Fire Administrative Associate

Thompson Safety; Cedar Park (TX); On-site; USD 34,000 - 42,000; Full time

Job summary

Thompson Safety is seeking an administrative support specialist to provide comprehensive support across the fire protection branch. Primary duties include data entry, handling inquiries from management, employees, and clients, and coordinating with vendors and internal departments.

The role requires attention to detail, dependable behavior, and strong communication skills. The incumbent will also assist with special projects, tracking purchases orders, and invoicing as needed.

Qualifications

• High School Diploma or GED required.
• 2 years previous experience providing administrative support.
• Skills in using MS Office.
• Dependability and ability to follow instructions.
• Demonstrated accuracy and attention to detail.
• Excellent interpersonal, verbal and written communication, planning and organizational skills.
• Extensive knowledge of standard administrative practices, software applications and satisfaction.

Responsibilities

• Data entry.
• Responds to general inquiries from management, employees, clients inside and outside of the company.
• Interface with vendors and various internal departments.
• Assist with special projects and research as needed.
• Assist with managing PO's, tracking orders, receiving and billing/invoices order as required.
• Performs other related duties as assigned.

Skills

Communication

Organization

Attention to detail

Education

High School Diploma or GED

Tools

MS Office

Job description

Job Summary

Provides administrative support services to various areas of a fire protection branch.

Provides administrative support services to various areas of a fire protection branch.

Supervisory Responsibilities

• None

Essential Job Functions

• Data entry.
• Responds to general inquiries from management, employees, clients inside and outside of the company.
• Interface with vendors and various internal departments.
• Assist with special projects and research as needed.
• Assist with managing PO's, tracking orders, receiving and billing/invoices order as required.
• Performs other related duties as assigned.

Experience & Qualifications

• High School Diploma or GED required.
• 2 years previous experience providing administrative support.
• Skills in using MS Office
• Dependability and ability to follow instructions.
• Demonstrated accuracy and attention to detail.
• Excellent interpersonal, verbal and written communication, planning and organizational skills.
• Extensive knowledge of standard administrative practices, software applications and satisfaction.

Physical Requirements

• Prolonged periods of sitting at a desk, talking on the phone, attending virtual online meetings, and working on a computer.
• Must be able to lift up to 15 pounds at times.

We are an equal opportunity employer that welcomes and encourages diversity in the workplace. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.