital leadership role in ensuring that the agency’s financial operations, data, and business processes are accurately mapped, transitioned, tested, and adopted within the new Workday environment. Acting as the primary financial conduit between WSHS’s stakeholders (finance, IT, and business units), as well as representing the agency in collaboration with the OneWA Office of Financial Management (OFM) project team, and external development and implementation contractors, this position ensures a cohesive and accurate alignment of financial business requirements and system functionality. The incumbent provides expert-level financial analysis, interpretation, and guidance in accordance with Generally Accepted Accounting Principles (GAAP), federal and state regulations, and agency policies and procedures.
Founded in 1891 and now into its second century of service, the Washington State Historical Society is dedicated to collecting, preserving, and vividly presenting Washington's diverse and storied history. Our work illuminates the past, enlightens the present, and informs the future.
Our mission is to partner with our communities to explore how history connects us all. Our vision is to be the recognized destination for Washington State history. We achieve this by serving as our state's primary history educator, making history relevant to our modern lives, and supporting civic dialogue where all are welcome.
The Society serves individuals and organizations statewide through publications, outreach programs, curriculum, free virtual public programs, and other online services. However, the majority of the Society's interactions with the public occur at the Washington State History Museum, located in Tacoma, Washington. The Museum traditionally serves more than 80,000 annually, including more than 15,000 K-12 school children visiting the museum on a field trip. We also welcome more than 10,000 visitors free of charge each year through a variety of access programs.
We are much more than a regional museum. We continually ask ourselves how we can better serve Washingtonians across our state. Our Heritage Capital Projects grant program distributes up to $10M per biennium to fund public heritage, history interpretation, and historic preservation projects across the state. Our popular public history magazine COLUMBIA is enjoyed by readers of all ages. And the Historical Society’s collections at our Research Center, along with a digital collections database, are a resource to scholars and researchers from across the nation.
The Washington State Historical Society is a dynamic place to work with a dedicated staff. We expand our impact by connecting with communities across the Evergreen State through exhibitions, heritage projects, workshops, public programs, publications, and conversations. Our goal is to bring history into focus in such a way that the participant cannot help but discover valuable insights from and feel deep connections with the people and events of the past.
We have an active commitment to inclusion, diversity, equity and accessibility and are looking for team members who have a passion for professionalism and serving the public, and a desire to contribute to a positive work culture.
- Serve as the Budget and Accounting project expert for WSHS’s transition from the Agency Financial Reporting System (AFRS) to the Workday accounting system as part of the statewide OneWA initiative.
- Act as the Finance subject matter expert (SME) and primary liaison between WSHS, the OneWA Office of Financial Management (OFM) teams, internal business units, IT staff, and external contractors to ensure financial system requirements and agency business needs are accurately addressed.
- Interpret, analyze, and validate financial business processes and data in accordance with Generally Accepted Accounting Principles (GAAP), federal regulations, the Washington Administrative and Accounting Manual (WAAM), and internal policies to ensure compliance and accuracy during and after transition.
- Lead finance team efforts in system testing (unit, integration, and user acceptance), data conversion and validation, and post-implementation support for financial modules in Workday.
- Develop and implement new procedures, processes, and desk manuals for accounting and budget staff that reflect Workday functionality and updated workflows.
- Design and deliver WSHS-specific training on Workday financial functions workflows and facilitate all-staff training events prior to go-live.
- Provide timely, professional guidance and technical support to Accounting, Budget, IT and Program staff regarding Workday functionality, OneWA updates, and agency-specific impacts.
- Track and report on employee participation in OFM-mandated OneWA training to ensure WSHS meets statewide compliance requirements.
Lead and represent WSHS financial services in all OneWA Workday information-sharing and system remediation efforts, ensuring accurate, timely communication, coordination, and strategic alignment, with the Office of Financial Management (OFM) and internal stakeholders.
- Actively engages in all WSHS-specific and OFM OneWA Workday meetings, serving as a strategic participant and financial subject matter expert for the agency.
- Prepares, maintains, and distributes comprehensive meeting documentation, including key takeaways, action items, and decisions from OFM and WSHS Workday coordination meetings,
- Analyzes information presented at OFM OneWA meetings and advises agency leadership and staff on required actions, policy implications, and implementation strategies.
- Communicates key updates and decisions by posting concise, actionable summaries to the WSHS OneWA Teams channel and other internal communications platforms.
- Participates in all system remediation meetings, providing expert-level consultation on financial reporting, data structure, compliance requirements, and business process design to ensure successful alignment.
- Collaborates closely with WSHS IT staff, offering technical financial insight to support remediation of system interfaces and configurations impacted by the Workday transition.
- Serves as the primary Financial Services liaison to the OneWA Business Contractor, representing WSHS’s interests by attending working sessions, submitting documentation, and articulating agency-specific accounting processes and policy requirements.
- Develops and shares written manuals and guidance documents to ensure consistent understanding and application of statewide accounting policies within the WSHS context.
Leads the development, maintenance, and governance of the agency’s Foundation Data Model (FDM) within the Workday financial system, ensuring it accurately reflects WSHS’s budget structure, appropriation controls, and reporting needs.
- Serves as the agency’s primary point of contact and subject matter expert for creation, maintenance, and oversight of the Foundation Data Model (FDM) within Workday.
- Implements and monitors the FDM structure to ensure accurate alignment with WSHS’s financial operations, organizing and tracking revenues and expenditures for both high-end reporting and detailed analysis.
- Collaborates with the agency’s Budget Office to incorporate fiscal year appropriation updates, ensuring the FDM reflects approved budget structures, funding sources, and legislative intent.
- Analyzes and processes updates to FDM, submitted by the Budget Office, and ensures timely and accurate submission of changes to the Office of Financial Management (OFM) in accordance with established protocols.
- Provides expert-level consultation and guidance to budget and accounting staff on proper use of FDM elements for cost coding, ensuring consistency, accuracy, and compliance with GAAP, WAAM, and agency financial practices.
- Maintains documentation, procedures, and internal controls related to FDM management to support financial integrity and audit readiness.
Applicants must have a total of nine (9) years of combined experience and/or education:
At least three (3) years of professional level state or public sector accounting and two (2) years of experience in two (2) or more of the following areas or work related to the position:
- Leading project planning and objective setting
- Analyzing policies, laws, rules or regulations
- Business policy development
- Managing business operations
- Honor diversity, equity, inclusion, and accessibility, and commit to supporting a respectful, safe and supportive work environment.
- Developing work plans
- Providing technical advice and or training
- Conducting business analysis and developing requirements
Qualifying education includes business administration, accounting, auditing, budgeting, public administration, law, or related fields. Qualifying education post high school or equivalent may be substituted year for year for experience.
- Results Focus – Targets and achieves results, sets challenging goals, prioritizes tasks, overcomes obstacles, accepts accountability, sets standards and responsibilities, provides leadership
- Collaboration – Helps team and stakeholders meet goals and responsibilities, listens to others and values opinions, promotes a collaborative environment, is a trusted partner who communicates openly and honestly
- Excellent written and oral communication skills
- Demonstrated ability to provide excellent customer service and maintain confidentiality
- Demonstrated experience in process improvement and problem solving
- Demonstrated detail-oriented and analytical thinking
- Demonstrated creative, collaborative and trustworthy behavior
- Demonstrated ability to consistently follow applicable financial rules, regulations and standards
- Fiscal Accountability – Responsibly and accurately handle the public’s money when processing financial transactions
Understand your personal identity and cultural background and realize all lived experiences are not the same. Demonstrate willingness to consider and identify your own biases.
- Two (2) years' experience using Human Resource Management System (HRMS) and Business Intelligence (data warehouse)
- Two (2) years of experience with government accounting and Washington state financial systems (e.g. Agency Financial Reporting System (AFRS), Financial Toolbox, and Enterprise Reporting)
- Experience using State and federal policies and laws including the State Administrative and Accounting Manual (SAAM and new WAAM created for Workday
- Knowledge of accounting theories and practices, such as internal controls, separation of duties, and cash handling
- Intermediate skills level in Microsoft Office suite of products including OneDrive, Teams, SharePoint, Excel, Word, and Outlook
- Must pass a background check
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Washington State supports members of the armed forces with 21 days paid military leave per year.
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Please visit the State HR Website for more detailed information regarding benefits.
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