FINANCIAL SERVICES SUPPORT SPECIALIST - 55003590

Florida; Tallahassee (FL); On-site; USD 43,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Dental & vision

State retirement

10 paid holidays a year

Vacation and sick leave

Tuition waiver for public college

Job summary

Florida Department of Transportation seeks a Financial Services Support Specialist in the Disbursement Operations Office to manage payment processing, invoices, and warrants in a fast-paced government environment.

You'll work with ITS and FLAIR systems, support internal/external inquiries, ensure compliance with statutes and optimize disbursement workflows in a collaborative OneFDOT team.

Qualifications

• Experience with accounts payable and payment processing systems.
• Proficiency in Word and Excel.
• Strong attention to detail and ability to work independently.

Responsibilities

• Record, distribute and monitor invoices for payment processing.
• Verify data in ITS and ensure timely payments per statutes.
• Respond to payment inquiries from vendors and staff.
• Support warrant processing and cancellation procedures.

Skills

Accounts payable

Word and Excel

Windows OS

Attention to detail

Education

High school diploma or equivalent

Tools

Invoice Tracking System (ITS)

FLAIR

Job description

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FINANCIAL SERVICES SUPPORT SPECIALIST - 55003590

Date: Oct 19, 2026

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:885500

Agency: Department of Transportation

Working Title: FINANCIAL SERVICES SUPPORT SPECIALIST - 55003590

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

907 / DISBURSEMENT OPERATIONS OFFICE

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PHONE NUMBER: [phone]

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work.Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Financial Services Support Specialist – Disbursement Operations Office/Contract Payments

This position is responsible for the distribution of payment checks using statewide and agency unique accounting systems as well as logging/tracking incoming invoices.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

FDOT - Disbursement Operations Office

$47,367.58

Your Specific Responsibilities:

Record, distribute and monitor invoices/accounting documents for payment processing. This includes tasks such as: timely monitoring the receipt of invoices in the Contract Payments in-box; recording invoice data into the Invoice Tracking System (ITS); analyzing spreadsheet data and FLAIR (Florida Accounting Information Resource) accounting records to identify potential duplicate payments; prepare invoice packages for electronic distribution; screen invoices and calculate transaction date to ensure later invoices receive priority processing to meet statutory prompt payment requirements and avoid interest penalties.

Maintain internal control requirements for warrant security and ensure timeliness of delivery in accordance with requirements Section 215.422 Florida Statutes. which includes reconciling the warrants with the payment register and the vendor invoices to ensure that all pertinent information is accurate prior to releasing warrants. Process other warrants that may require special handling as directed.

Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report statistical results to management.

Facilitate the control warrant cancellation process. This task includes; logging any incoming warrant cancellation request in the Warrant Cancellation spreadsheet; entering the warrant cancellation transaction into FLAIR and ensuring the corresponding approval is completed by an Analyst or the Quality Assurance Manager; destroying the cancelled warrant (if applicable) with witness, maintaining the warrant cancellation request form and any supporting documentation in the Warrant Cancellation file.

Monitor disbursement control reports for central office disbursement monthly (Duplicate Payment and Outstanding Warrants over 3 months old). This task includes: researching all items on the Duplicate Payment report to determine if a duplicate payment has been made and reporting any valid duplicate payments to the appropriate section manager for handling, and; researching all items on the Outstanding Warrants report to determine why the warrant has not been paid and contacting vendors for status updates and requesting duplicate warrants when necessary.

Coordinate responses to internal and external audit requests for information. This task includes; logging all requests on a tracking spreadsheet; distributing requests for district information to appropriate district and tracking responses, collection Central Office information, combining with district information (if applicable) and forwarding to requestor.

Process all standard and electronic mail for Financial Services, which includes date stamping of all invoices and other documents received. Analyze payment documents to determine transaction date as defined by Section 215.422 F.S. Sort invoices in accordance with office requirements and stage them in the unpaid invoice file.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• An accounts payable system and payment processing
• Word and Excel

Skills in:

• Working on a Personal Computer with a Windows operating system
• Reconciling and analyzing accounting transactions
• Performing work that requires a high level of attention to detail

Ability to:

• Use sound judgement and work independently
• Work in a team environment with shared tasks
• Work timely and accurately under pressure and handle difficult situations
• Communicate effectively both verbally and in writing, especially in educating customers

Minimum Qualifications:

• A high school diploma or its equivalent.

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Tuition waiver for public college courses

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, provide a letter of Registration Exemption from the SSS, or provide other documentation as proof of an exemption.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Aff itive Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office at [phone] for assistance.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.