Firm Administrator

Consilio LLC; Washington (District of Columbia); Hybrid; USD 150,000 - 180,000; Full time

Benefits offered by this job

CareFirst medical coverage

Job summary

Consilio Direct Hire is partnering with a nationally recognized boutique law firm in Washington, DC to identify a Firm Administrator. The role oversees finance, HR, operations, technology, and facilities while serving as a key business partner to firm leadership.

Ideal for a versatile professional who enjoys wearing multiple hats; candidates with strengths in either finance/accounting or operations/HR are encouraged to apply.

Qualifications

• 5+ years of law firm administration or management experience.
• Strong knowledge of finance, accounting, HR, and business operations.
• Experience managing vendors, technology platforms, and administrative functions.
• Excellent communication, organizational, and project management skills.
• Ability to manage multiple priorities in a fast-paced, entrepreneurial environment.
• Bachelor's degree preferred.

Responsibilities

• Oversee billing, accounts receivable, accounts payable, payroll, budgeting, and financial reporting.
• Prepare financial analyses and cash flow forecasts for Shareholders.
• Coordinate year-end financial activities with the firm's outside CPA.
• Manage accounting systems and vendor relationships.
• Lead recruitment, onboarding, employee relations, performance management, and offboarding processes.
• Administer employee benefits, payroll, retirement plans, and HR systems.
• Coordinate annual open enrollment and serve as liaison to benefits providers.
• Support Shareholders on personnel matters and workforce planning.
• Oversee the firm's day-to-day business operations.
• Oversee relationships with IT providers, consultants, and other vendors.
• Support administration of financial, HR, practice management, and document management systems.
• Coordinate facilities, office maintenance, and operational projects.
• Prepare reports and analyses for monthly Shareholder meetings.
• Participate in strategic planning and firm-wide initiatives.
• Lead special projects and drive operational improvements.

Skills

Law firm admin

Finance

HR

Vendor management

Project management

Education

Bachelor's degree preferred

Job description

Consilio Direct Hire is partnering with a nationally recognized boutique law firm in Washington, DC to identify a Firm Administrator.

Reporting directly to the Firm's Shareholders, this individual will oversee the firm's finance, HR, operations, technology, and facilities functions while serving as a key business partner to firm leadership.

Ideal for a versatile professional who enjoys wearing multiple hats, this role oversees the firm's finance, HR, and operational functions while serving as a key business partner to leadership. Candidates with strengths in either finance/accounting or operations/HR are encouraged to apply.

Key Responsibilities

Finance & Accounting

• Oversee billing, accounts receivable, accounts payable, payroll, budgeting, and financial reporting
• Prepare financial analyses and cash flow forecasts for Shareholders
• Coordinate year-end financial activities with the firm's outside CPA
• Manage accounting systems and vendor relationships
• Lead recruitment, onboarding, employee relations, performance management, and offboarding processes
• Administer employee benefits, payroll, retirement plans, and HR systems
• Coordinate annual open enrollment and serve as liaison to benefits providers
• Support Shareholders on personnel matters and workforce planning

Operations, Technology & Facilities

• Manage the firm's day-to-day business operations
• Oversee relationships with IT providers, consultants, and other vendors
• Support administration of financial, HR, practice management, and document management systems
• Coordinate facilities, office maintenance, and operational projects

Leadership Support

• Prepare reports and analyses for monthly Shareholder meetings
• Participate in strategic planning and firm-wide initiatives
• Lead special projects and drive operational improvements

Qualifications

• 5+ years of law firm administration or management experience
• Strong knowledge of finance, accounting, HR, and business operations
• Experience managing vendors, technology platforms, and administrative functions
• Excellent communication, organizational, and project management skills
• Ability to manage multiple priorities in a fast-paced, entrepreneurial environment
• Bachelor's degree preferred

Why This Opportunity?

• Highly respected regulatory and energy law practice
• Stable platform with long-standing clients and consistent revenue
• Direct visibility with firm leadership
• Diverse, impactful role with significant autonomy
• Hybrid schedule (typically 2-3 days in office)

Salary Range: $150,000 - $180,000 + Bonus

• CareFirst medical coverage with generous employer contributions
• Vacation, sick leave, and all federal holidays