Fiscal Analyst 2 - Reconciliation Desk

State of Washington Dept. of Retirement Systems; Tumwater (WA); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Flexible work schedules

Telework up to 3 days/week

Professional growth opportunities

LinkedIn Learning access

Free Parking & EV Chargers

Job summary

The State of Washington Department of Retirement Systems seeks a Fiscal Analyst 2- Reconciliation Desk to maintain accurate financial records and coordinate with OST and AFRS.

You will reconcile cash receipts, process transfers, and support audit-ready documentation, with telework up to three days weekly after probation, requiring residency in Washington and availability for in-person meetings as needed.

Qualifications

• Demonstrated experience performing a variety of accounting and fiscal duties in compliance with policies.
• Experience with account reconciliations, payments tracking, AR/payroll is common in this role.

Responsibilities

• Perform daily reconciliations of cash received between DRS's reporting system, OST, and AFRS.
• Complete monthly reconciliations for cash, AR, HERP, 401(H), and MIS for 12 retirement funds.
• Review, analyze, and correct data flowing into AFRS through research and reconciliations.
• Prepare plan/system transfers to keep AFRS balances accurate.
• Prepare general fund transfers to ensure proper funding.
• Prepare year-end closing adjustments and accruals.
• Compile, scan, and archive daily cash receipt documentation.
• Assist in designing and implementing new accounting systems and controls.

Skills

Account reconciliations

Cash handling

Data analysis

Microsoft Excel

Communication skills

Education

Accounting coursework substitutions

Public sector accounting knowledge

Tools

AFRS

OST

General ledger software

Job description

Would you thrive in an inclusive environment where accuracy, collaboration, and service excellence are a top priority? Do you take pride in your ability to accurately balance numbers, reconcile accounts, and solve problems? And, are you ready to elevate your accounting career by learning complex fiscal information that you'll use to assist Washington State public employees in planning and enjoying their retirement benefits? If this sounds like you, the role of Fiscal Analyst 2- Reconciliation Desk at the Department of Retirement Systems could be best next step for you!

Interviews will be in person at our Tumwater Office and will be scheduled for October 20, 21, and 22.

The hiring manager reserves the right to make a hiring decision at any time during the recruitment process.

The Opportunity:

Working in the Cash Receipting Unit in Trust Accounting, you will play a vital part in maintaining the accuracy and integrity of our financial records. You’ll coordinate with the Office of the State Treasurer (OST), Accounting Services team members, and other internal partners to process and reconcile financial transactions related to member and employer retirement contributions, payments, and trust accounts.

Some of What You’ll Do:

• Performing daily reconciliations of cash received between DRS's financial reporting system, the Office of the State Treasurer (OST), and Washington State’s Agency Financial Reporting System (AFRS).
• Completing monthly reconciliations, including cash, Accounts Receivable, Higher Education Retirement Plan (HERP), 401(H), and Member Benefit Reserve (MIS) reconciliations for 12 retirement trust funds.
• Reviewing, analyzing, and correcting accounting data flowing into the Agency Financial Reporting System (AFRS) through research, analysis, and recurring reconciliations.
• Preparing plan and system transfers between retirement systems and plans to keep balances accurately reflected in AFRS.
• Preparing general fund transfers, as directed by the Budget Officer, for retirement funds that receive State general fund contributions to ensure such funds are being funded properly.
• Preparing fiscal year-end closing adjustments and accruals to ensure financial records reflect the correct period.
• Compiling, scanning, and archiving daily cash receipt documentation to support audit and recordkeeping needs.
• Participating in the design and implementation of new accounting systems, procedures, and controls as needed.

Telework Details:

After successful completion of the review period and effectively demonstrating the ability to perform work independently, you may be eligible to telework up to three (3) days per week, at the discretion of the Appointing Authority and with a telework agreement in place.

The ability to work remotely is dependent on the nature of the tasks and projects assigned and the presence of a remote work environment that is safe and has an appropriate level of reliable connectivity. You must live in Washington state within a reasonable commuting distance to the DRS building in Tumwater, WA, and must be willing to adjust your telework schedule to attend mandatory meetings, trainings, etc., at the DRS facility.

What we’re looking for (required qualifications):

• Demonstrated experience performing a variety of accounting and fiscal duties efficiently and in compliance with established policies and procedures. Experience may include, but is not limited to account reconciliations, tracking and recording payments, accounts receivable and/or payroll. This is typically gained through (2) years of full-time experience; 18 quarter hours or 12 semester hours of college-level classes in accounting can substitute for experience up to one year of experience.

Preference may be granted to candidates who have:

• Experience as a Fiscal Analyst 1; OR
• Professional-level accounting, budgeting, and/or auditing experience. The above experience is typically gained through at least one (1) year of full-time professional experience.
• Demonstrated ability to compile, transmit, and reconcile financial data across multiple systems;
• Experience effectively communicating complex or challenging information to a variety of individuals by telephone, email, video meetings, and/or online collaboration tools (such as Teams or Zoom);
• Demonstrated ability to operate office equipment, including computers, printers, copiers, scanners, ten-key calculators, and multi-line telephone systems;
• Demonstrated ability to use Microsoft Excel and Word (version 2016 or newer); and
• Experience managing and responding to frequent changes in workload and priorities.

In addition, all qualified candidates should have demonstrated proficiency in the following competencies:

ANALYSIS

Studies and reviews documents and information closely; readily identifies information that is not pertinent and understands when additional or verifying data is needed. Uses data and information in a clear and rational thought process to assess and understand issues, evaluate options, form accurate conclusions, and make recommendations/decisions.

ATTENTION TO DETAIL

Plans and organizes time and resources efficiently. Follows processes and procedures in the completion of work. Carefully monitors the details and quality of work and double-checks work product to ensure accuracy and consistency.

COMMUNICATION

Effectively conveys information in writing and through the spoken word, using language that is appropriate to both the complexity of the topic and the knowledge and understanding of the audience. Sees communication as a vital component of high performing teams.

COORDINATING AND ORGANIZING

Effectively organizes work and coordinates activities, services, and schedules to ensure smooth and efficient operation of work. Is an effective communications link and reliable source of information for others. Keeps interested parties informed of the status of events.

CUSTOMER FOCUS

Dedicated to meeting the expectations and requirements of customers. Delivers high-quality services and products. Establishes and maintains effective customer relationships. Committed to continuous improvement and always acts with the customer in mind.

FISCAL ACCOUNTABILITY

Responsibly and accurately handles the public's money in processing financial transactions and committing fiscal resources. Consistently follows applicable fiscal guidelines, regulations, principles, and standards and produces work within limits and standards of accuracy.

INDEPENDENCE/SELF-MANAGEMENT

Is a self-starter; demonstrates initiative and motivation in completing his or her assigned workload. Delivers on commitments made to others. Maintains focus and effectiveness; is a visible role model for others.

LEARNING AND GROWTH

Demonstrates a growth mindset by actively seeking opportunities to learn, improve, and expand capabilities. Displays curiosity about new ideas and perspectives and an openness to innovation, change, and feedback. Takes responsibility for personal learning by identifying and communicating needs and challenges, and applying new knowledge to navigate systems, tools, and processes. Reflects on experiences to identify strengths and areas for improvement, using learning to make government programs and processes more efficient and effective in serving the people of Washington.

MEETING THE NEEDS OF OTHERS

Demonstrates empathy, flexibility, and responsiveness when interacting with customers, colleagues, and community members. Understands that others have varied needs and perspectives and adapts communication and actions accordingly. Builds relationships and collaborates to increase access, opportunity, and positive outcomes for all. Balances and considers all parties’ needs when developing solutions, ensuring equity, respect, and service excellence in every interaction.

Be sure to read this entire section – We promise, it’ll be helpful!

References, Personnel File Review, and Background Checks

• DRS requires at least two professional references including a professional reference from your current or most recent supervisor.
• If you are a current or recent state employee, we will also review your personnel file as part of our selection process;
• Job offers will be contingent upon completion of a background check that includes a criminal record review.

Work Authorization

• Candidates who are offered a job with DRS must possess work authorization that does not require sponsorship by the employer for a visa now or in the future;
• DRS complies with the employment eligibility verification requirements of the federal employment eligibility verification form, I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
• DRS does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
• Persons legally authorized to work in the U.S. under federal law, including Deferred Action for Childhood Arrivals recipients, are eligible for employment unless prohibited by other state or federal law.

Certified Candidate Pool

• This recruitment may be used to fill similar future vacancies for up to sixty (60) days.

Why Work for DRS?

At DRS, we are one team. We administer eight public retirement systems, 15 retirement plans, and the Deferred Compensation Program, and we serve over 930,000 current and former public employees in Washington. Our customers include fire fighters, teachers and school employees, state and local government employees, and public safety and law enforcement officers.

Regardless of what our specific duties may be, we are all dedicated to one purpose: ensuring our members have the information, tools, expertise and services that ensure they receive the retirement benefits earned while in public service. We foster a diverse and inclusive environment where team members are fully engaged and supported in meeting (and exceeding) our customers’ expectations. All DRS leaders are focused on providing the coaching, mentoring, resources and support that team members need to be successful.

DRS offers a generous benefits package that includes membership in the Public Employees Retirement System, health, dental and vision coverage and participation in the Deferred Compensation Program. Also, as a public service employee you may also be eligible for student loan forgiveness.

See the Benefits tab at the top of this post for more information.

Other perks include:

• Flexible work schedules
• Infants at Work Program
• Tuition reimbursement
• Opportunities for professional growth
• Access to LinkedIn Learning
• Commitment to team member safety and wellness
• Community involvement and charitable giving opportunities
• Commute Trip Reduction Program
• Free Parking & and EV Chargers available

Veteran's Preference: Applicants wishing to claim Veteran's Preference should attach a copy of their DD214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or redact any personally identifiable information such as social security numbers and year of birth. For additional information on Veteran's Preference and guidance on how to determine if you are eligible,

The Washington State Department of Retirement Systems is an equal opportunity employer supporting diversity, equity and inclusion. DRS does not discriminate on the basis of age, sex, marital status, sexual orientation, gender identity, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental or physical disability or the use of a trained dog guide or service animal by a person with a disability.

If you need assistance with the online application or have questions regarding the recruitment, please contact Human Resource office at [e-mail]

Persons of disability needing assistance in the application process, or those needing this announcement in an alternate format, may call the Human Resources Office at [phone] or TTY Relay Service at 711.

Come join the DRS team!