Financial Services Officer

HEALTH AND HUMAN SERVICES COMMISSION; Austin (TX); On-site; USD 54,000 - 70,000; Full time

Benefits offered by this job

100% paid employee health insurance

Defined benefit pension

Generous time off

Job summary

Texas Health and Human Services Commission (HHSC) in Austin, TX is seeking a Budget Analyst III, titled Financial Services Officer, to support regional operating budgets and expenditures using CAPPS Financials and Excel. The role requires oversight of accounts payable/receivable, reporting, and coordination with Central Office and regional staff.

The position emphasizes accuracy, policy adherence, and proactive communication while supervising work and providing technical support on funds usage

Qualifications

• High School diploma or GED is required.
• Experience in using accounting principles and practices.
• Experience with financial automated systems and Microsoft Office Suite.
• Communicate effectively in writing as demonstrated in the application.

Responsibilities

• Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
• Assists in the management of regional fiscal functions of accounts payable, accounts receivable, and the supply ordering system. Audits purchase vouchers before the approval process is completed, to ensure that purchasing vouchers have appropriate account codes, department ID, invoice number, service date, and amount; and that HHSC payment policies and procedures are followed. Upon request, serves as the Financial Services liaison with other agencies, and regional staff. (40%)
• Develops and maintains reports to assist in the management of regional operating budgets. Runs routine and ad hoc queries, as requested, using CAPPS Financials. Resolves budget issues through professional productive oral and written communication and interfacing with Central Office and regional staff. Monitors budget expenditures accurately to optimize utilization of available funds without over-expenditures. Communicates and provides follow up, as needed, with PCS, to ensure purchase order numbers are assigned. (20%)
• Serves as the region's super-user in the requisition purchasing process for ordering supplies and services. Assist in the management of the cost pool supply ordering system, to include review of the approved cost pool office supply list and update based on information in the TXSmartBuy purchasing system. (20%)
• Provides technical support and assistance to program, Central Office, and management, on the use of funds, funds availability and budget procedures. Provides assistance to vendors, staff and management regarding Accounts Payable. (15%)
• Ensures payment records are organized and maintained for audit purposes, including appropriate documentation for accounts receivable. (5%)

Skills

Accounting knowledge

Budgeting concepts

Procurement policies

CAPPS Financials

Excel

Communication

Numerical data

Education

High School diploma or GED

Tools

USAS

Job description

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Financial Services Officer Job Title: Budget Analyst III Agency: Health & Human Services Comm Department: FACILITY AND WAREHOUSE SERVICE Posting Number: 20949 Closing Date: 03/04/2027 Posting Audience: Internal and External Occupational Category: Business and Financial Operations Salary Range: $4,801.16- $6,281.33 Pay Frequency: Monthly Salary Group: TEXAS-B-22 Shift: Day Telework: Eligible for Telework Travel: Up to 5% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt

Facility Location

Job Location City: AUSTIN

Job Location Address: 4601 W GUADALUPE ST

Other Locations: MOS Codes: 3451,310X,651X,751X,3402,3404,3408,8844,36A,70C,36B,65FX,65WX,6F0X1,F&S,FIN10,SEI15,SK

Brief Job Description

Under the supervision of the Regional Financial Services Manager, the Regional Financial Services Officer assist in the development of regional operating budgets and in the management of all budget expenditures to ensure effective use of funds. Assists in the development and production of monthly budget and statistical reports. Compiles information using bookkeeping skills, CAPPS Financials and Excel to produce financial reports and to summarize financial transactions which impact the regional budget. Assist in the management of regional fiscal functions such as accounts payable and accounts receivable. Assists in the management of the regional online supply ordering system. Serves as the region’s superuser in the purchasing requisition process. Performs advanced administrative work in the area of payment accounting, maintaining files and logs, receiving and responding to inquiries from staff and vendors. Provides technical assistance to program and support staff on the use of funds, fund availability and budget procedures and policies. Provides assistance to vendors, staff and management regarding budget and accounts payable. Plan, assign, and/or supervise the work of others. Works under limited supervision, with considerable latitude for use of initiative and independent judgment.

Essential Job Functions (EJFs)

• Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
• Assists in the management of regional fiscal functions of accounts payable, accounts receivable, and the supply ordering system. Audits purchase vouchers before the approval process is completed, to ensure that purchasing vouchers have appropriate account codes, department ID, invoice number, service date, and amount; and that HHSC payment policies and procedures are followed. Upon request, serves as the Financial Services liaison with other agencies, and regional staff. (40%)
• Develops and maintains reports to assist in the management of regional operating budgets. Runs routine and ad hoc queries, as requested, using CAPPS Financials. Resolves budget issues through professional productive oral and written communication and interfacing with Central Office and regional staff. Monitors budget expenditures accurately to optimize utilization of available funds without over-expenditures. Communicates and provides follow up, as needed, with PCS, to ensure purchase order numbers are assigned. (20%)
• Serves as the region's super-user in the requisition purchasing process for ordering supplies and services. Assist in the management of the cost pool supply ordering system, to include review of the approved cost pool office supply list and update based on information in the TXSmartBuy purchasing system. (20%)
• Provides technical support and assistance to program, Central Office, and management, on the use of funds, funds availability and budget procedures. Provides assistance to vendors, staff and management regarding Accounts Payable. (15%)
• Ensures payment records are organized and maintained for audit purposes, including appropriate documentation for accounts receivable. (5%)

Knowledge, Skills And Abilities (KSAs)

• Knowledge of accounting, budgetary, and management concepts, principles, practices, and procurement policies and procedures.
• Knowledge of agency payment policies and procedures.
• Knowledge of automated accounting systems, such as CAPPS financials, USAS.
• Skill in the use standard agency computer hardware and software such as Microsoft Office Suite.
• Skills in working accurately with numerical data.
• Skills in using a calculator, personal computer, and related office equipment.
• Ability to maintain effective working relationships with others.
• Ability to communicate effectively orally and in writing.

Registrations, Licensure Requirements Or Certifications

• Valid Class C Texas Driver's License.

Initial Screening Criteria

High School diploma or GED is required. Experience in using accounting principles and practices. Experience with financial automated systems and Microsoft Office Suite. Communicate effectively in writing as demonstrated in the application. Experience in gathering data and producing statistical reports.

Additional Information

• Ability to assist with emergency/disaster situations throughout the state.
• Ability to travel which may include overnight stays.

Active Duty, Military, Reservists, Guardsmen, And Veterans

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks And Work Eligibility

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.