Fire Business Support Specialist

Johnson Controls; San Antonio (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading technology firm based in San Antonio is looking for a detail-oriented office administrator to support daily operations. Responsibilities include processing timesheets, managing invoicing, and assisting in compliance reporting. Candidates should possess strong organizational skills and proficiency in MS Office applications. The role offers an hourly pay range of $24-32 based on relevant qualifications and experience. A comprehensive benefits package is included.

Benefits

Competitive salary

Paid training

Comprehensive benefits package

Qualifications

• Exceptional attention to detail and superior organizational skills are required.
• Proficiency in MS Excel and Word is essential.

Responsibilities

• Assist in developing and executing standardized processes.
• Manage timesheet data entry and payroll submissions.
• Handle Accounts Payable invoice processing.
• Act as a contact for various compliance and processing teams.

Skills

Attention to detail

Organizational skills

Proficient in MS Excel

Verbal communication skills

Written communication skills

Problem-solving skills

Education

High School Diploma

2-year degree or equivalent

Job description

Be part of the future!

We are one team, dedicated to working collaboratively to create the purposeful solutions that propel the world forward. We hope you will join our diverse team of top people – you bring your talent, and we’ll give you the space and opportunities to grow and succeed. We are committed to make a difference.

What we offer:

• Competitive Starting Pay
• Paid Training
• Global Advancement Opportunities
• Referral Bonuses
• Comprehensive Benefits
  • Medical/Dental/Vision insurance
  • Health Savings Account (HSA)
  • Life Insurance
  • 401(k) savings plan with company match
  • Short-Term and Long-Term Disability
  • Employee Assistance Program
  • Wellness Program
  • And More!

Responsibilities include but are not limited to the following day-to-day general office duties:

• Assists Regional Business Administration Manager in developing, implementing, and executing the business support standardized processes that align with company policies and government compliance.
• Perform timesheet data entry in the Time Entry system. Submit manual overrides to Payroll weekly, as needed. Track vacation, sick, and floating holiday usage.
• Review Kronos Exception Report weekly and correct errors prior to feed into Time Entry.
• Maintain electronic file storage of timesheets on the Area Shared Drive.
• Setups correct prevailing wage rate for SRs and projects in the PWS system weekly.
• Send Certified Payroll Reports and Statements of Compliance to customers weekly, for service. File electronically in the designated compliance portal or with the State weekly, and as required.
• Submit PW restitution requests to designated compliance analyst for processing.
• Manage Accounts Payable invoice queue in Basware Alusta. Coordinate PO receipts, and new or adjusted POs with IC or PC/PM for timely invoice processing to meet established KPIs.
• Review ACE Accrued Receipts report monthly and submit adjustments to Fire Service Manager for approval.
• Perform invoice research of monthly statements received from suppliers, as well as invoices processed against a PO when needed. Respond to invoice and payment inquiries from suppliers.
• Complete and submit manual check requests for immediate payments not processed through Basware Alusta.
• Complete and submit out of cycle payment requests via the EGPR tool.
• Assist local requesters with new supplier setups and manage the process. Perform supplier updates and changes as needed.
• Follow the established process related to refund checks from suppliers or returned/unused checks to ensure funds are returned to the appropriate department or project.
• Act as district contact with the Vendor Master Team, Field Subcontractor Team, PBC Invoice Processing Team, and PBC Payments Team.
• Maintain and replenish office supplies as needed.
• Route incoming calls and distribute incoming mail.
• Perform other duties as directed by RBAM.

Required:

• High School Diploma
• Strong attention to detail and excellent organizational skills.
• Must be proficient in MS Excel and Word.
• Must have the ability to multi-task in a fast paced and deadline driven environment.
• Excellent written and verbal communication skills.
• Ability to prioritize projects and strong problem-solving skills.
• Good research skills and attention to detail.

Preferred:

• 3-5 years’ experience working in the construction industry.
• 2-year degree, or equivalent combination of education and experience

HIRING HOURLY RANGE: $24-32 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, location and alignment with market data.) This position
includes a competitive benefits package. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us

Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability or any other characteristic protected by law. To view more information about your equal opportunity and non-discrimination rights as a candidate, visit EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, visit here.